It’s spring cleaning time!
The best way to keep on top of working documents and version control is to regularly schedule time to go through and delete redundant, obsolete, and transitory records (ROT). ROT can accumulate on network drives and in email inboxes, and makes it difficult to find things when necessary.
If left unchecked for too long ROT can be overwhelming to tackle; it’s much easier to keep on top of the accumulation as it happens. Depending on the nature of your work, you can schedule ROT deletion at the end of a project (if your work is project-based), or at specific times of the year (if your work is cyclical in nature).
Brush up on understanding records ROT by checking out the RM Toolkit for New Employees or our tip sheets.