Frequently Asked Questions

Fill in the account request form, or email courseleaf@carleton.ca. When emailing, remember to include the employee number, as well as specifying the department and whether you’ll be working on graduate and/or undergraduate proposals.

Email courseleaf@carleton.ca with your employee number, and details of the unit that you’re leaving and where you’re going to next.

The curriculum cycle looks ahead, so proposals must be submitted during the fall semester preceding the target implementation date. The deadlines can be found at https://carleton.ca/curriculum/dates/.

When a program is significantly changed and/or students are encouraged to move to the new/current program requirements, course substitutions and audit exceptions need to be determined  for those students wishing to remain in their catalog year. Changes impacting the student should be published on the departmental website, providing any necessary instructions as well as dates and deadlines related to students’ requests for program or catalog year changes. Consider offering information sessions or sending targeted emails to the affected students, to encourage advising or review of the new options, and to discuss the potential impact. When submitting program changes in CourseLeaf, you will be asked for a transition/implementation plan, which should include a list of strategies that your unit plans to use.

When adding or removing items to the calendar, consider all programs where the course is acceptable (including related minors and programs offered by another unit) to request audit adjustments in advance. When adding a new course to the calendar, consider your programs and where the course can count within the requirements, and whether your unit uses themes/groups/fields into which the new course can be added. You should also consider acceptable substitutions when courses are removed from the calendar so that program requirements and course prerequisites can be satisfied. Contact studentsystemsupport@carleton.ca to have courses added or removed from the audit coding.

The message pertains to making edits directly on the calendar page rather than access to submitting proposals to workflow. To continue to access the program management page, scroll down the page and click the pencil icon or Edit CIM Program Requirements text.

Bookmarking the two following links will allow for direct access to these pages:

• Course Inventory Management: https://nextcalendar.carleton.ca/courseadmin
• Program Management: https://nextcalendar.carleton.ca/programadmin

With a few exceptions, all curriculum changes (minor, major, and new programs) are managed in the CourseLeaf CIM platform. Exceptions are the following:

• How to initiate proposals for regulations changes: regulations changes are made in a different manner from course and program changes. Should you need to make modifications to any of the regulations sections, contact courseleaf@carleton.ca for guidance on how to proceed.
• Changes to electives or course categories lists: should you wish to make changes to lists of electives or course categories, etc. that are on your unit’s calendar page but not in CIM, contact courseleaf@carleton.ca and the list can be set up for you in CIM for editing, and approval through workflow.

First, go into https://nextcalendar.carleton.ca/courseadmin or https://nextcalendar.carleton.ca/programadmin. You can ring up your proposals using asterisks (*) as a wildcard search. For example, to bring up all English courses enter ENGL*, click search and then click the Status heading to sort by status. When you scroll down the list the proposals it should be sorted by statuses such as edited, added or deleted.

Credit values for newly created courses will display as 0.0 until the course is fully approved.

After you submit a proposal, you can’t make further edits through the course or program management screens as it now belongs to a different step in the workflow. Email courseleaf@carleton.ca to request a rollback, after which you can resubmit. A user in an approver role can also rollback a proposal to the previous step in the workflow, while the Calendar Editor can rollback to any previous step.

Emails from CLWF (CourseLeaf Workflow) indicate that there are new proposals at your step in the workflow. If you are in an approver role, you may need to review and approve these proposals, which will move them to the next workflow step. You will also receive a notification if another unit makes changes to a course, program, or other element (e.g. a list of approved electives) which affect your unit’s calendar pages, and which may lead you to submit changes within your own unit. Contact courseleaf@carleton.ca if you’re unsure what a notification means.

Notify courseleaf@carleton.ca with a link to the page which contains the mistake. Editorial corrections like these can be fixed by the Calendar Editor in the published calendar at any time throughout the year. Changes to program requirements, courses, or regulations must be submitted within the deadlines.