What is it?
A Change Order is a vehicle used to update the scope of work of a Contract after it has been fully executed. Change Orders are initiated by the department who manages the Contract and is then agreed to by both parties. The Contract’s terms and conditions should define the process for completing a Change Order.
For most Change Orders related to a Contract, departments will need to contact Procurement Services to initiate the process. Please be aware that if the Change Order increases the total procurement value, you may be required to take additional steps to ensure that it is still compliant with all applicable policies and laws.
Why is it important?
While it is important to clearly define your scope of work as part of the initial Contract, changes are sometimes required. It is important to have these updates formally recorded as required by the Contract terms and conditions to ensure new or different requirements become part of the official Contract document. Without proper documentation, you may have issues ensuring proper Contract management, or completing payments to your vendor in a timely manner.
Where do I find more information?
For more information, email ProcurementServices@carleton.ca.