In this series, Valerie Evans, the Director of Financial Service’s Business Operations, shares frequently asked questions about the new evidence of pre-approval element of the Travel and Related Expenses policy.
I have been given an ‘infrequent traveler’ designation, can I change my designation?
The short answer is … maybe.
A ‘Frequent Traveler’ designation refers to a person who has traveled on Carleton business 3 or more times in the previous 12 months spanning September to August. Those who have traveled 2 times or less in the same period are designated as ‘Infrequent Travelers’.
Business Operations will be updating ‘trip counts’ for Infrequent Travelers each month after the initial designation. This is done by reviewing travel claims submitted through the Travel and Expense Reimbursement system. If the threshold of 3 is reached, then both the traveler and their one-up approver will be notified of the change in status by email. Annually on Sept 1, the trip count will be reset and each traveler will be notified of their new status based on the prior 12 month period.
In accordance with the policy, we are not able to change your status based on anticipated travel.
If you have questions, or believe that your ‘trip count’ is inaccurate, contact Valerie Evans at valerie.evans@carleton.ca.
Related tips:
- (1 of 3) What, why and who is impacted?
- (3 of 3) What if my dean or another department/faculty is paying for my travel? Who do I have to receive the evidence of pre-approval from?
A tip series which provides clarification around claiming alcohol and hosting events.