Hours

Monday to Friday  –  9:00 a.m. to 4:00 p.m.
Closed Saturday and Sunday

Note: While our normal hours of operation are 9:00 AM – 4:00 PM each weekday access to the Corporate Archives is by appointment only.


Mandate

Corporate Archives:
The Corporate Records and Archives Policy states, “Carleton University’s Corporate Archives will appraise, acquire, preserve, and make accessible those records identified as essential to documenting the history, organization, structure and functions of Carleton University.” In support of this mission, the Archives has a mandate to acquire, preserve and make available archival records that preserve the corporate memory of the University as well as to advise record-creating units on the organization and disposal of their records.

Records Management:
Carleton’s records management program has three priorities:

  • To give advice on the creation of filing classification systems that facilitate efficient access to information.
  • To appropriately schedule the disposal of non-archival material.
  • To offer the advice necessary to help business and academic units manage records effectively.

A sound records management program can ensure that valuable records properly maintained from the moment they are created. To this end the Corporate Archives maintains a File Classification System for Administrative Records.

(This system is currently under revision and commentary from departmental units.)

 Records retention schedules are based on an in depth analysis of the business functions and records creation of administrative and academic units and are developed with legislative compliance considerations (such as the Freedom of Information and Protection of Privacy Act) in mind. To this end the Corporate Archives maintains Carleton University’s Records Retention Schedule.

(We are currently revising the University’s Records Disposition Schedules.)

History

The Carleton University Archives was officially established in April 1994. It was first an administrative unit of the Board of Governors, and was the culmination of 13 years of planning. In 1997, the Archives became a unit of the University Secretariat with the Archivist reporting directly to the University Secretary.

Despite the fact that the University established an Archives Advisory Committee and developed an Archives Policy in the early 1980’s, it did not take the steps to establish a formal function until a decade later. In 1994 a small budget was set aside and a professional archivist undertook a part-time assignment to begin the planning and development of an archives and records management program.

The Corporate Archives operates under the authority of the University Archives Policy, which was approved by Senior Management Committee in 2009. The budget of the Archives is supplemented by grants from both the government and professional organizations. The archival Vault is located in the lower level of Robertson Hall and access to records is made available through appointment only.

Acquisitions

The Corporate Archives collects all non-published information, regardless of form (ie: physical, digital, etc.). This includes records that contain information about the organization, function, procedures, policies, and activities of the University or other information of past, present, or future value to the University. Essentially, the Archives collects and maintains records that support the history and corporate memory of the institution. Material collected by the Archives is limited to records that document the activities of the University.

For heritage and cultural records concerning the University please consult the Archives and Research Collection (ARC) located in MacOdrum Library. The purpose of ARC is to support research, teaching and learning at Carleton University. They collect and maintains records from associations, organizations, and individuals across broad subject areas. Also, they collect and maintain a rare books collection to support research and teaching at the University. For more information please visit their website  https://arc.library.carleton.ca or contact them at lloyd.keane@carleton.ca


Contact Us

Departmental Contact Information:

University Corporate Archives
607 Robertson Hall
1125 Colonel By Drive
Ottawa, ON Canada   K1S 5B6
Tel: 1 613 520 2600 ext. 2047
Fax: 1 613 520-3731
E-mail:  corporate_records_archives@carleton.ca

Note: The archival Vault is located on the lower level of Robertson Hall and is not accessible by the public. All requests for viewing will be done by appointment only.

Corporate Archivist:

Chris Trainor
Phone: 1 613 520 2600 ext. 2047
E-mail: chris.trainor@carleton.ca