Scanning

Instructions

1. Locate a CU on the GO machine and swipe your card.
2. Click the “Scan” button on the screen.
3. Select the “Email ME” icon on the screen to send the scanned document to your Carleton account. Please note that documents can only be sent to a Carleton email addresses.
   1. By default the emails will be sent to your cmail email address, but if you work for Carleton in any capacity, they may get sent to your work email address (i.e. cunet email).
4. Once you have selected the email address, select “Close” located in the top right corner of the screen.
5. If scanning a single page, lift the top portion of the printer and place your document face down on the scanner. Otherwise, load your pages in the document feeder found on the top of the machine.
6. Change the settings as you see fit using the icons on the bottom of the screen and then press “Start” in the bottom right corner of the device.
7. Your document will then be sent to the designated email address.
   Note: maximum attachment size is 25mb, which is approximately 700 pages of text, or 400 images, at default quality

Not receiving the emails with your scanned documents?

By default the emails containing your scanned documents will be sent to your cmail email address, but if you work for Carleton in any capacity, they may get sent to your work email address (i.e. cunet email), so please check any/all Carleton email addresses you have!

Advanced Instructions

All scanning functions are available at the bottom of the screen.

• Colour Selection
  Select the Color icon and then choose from 4 options of colouring on their scanned document; Full Colour, Grey Scale, Auto Color, and Black. The default scanner setting is Auto Colour.
• Resolution
  When the Resolution icon is selected, the user can choose between 4 different types of scan resolution; 200×200 dpi, 300×300 dpi, 400×400 dpi or 600×600 dpi. The default resolution for scanning is 300×300 dpi.
• Duplex
  Three options are available once the Simplex/Duplex icon is selected; the scan maybe be sent 1-sided, 2-sided, or Cover + 2-sided.
• Name/Subject Name/Other
  The user can change the message that is sent by selecting the File Name/Subject Name/Other icon is selected. Once that icon is selected the user can change the File Name, Subject, and the Body of the email.
• Scan Size
  The default scan size is auto. When the File Size icon is selected there is also the options of inches, metric sizes, other, photo size, and custom size.
• File Type
  The default file type is Compact PDF but there are 7 file types available when the Scan Size icon is selected: PDF, TIFF, XPS, PPTX, Compact PDF, JPEG, and Compact XPS.
• Original Type
  Original Type allows the user to tell the device what they are scanning so that it will scan the file accordingly. Ex: Photo on photo paper, text on paper etc. To do this you follow these steps:
  1. 1. Log in
     2. Select “Scan”
     3. Select “Application” (bottom right)
     4. Select “Original Type” on the top scroll feature. The actual button says ‘Text/Photo Printed’
     5. Hit “Okay”
     6. Start
     7. Remember to select the “Reset” button if you are completing other scans that you do not want this feature applied to.
• Original Orientation
  Original Orientation allows the user to tell the device which way they are inserting their document so that when the device scans it, it will e-mail them the file in the correct direction. Ex. Your files will not be e-mailed to you upside down or sideways.
  1. Log in
  2. Select “Scan”
  3. Select “Application” (bottom right)
  4. Select “Original Settings” on the top scroll feature. The actual button says “No Original Setting”
     1. Within this feature, select ‘Original Direction’ on the bottom right – select orientation.
  5. Hit “Okay”
  6. Start
  7. Remember to select the “Reset” button if you are completing other scans that you do not want this feature applied to