This table contains the most frequently used Document Number Prefixes.
What is it?
A document number or code is generated when a document is being processed in Banner by Financial Services. The original document tracking number is also entered into Banner, and is cited as the Reference number.
| Document Type | Document Number Prefix | Reference Prefix | Processing Unit |
| Budget Adjustment | BDxxxxxx | Controller’s Office via FAST Budgeting and Forecasting | |
| Cheque | 1xxxxxxx | Accounts Payable | |
| Cheque Requisition/ Invoice | Exxxxxx | eShop/Accounts Payable | |
| Copying Charges | PSxxxxxx | Graphics | The Print Shop via automated interface |
| Deposit | Fxxxxxxx | 8 digit receipt number | Cash and Banking |
| Direct Deposit | !xxxxxxx | Accounts Payable | |
| Expense Reimbursement Report Travel/Non-Travel Advance | Current system: OxxxxxxxOld System: TRxxxxxx TVxxxxxx |
Accounts Payable / Research Financial Services via SAP Concur | |
| Journal Voucher | FJxxxxxx | Controller’s Office or Research Financial Services via FAST Journal Voucher | |
| Postage | FJxxxxxx | Mail Services via automated interface | |
| Procurement Card charges | PCxxxxxx | cardholder identification number | Procurement Services via FAST Purchasing Card Application |
| Telephone Charges | FTxxxxxx | your department name | Voice Services via automated interface |
| Travel/Non-Travel Encumbrance | Current system:
Qxxxxxxx* Old system: TAxxxxxx |
SAP Concur request number and name | Accounts Payable / Research Financial Services via SAP Concur |
*As of December 23, 2024 the ‘Travel/Non-Travel Encumbrance’ document number will change from ‘Exxxxxx’ to ‘Qxxxxxx’.
Departments
| Document Type | Document Number Prefix | Reference Prefix | Processing Unit |
| Facilities Management and Planning (FMP) | FMxxxxxx | FMP via automated interface | |
| Hardware Services (ITS) | CSxxxxxx | Hardware Services via automated interface | |
| Parking Services | PKxxxxxx | Parking Services via automated interface | |
| Science Stores | SSxxxxxx | Science Stores via automated interface |
Why is it important?
Knowing the document or reference number is important when requesting additional information from one of the processing units as it allows us to query the general ledger for the transaction and look up supporting documentation. In FAST Finance Reporting, you can use the document lookup feature to find out if a document has been processed or to review the related financial transactions for that document, depending on your level of access in the system.
Where do I find more information?
For more information on the Document Lookup and FAST Finance Reporting, contact financial.systems@carleton.ca.