Guidelines and Procedures

Guidelines

• Consult with your department’s staff and faculty, as well as the Department Head, to determine whether the good can be reused internally.
• Determine the current value of the item by conducting online research (used goods sites) using fair market value tools such as Gadget Salvation or medCPU;
• For scientific equipment or regulated items, follow the EH&S Lab Safety procedures to decommission the equipment.
• Determine whether you need to consider data protection procedures (e.g., data wipe). Please contact ITS Hardware Services if required;
• Items valued over $1,000 may require further review by Procurement Services and may be listed for sale through govdeals.ca.

Procedures

How to list an item on the CUrb

• Complete the CUrb submission form by clicking on the Post an Item button. Please make sure to include a picture of the item as an attachment with the submission;
• Once the Department Head has given their approval, the submission will be evaluated by Procurement Services to confirm the form has been completed in full and to ensure the item is eligible to be listed on the CUrb;
• The item will be placed on the CUrb, and the submitter will be notified once the item has been posted;
• Subject to internal constraints, Procurement Services will coordinate with FMP to have the item picked up and placed into storage until the item is sold;
• Once the item has been sold, Procurement Services will notify the seller to coordinate the transfer of goods and payment.

How to purchase an item from the CUrb

• Browse the surplus items featured on the CUrb Showcase;
• Click on the Get Now button beneath the item you would like to purchase;
• Complete the Intent to Purchase Form with the required information and click submit;
• Once the purchase has been approved, you will be contacted by Procurement Services to coordinate the transfer of goods and payment.
• We accept exact cash and electronic bill payments

Terms and Conditions

Procurement Services recognizes that storing surplus items within your office during the advertising period may pose challenges. If necessary, please contact us to discuss storage options that may be available.

The CUrb can only be used for the purpose of selling property owned by Carleton University that has been purchased using departmental or research funds. Employees who wish to sell personal items can do so by visiting the Carleton University Employee Marketplace;

Before purchasing any item, you must read the Terms and Conditions for the CUrb, which includes, but are not limited to the following:

All items are purchased as-is. It is the purchaser’s responsibility to inspect the item’s condition in person prior to purchasing the item

It is the purchaser’s responsibility to pick up and transport the item;

The university does not assume any liability arising out of the use or operation of any item purchased through the CUrb;

The purchaser is responsible to pay the applicable sales taxes and any other applicable government fees or levies on the sale of the Item(s).

If applicable, all electronics must be wiped of any data prior to the item being sold;

The disposal of scientific/lab equipment or property that may contain any hazardous materials must follow protocols outlined by Environmental Health & Safety;

For questions on payment options, please email Procurement Services for additional information