What is it?
A Purchase Order is a document created by Procurement Services from a purchase order requisition that authorizes a purchase transaction with a particular vendor. It sets forth the descriptions, quantities, prices, discounts, payment terms, date of performance or shipment, and other associated terms and conditions to which the vendor must adhere. When accepted by the seller, it becomes a contract binding on both parties.
Why is it important?
As a public sector body, the University must follow the Broader Public Sector Accountability Act. The BPSA sets out rules and regulations that must be followed for the procurement of goods and services. As such, any product or service that exceeds the Procurement Policy single quote threshold must be submitted to Procurement Services on a Purchase Requisition with the required number of quotes. Procurement Services will verify that BPSA requirements have been met, create the purchase order and send it to the vendor on behalf of the buying individual or department.
Where do I find more information?
For more information on the BPSA guidelines, consult the Procurement Services website or contact Procurement Services.