This table contains the most frequently used Document Number Prefixes.

What is it?

A document number or code is generated when a document is being processed in Banner by Financial Services.  The original document tracking number is also entered into Banner, and is cited as the Reference number.

Document Type Document Number Prefix Reference Prefix Processing Unit
Budget Adjustment BDxxxxxx Controller’s Office via FAST Budgeting and Forecasting
Cheque 1xxxxxxx Accounts Payable
Cheque Requisition/ Invoice Exxxxxx eShop/Accounts Payable
Copying Charges PSxxxxxx Graphics The Print Shop via automated interface
Deposit Fxxxxxxx 8 digit receipt number Cash and Banking
Direct Deposit !xxxxxxx Accounts Payable
Expense Reimbursement Report Travel/Non-Travel Advance Current system:
OxxxxxxxOld System:
TRxxxxxx
TVxxxxxx
Accounts Payable / Research Financial Services via SAP Concur
Journal Voucher FJxxxxxx Controller’s Office or Research Financial Services via FAST Journal Voucher
Postage FJxxxxxx Mail Services via automated interface
Procurement Card charges PCxxxxxx cardholder identification number Procurement Services via FAST Purchasing Card Application
Telephone Charges FTxxxxxx your department name Voice Services via automated interface
Travel/Non-Travel Encumbrance Current system:

Exxxxxxx

Old system:

TAxxxxxx

SAP Concur request number and name Accounts Payable / Research Financial Services via SAP Concur

Departments

Document Type Document Number Prefix Reference Prefix Processing Unit
Facilities Management and Planning (FMP) FMxxxxxx FMP via automated interface
Hardware Services (ITS) CSxxxxxx Hardware Services via automated interface
Parking Services PKxxxxxx Parking Services via automated interface
Science Stores SSxxxxxx Science Stores via automated interface

Why is it important?

Knowing the document or reference number is important when requesting additional information from one of the processing units as it allows us to query the general ledger for the transaction and look up supporting documentation.  In FAST Finance Reporting, you can use the document lookup feature to find out if a document has been processed or to review the related financial transactions for that document, depending on your level of access in the system.

Where do I find more information?

For more information on the Document Lookup and FAST Finance Reporting, contact financial.systems@carleton.ca.