Frequently Asked Questions

There is an appeal process available for students.  The appeal is submitted online.  An explanation of the process is available on the Registrar’s Office website.  The Ombudsperson is available to provide guidance and suggestions on completing and submitting an appeal.

No. Academic Integrity cases are kept in a private and confidential file in the Registrar’s Office. There is no notation on your transcript or permanent record. The file is destroyed when you graduate from your program. The Academic Integrity cases are not provided in any applications for programs in Carleton or at any external locations such as a graduate program at another school.

The Academic Integrity policy explains the range of sanctions that could be applied should the Associate Dean conclude that the student did violate the policy.

The Associate Dean does consider if a student has been found to have previously violated the policy.  The Associate Dean also considers if the student is in first year or is an upper year student.

The Associate Dean makes a final decision based on the information in the file and the information that is provided by the student(s).

You have a right to see the evidence in your file before you choose to attend a meeting or submit a statement. Request to see the evidence by responding to the email from the Associate Dean.

Once you decide and respond – the Associate Dean will consider any information you provide, whether that is verbal, electronic, or written. Any information you provide helps the Associate Dean make a decision. You are not required to provide any evidence. A verbal explanation is sufficient.

You are responsible for following all of the policies that are in place at the University that involve your activities.  The most prominent are Student Rights and Responsibilities, and Academic Integrity.

You have a right to:

• Review the evidence before the meeting (this will be provided as part of the process),
• Ask questions,
• A chance to respond to the allegations,
• A decision-maker who is objective, impartial, and fair,
• A decision that explains reasons and conclusions,
• Access to a process to appeal the final decision.

The meeting is your opportunity to give your side and share your experience.  The Associate Dean has invited you and he/she is there to listen and consider the information you provide.  If you choose not to attend the meeting or provide information whatsoever, then the Associate Dean will make a decision based on the information he/she has available.

You have a right to respond to the allegations, and you are encouraged to exercise that right.

It is recommended that you read the Academic Integrity policy to understand what is required for submitting work for academic credit.  You will have an opportunity to review your work that is in question along with a chance to ask questions.

The statement is your response to the allegation – explain how you did your work. The Associate Dean may also email you some additional questions to explain more details of the situation. You can request that the Associate Dean provide you with a copy of the evidence in your file prior to submitting a statement.

Additionally, the Ombudsperson is available for guidance on the process, and feedback on submitting a statement to the Associate Dean. Use the Contact Us form to initiate contact with the Ombudsperson. You can draft a statement and include it in the Contact Us form if you choose.

No problem…relax! There is an online version of the Academic Integrity workshop that you can complete through Brightspace. Here is the link:

https://carleton.ca/csas/learning-support/online-support/

After you complete the workshop there will automatic notification from the Centre for Student Academic Support to the Associate Dean.

A GNA (also known as Grade not available) is “[a]n interim notation administratively assigned by the Faculty when a grade is not available, and must be replaced with a final grade.” (section 5.4 of the Undergraduate Calendar Regulations)

If your GNA relates to an academic integrity flag raised on submitted coursework, the Associate Dean will email you an explanation of the allegation. While you wait to hear from the Associate Dean, we strongly recommend you read the Academic Integrity Policy. If you have any questions about the process, contact us. 

E-mail: ombuds@carleton.ca

511 University Centre

1125 Colonel By Drive
Ottawa, ON K1S 5B6 Canada

Ensure that the email you are responding to is the one that the Office of the Dean has indicated in the allegation letter. Sometimes they are different. If you aren’t sure, contact us, and we can guide you through the process.

Use the same Carleton email address you received the allegation from when communicating with the Office of the Dean and ensure you carbon-copy Ombuds Services < ombuds@carleton.ca >

Ensure you request the supporting evidence if not included in the allegation letter.

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The standard notice for terminating a tenancy is 60 days. If you are requesting ending your lease early, you can contact your Landlord and make arrangements.  Additional information and support is also available at the Landlord and Tenant Board, at toll free number 1-888-332-3234.

Legal advice is available to Carleton students through the Satellite Clinic on Carleton’s campus. The office is located on the 6th Floor of the Unicentre. The Satellite Clinic is operated by the uOttawa Community Legal Clinic. Please call the clinic at 613-562-5600 for operating hours on Carleton’s campus.

Additional information about Legal Services is also available on the Helpful Resources page.