The Carleton University Retention Schedule (CURS) is managed by CU-CRA and the University Secretariat and reviewed regularly by the Advisory Committee on University Records (ACUR). The schedule covers most major common university records across campus as well as function-specific record groups for departments. CURS is a living document and is revised as required to meet the needs of key stakeholders, changes to legislation and policy, and major process changes in university departments. This retention schedule applies to records in all formats: hard copy or digital.
Full CURS and Faculty Record Guidelines
Individual Sections of the Retention Schedule
1. AdministrationClaims & Litigation, Contracts & Agreements, Department Management, Executive Files, Planning… |
2. Campus OperationsIncident Reports, Athletics Teams, Events Management, Patient Health Records, Medical Billings… |
3. Communications, Advancement & Community EngagementAdvancement, Donors, Alumni, Communications, Memorabilia, Government & Media Relations… |
4. Facilities and PropertiesArchitectural drawings & specifications, building permits, asset control, maintenance, utilities… |
5. Financial ManagementAccounts payable, accounts receivable, department budgets, university-wide budgets, banking, audits… |
6. GovernanceBoard and Senate meetings, Board and Senate committees, university-wide governance… |
7. Human ResourcesStaffing, staffing competitions, pension management, payroll management, leave management, labour relations, salary review… |
8. Information GovernanceAccess & privacy, collections management, reference, acquisitions, copyright permissions, information technology support… |
9. ResearchPartnerships, applications and proposals, research ethics, course-related ethics files, awards and prizes, research contracts & agreements… |
10. StudentsDepartment student records, applicants, discipline, recruitment, internships, accommodations, advising, employment & careers, orientation, student groups… |
11. TeachingProgram accreditation, program review, courses & curriculum, student assignments, examinations, scheduling & enrolment, pedagogy… |
Questions
If you have any questions please contact the Corporate Records and Archives.