Destruction of Records

Official records of Carleton University may only be disposed of in accordance with the Carleton University Retention Schedule (CURS). This means that the Corporate Archivist must approve the destruction of certain records prior to said destruction. Such a procedure supports the University’s compliance with Ontario’s Freedom of Information and Protection of Privacy Act (FIPPA) and ensures the protection of corporate memory. If you have questions about the process, contact the Corporate Archivist for assistance. For information about the University’s responsibilities under FIPPA, please contact the University Privacy Office directly.

To register destruction of records from your department, please fill out the Destruction of Records Registration form.

Important notes:

  • E-mails are records too! Treat your e-mail the same as any other record, applying the retention schedule to items and archiving correspondence of significant nature.
  • Retain a copy of the Archival review forms you complete as well as the Archives’ response for your records.
  • If in doubt of the disposal, transfer, or destruction of records, always err on the side of caution and contact the Corporate Archivist for assistance.