Procedures to apply for Reimbursement

Graduate Student Funding

CAAS encourages the participation of graduate students in our conferences by providing partial funding to assist with travel expenses for Canadian graduate students or graduate students attending a Canadian University. To qualify you must have your supervisor or department send a letter via email to the CAAS Office indicating that you are a registered student at the time of the conference. Please download the application form below and read the instructions carefully. Immediately following the conference, copy and paste the form above into a word document, complete it, and email the form to caasacea@carleton.ca. Be sure to save all your receipts. Scan and attach them along with the form to your email in jpg or pdf format. Deadline for submission is May 31, 2013.
Please note: Graduate students presenting papers at the 2013 conference are eligible for the Fraser Taylor Prize. Essays must follow consistent CJAS style guidelines, including a title page, a bibliography, and parenthetical references within the text. Essays may be revised but must be submitted as an attachment to caasacea@carleton.ca no later than June 30, 2013. Winners are invited to submit their manuscripts to CJAS/RCEA.

APPLICATION FORM:

Canadian Association of African Studies/Association canadienne des études africaines
GRADUATE STUDENT REQUEST FOR PARTIAL FUNDING 2013/ DEMANDE DE FINANCEMENT PARTIEL POUR ETUDIANTS DE 2e ET 3eCYCLES

Be sure to complete ALL information below/ Assurez-vous d’avoir complété TOUTES les informations ci-dessous.
Name/Nom: _________________________________________
Degree Program / Diplôme: ____________________________________________________________
Department / Département : ____________________________________________________________
University / Université: ____________________________________________________
Home Address/ Adresse résidentielle:
Street Address / rue : _____________________________________________________________
City / Ville __________________Province : __________________
Postal /Code/ Postal : _________________Country / Pays : __________________________
Home Tel /Tél domicile: ______________________E-mail/Courriel:______________________________
Conference Information / Renseignements sur la conférence
Paper Title / Titre de la présentation :____________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Session Number / Numéro de session : ___________________________________________________

FUNDING REQUEST/DEMANDE DE FINANCEMENT:
A) TRAVEL/voyage
q Car Rental or Mileage/location d’auto ou kilométrage
q Flight/vol
q Train
q Other/Autre
SUB /sous TOTAL: $________________
B) ACCOMMODATION/HÉBERGEMENT
SUB/SOUS TOTAL: $_________________
C) TOTAL (A+B)_________________________

CONDITIONS OF FUNDING/CONDITIONS DE FINANCEMENT:
CAAS/ACEA endeavours to support the work of new scholars entering the field of African Studies through the partial funding of graduate student travel. This form should be submitted at the conference or within one week following and meet the following conditions.
L’ACEA s’évertue à soutenir le travail de nouveaux universitaires qui arrivent dans le domaine des études africaines à travers le financement partiel du voyage des étudiants de 2e et 3e cycle. Ce formulaire doit être soumis pendant la conférence ou une semaine après, et doit remplir les conditions suivantes:

1. You MUST be a student at either the Masters or PhD level at a Canadian University at the time of the conference/ Être étudiant de Maîtrise ou Doctorat dans une université canadienne au moment de la conférence.
2. Partial funding may only be applied for to help cover transportation and/or accommodation costs. CAAS/ACEA does not reimburse registration fees/ La demande de financement partiel n’est destinée qu’à couvrir les frais de transport et/ou de logement. L’ACEA ne rembourse pas les frais d’inscription.
3. ONLY OFFICIAL RECEIPTS (either originals or scanned copies in pdf format) clearly identifying you as the payer (e.g. a credit card or hotel receipt with your name on it)will be accepted by the Secretariat for reimbursement./ SEULS LES REÇUS OFFICIELS (originaux ou en format pdf) identifiant clairement le payeur (ex. Reçu d’une carte de crédit ou d’hôtel portant votre nom) seront acceptés par le secrétariat aux fins de remboursement.
4. Official receipts must be received by the Secretariat AB SOLUTELY NO LATER THAN MAY 31, 2013./ Le Secrétariat doit ABSOLUMENT recevoir les reçus au plus tard le 31 MAI 2013.
5. ***FUNDING WILL ONLY BE CONSIDERED for students for whom the secretariat has received an email from either the student’s supervisor or their department chair confirming their student status (the email to be sent at the time of registration to caasacea@carleton.ca). / LE FINANCEMENT NE SERA PAS ACCORDÉ à l’étudiant dont le directeur de travaux ou le Chef de département n’aura PAS envoyé un courriel au Secrétariat pour confirmer son statut d’étudiant (courriel à envoyer lors de l’inscription à caasacea@carleton.ca)
NB: FAILURE TO COMPLY WITH ANY OF THE ABOVE CONDITIONS WILL RESULT IN FORFEITURE OF YOUR PARTIAL FUNDING.
NB: LE NON RESPECT DES CONDITIONS SUS-MENTIONNÉ ANNULERA TOUT OCTROI DE FINANCEMENT.
PLEASE COMPLETE/VEUILLEZ COMPLÉTER:
I have read and understand the above conditions outlined to receive partial funding from CAAS/ACEA.
J’ai lu et je comprend les conditions sus-mentionné donnant droit à un financement partiel de CAAS/ACEA.

Signature:______________________________________________ Date:____________________________________