What is it?
For each transaction that is processed by our financial administrative systems, a ‘document number’ is generated. The document number’s prefix tells you the following …
| Document Number Prefix | Type of Transaction | Originating System | Originating Department |
| !xxxxxxx | direct deposit | Banner | Financial Services, Accounts Payable |
| 1xxxxxxx | paper cheque | Banner | Financial Services, Accounts Payable |
| ACxxxxxx | animal care and veterinary services | eShop | Faculty of Science, Animal Care & Veterinary Service |
| BDxxxxxx | budget adjustment | FAST Budgeting and Forecasting application | university department OR Financial Services, Controller’s Office |
| CFxxxxxx | conference services | eShop | Housing and Residence Life, Conference Services |
| CSxxxxxx | hardware services and software services | eShop | ITS, Hardware Services and Software Services |
| Exxxxxx | cheque requisition/ invoice | eShop | Financial Services, Accounts Payable |
| Fxxxxxxx | deposit | Banner | Financial Services, Receipt Accounting |
| FJxxxxxx | journal voucher | FAST Journal Voucher application | university department OR Financial Services |
| FMxxxxxx | building maintenance | eShop | PFO, Facilities Management and Planning |
| FTxxxxxx | telephone charges | automated interface | ITS, Voice Services |
| Kxxxxxxx | Virtual Payment Address (VPA) | Banner | Financial Services, Accounts Payable |
| Oxxxxxxx | expense report | SAP Concur | Financial Services |
| P0xxxxxx | outstanding (O/S) commitments | eShop | Financial Services, Procurement Services |
| PKxxxxxx | parking services | eShop | PFO, Parking Services |
| PCxxxxxx | procurement card | FAST Purchasing Card application | Financial Services, Procurement Services |
| PSxxxxxx | copying charges | eShop | Campus Services, The Print Shop |
| Qxxxxxxx* | outstanding (O/S) commitments | SAP Concur | Financial Services |
| Sxxxxxxxxxxxxx | outstanding (O/S) commitments | FAST Purchasing Card application | Financial Services, Procurement Services |
| SSxxxxxx | science stores | eShop | Faculty of Science, Science Stores |
| Vxxxxxxx | CAN electronic funds transfer (EFT) | Banner | Financial Services, Accounts Payable |
| VSxxxxxx | voice and network services | eShop | ITS, Voice and Network Services |
| Wxxxxxxx | international wire transfer | Banner | Financial Services, Accounts Payable |
| Xxxxxxxx | Flywire electronic USD payments via automated clearing house (ACH) | Banner | Financial Services, Accounts Payable |
*As of December 23, 2024 the ‘Travel/Non-Travel Encumbrance’ document number will change from ‘Exxxxxx’ to ‘Qxxxxxx’.
Why is it important?
Knowing the document number prefix can be useful when requesting additional information from one of the originating departments.
Where do I find more information?
Direct questions related to document number prefixes to financial.systems@carleton.ca.