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June 2023 Finance and Administration Newsletter

Message from Lorraine Dyke, VP Finance and Administration

Summer is finally here!

Finance and Administration staff played a key role in Convocation – from the logistics and setting up (thank you FMP!) to those who volunteered their time at the ceremonies that took place from June 12-16. Thank you to everybody. I had the privilege of being part of the official platform party for two ceremonies. It was exciting to watch all our grads receive their degrees and start the next chapter of their lives.

I would like to thank the Appreciation Day organizing committee for putting together such an amazing event on June 22. We couldn’t have asked for better weather and it was wonderful to see so many of our colleagues in person again. It was a great day.

A special congratulations goes out to our Associate Vice-President (ITS) Valerie Turner, who was recently named Chair of the Ontario University Council of Chief Information Officers at their annual conference held in Toronto.

In closing, I hope you get a chance to take some time off to recharge and spend time with family and friends. I will be taking time off in July and will look forward to reconnecting with you soon.

All the best,


Finance and Administration Newsletter

The Finance and Administration newsletter will be paused for July and will return in August.

Remember, you can always send us your pictures or story ideas at

Enjoy your summer!

We Want Your Feedback

A draft of the Finance and Administration Strategic Plan is now available to view and is open for comments and feedback until July 5, 2023. You can find the draft here. We look forward to hearing from you.

Colonel By Road Closures

The City of Ottawa has informed Carleton University that they will be repaving Colonel By Drive, from Hog’s Back to Bronson Ave., until Aug. 4. Lane reductions will be in effect during the day, with flag persons on hand to assist with traffic flow. There will be delays and traffic congestion. Please note that during the construction period, Colonel By Drive will be closed nightly from 6 p.m. to 7 a.m., Sunday to Friday. The roadway will be open on weekends. During this work, it’s recommended that the Bronson entrance is used to access campus. Please plan your commute accordingly.

Time lapse of Construction on New Student Residence Building

Facilities Management and Planning has created a time-lapse video that shows the construction progress for the new student residence building over the span of many months. If you would like to view it, click here.

Stay Cool and Safe: Beat the Heat!

As the temperature rises, it’s important to protect yourself and loved ones from the dangers of outdoor heat exposure.  Environmental Health and Safety has launched a new webpage Outdoor Heat Exposure with information on how to do just that!

Key messages include:

  1. Hydrate, hydrate, hydrate
  2. Dress wisely
  3. Seek shade
  4. Apply sunscreen
  5. Take it easy
  6. Check on others
  7. Stay informed

Let’s all work together to beat the heat and keep each other safe during these hot summer days. Stay cool, stay hydrated, and stay safe!

Times Higher Education Impact Ranking

The Times Higher Education Impact Rankings are the only global performance tables that assess universities against the United Nations Sustainable Development Goals. For the 2023 Impact Rankings, Carleton University has once again secured a position, placing within the 301-400th ranking group out of nearly 1,600 universities from 112 countries/regions. This year, Carleton also earned Top 100 spots in the breakdown by UN SDGs: 50th for Goal 12 (Responsible Consumption and Production) and 82nd for Goal 14 (Life Below Water). Check out Carleton’s sustainability website here.

Campus Security Plays With Ottawa Police Hoopstars

On Wednesday, June 7, 2023, Campus Safety Services was invited to join the Ottawa Police Hoopstars at Pierre-Savard High School to play in a basketball game. Special Const. Victor Cho and Engagement and Inclusion Officer, Special Const. Jaymie Baldree participated in the game. Special Constable Cho even netted two points for the Ottawa Police Hoopstars! Fun was had by all! Campus Safety Services is looking forward participating in many other community engagement opportunities!

Sustainability Tip of the Month

Do you have any textbooks that you no longer need and are unsure about the best way to dispose of them? Textbooks for Change is here to assist you!

Following a pause during the pandemic, the donation boxes have now returned to campus. You can conveniently donate your textbooks, from the last 15 years, by depositing them into one of the designated donation boxes located at various spots on campus. Locations include MacOdrum Library (1st and 4th Floor), Nideyinan (4th Floor), Teraanga Commons (2nd Floor), and Richcraft Hall (5th Floor). To learn more about this and other sustainability initiatives on campus, check out our website.

Key Upcoming Dates

Please note that the university will be closed on the following upcoming dates:

July 3 – University is closed in lieu of the Canada Day holiday

Aug. 7 – Civic Holiday

Financial Services Training

SAP Concur Travel and Expense Reimbursement 101 (Aug. 14, 10 a.m. to noon, Virtual Microsoft Teams Session)

SAP Concur Travel and Expense Reimbursement: Cash Advance Request (Aug. 14, 1:30 p.m. to 3 p.m., Virtual Microsoft Teams Session)

SAP Concur Travel and Expense Reimbursement: Approvals (Aug. 15, 10:30 a.m. to 11 a.m., Virtual Microsoft Teams Session)

SAP Concur Travel and Expense Reimbursement: Delegates (Aug. 15, 11:30 a.m. to noon, Virtual Microsoft Teams Session)

eShop 101 (Aug. 22, 10 a.m. to noon, Virtual Microsoft Teams Session)

Fire Extinguisher Training

The Emergency Management and Continuity of Operations team is hosting Fire Extinguisher training, in collaboration with Ottawa Fire Services, on Tuesday, July 4. As part of the training, participants get safe hands-on experience and practice with fire extinguishers on controlled, live fire. Registration is now available through Carleton Central.

University Policies - Update

The Safety Information Alerts Policy was reviewed and approved by the Senior Management Committee on June 1, 2023. Updates to the policy include revisions to the scope, responsibilities, and procedures. For more information read the full summary of changes.