Graduate student and post-doctoral fellow members of the Pickering Centre are eligible to receive $1,000 of financial support annually (September 1 to August 31) for travel and research-related expenses. There is no application procedure required, but students must contact us prior to making any purchases or travel arrangements to ensure planned expenses are eligible.

Reimbursable Expenses

Eligible expenses are generally those supported by the tri-council guidelines on use of grant funds. In general, an eligible expense is one that is a direct cost associated with your research. Ineligible expenses are things that you need for your work as a student, such as a personal laptop or desk chair. Although these kinds of expenses may indirectly benefit your research, they are not allowable.

Here are some examples of expenses that are eligible for reimbursement (this list is not exhaustive):

  • Software
  • Research supplies
  • Payments to research participants
  • Computing equipment needed to interact with research participants
  • Books
  • Travel expenses to conferences, workshops, or field research (airfare, accommodations, registration, food, ground transportation)

Please check with us before purchasing to ensure that your expenses are reimbursable (

Submitting a Claim for Reimbursement – Instructions

To submit an expense claim, please email our Pickering Centre Administrator, Alicia McVarnock ( with the following information:

  • Relevant receipts (must include proof of payment)
  • Completed and signed Claimant Declaration Form (the reimbursement portion, not the advance)
  • Dated and signed letter from supervisor indicating travel approval prior to booking date (for travel reimbursements only)