The Carleton University Retention Schedule (CURS) is managed by CU-CRA and the University Secretariat and reviewed regularly by the Advisory Committee on University Records (ACUR). The schedule covers most major common university records across campus as well as function-specific record groups for departments. CURS is a living document and is revised as required to meet the needs of key stakeholders, changes to legislation and policy, and major process changes in university departments. This retention schedule applies to records in all formats: hard copy or digital.

Full CURS and Faculty Record Guidelines

Individual Sections of the Retention Schedule

1. Administration

Claims & Litigation, Contracts & Agreements, Department Management, Executive Files, Planning…

2. Campus Operations

Incident Reports, Athletics Teams, Events Management, Patient Health Records, Medical Billings…

3. Communications, Advancement & Community Engagement

Advancement, Donors, Alumni, Communications, Memorabilia, Government & Media Relations…

4. Facilities and Properties

Architectural drawings & specifications, building permits, asset control, maintenance, utilities…

5. Financial Management

Accounts payable, accounts receivable, department budgets, university-wide budgets, banking, audits…

6. Governance

Board and Senate meetings, Board and Senate committees, university-wide governance…

7. Human Resources

Staffing, staffing competitions, pension management, payroll management, leave management, labour relations, salary review…

8. Information Governance

Access & privacy, collections management, reference, acquisitions, copyright permissions, information technology support…

9. Research

Partnerships, applications and proposals, research ethics, course-related ethics files, awards and prizes, research contracts & agreements…

10. Students

Department student records, applicants, discipline, recruitment, internships, accommodations, advising, employment & careers, orientation, student groups…

11. Teaching

Program accreditation, program review, courses & curriculum, student assignments, examinations, scheduling & enrolment, pedagogy…

Questions

If you have any questions please contact the Corporate Records and Archives.