Important Information to know regarding FIPPA
On June 10, 2006, the Freedom of Information and Protection Privacy Act (FIPPA) came into effect for all Ontario universities. Compliance with this legislative act ensures that Carleton University can continue to be accountable and transparent to both the public and the University community.
As a student, this will affect how you will request personal information from the Awards Office. Before the administrative staff can provide you with any personal information, you will need to validate your identity. This can be done in a variety of ways:
1: In person, you will need to provide photo identification (preferably a campus card) to verify your student identity and student number;
2: On the phone, you may be asked to confirm student number, last three digits of your SIN number when available and asked to provide answers to a variety of questions;
3: By email, only your University My Carleton (Connect) account will be used for communications from our staff as your login to the My Carleton system validates your identity. If you send a request through another Internet Service Provider, you will be advised to resubmit your request via you’re My Carleton (Connect) account;
4: By fax or mail, you will need to provide your signature if applicable, student name and number and relevant contact information (home phone number or My Carleton email address).
At Carleton University, we recognize and respect the importance of privacy. Personal information that we collect is kept confidential. In accordance with section 41 of the Freedom of Information and Protection of Privacy Act, Carleton University will only use the information in its custody or control in the following circumstances: where the individual identifies the particular information and consents to its use; for the purpose for which it was collected or a consistent purpose (i.e. a purpose which the individual might have reasonably expected).
The Awards Office allows for disclosure or exchange of information to external and internal bodies as required determining eligibility/ suitability for awards and the release of identifying information that may include name/program / year, to award donors and university units advising them of award recipients. From time to time, the university may also post this information in public forums, such as websites and/or notices or use this information for statistical or reporting purposes to agencies that have the authority to ask for such information. If you have questions and/or do not agree to the release of identifying information, please contact the Awards Office FIPPA Liaison Officer at firstname.lastname@example.org.
Third Party Authorization
If you require the disclosure of your personal information to another person(s), designated agent(s) or organization(s) and/or wish to be represented in any matters related to awards and financial assistance by a third party, you must fill in a Third Party Authorization For Release of Information Form. Please be aware that we will no longer be able to confirm your awards to a third party without your written authorization.