Campus Safety Services – Security System Project Request Process
If you’re interested in installing/upgrading a physical security system (card access, intrusion alarm or surveillance cameras) for your Department please use the Project Request Form below.
Once your request is received, it will be reviewed and a Project Manager will be assigned to your request and will contact you within 10 business days of your original submission.
To ensure accurate and timely processing of your request it is important to include as much detail as possible.
If you are unsure whether your project requires this form, please contact the Assistant Director, Technical Services (T.S.), Campus Safety Services at ext. 8500.
We are committed to service excellence and our goal is to keep our clients informed at key stages of the project and to be accountable for the project’s budget and schedule.
We look forward to assisting you with your project!
The Process:
Step 1: Fill out and submit your completed Project Request Form below
Step 2. If the project scope includes a change in use of space, the Space Management and Capital Planning unit will review the project for feasibility.
Step 3. Once the space question has been answered, the project reverts back to Technical Services.
Step 4. Assistant Director, T.S. assigns project to Project Manager (PM).
Step 5. Project Manager contacts the client to assess the space and define the project scope.
Step 6. Client signs off on scope (once any space questions are resolved).
Step 7. Contingent on scope of work and the requirement for consultants, an FMP Project may be required (this may be required when the project has Fire Code or infrastructural implications).
- If an FMP Project is not required T.S. Project Manager provides client with “”Class D” estimate for security component of project (cost and schedule) based on signed off scope and initiates Project Control Sheet for client’s approval and funding source.
- If an FMP Project is required then the client must submit an FMP Project application.
Step 8. Consultants, if required, will be retained to prepare design and tender documents. A fee proposal will submitted to the client for approval.
Step 9. Project is tendered, and if within budget, installation proceeds.
Step 10. If tender price is over budget, the Project Manager meets with the client to discuss alternative options
Step 11. Project is commissioned. Requisite training is provided.
Step 12. Close-out phase is commenced including deficiency correction, invoicing, client feedback discussions, and budget reconciliation.
Step 14. Warranty period involves monitoring the installation through the client and Technical Services interactions and feedback as required.
Project Request Form