Filming on Campus Requests

Carleton University requires that all individuals and organizations seeking to film on campus, for commercial, documentary or other forms of film production and dissemination, seek the University’s permission for access to university grounds, facilities, labs and buildings.

APPLICATION FOR APPROVAL TO FILM ON CAMPUS

 The University reserves the right to review the production’s script or script outline prior to granting
permission to film on campus.
2. All use of unmanned aerial vehicles (drones) during approved filming must comply with the Federal Department of Transportation’s regulations on the use and registration of unmanned aerial vehicles.
3. All individuals and organizations who receive permission to film on campus must comply with all
applicable laws and University policies.
4. For productions that do not involve or refer to the University, every effort must be made to preserve the anonymity of Carleton University, including in promotion of the film and in credits. In certain circumstances, the University may request credit be given for its contribution to the film. In such cases, the requirement for and form of the credit will be included in the film approval agreement.
5. Any person requesting to film on campus must complete the Request to Film on Campus Form and upon approval enter into an agreement with the University that outlines conditions, warrantees, insurance requirements and fees which will be applicable. A fee will be charged for commercial productions that use university space and will be determined based on the space requested and associated costs.
6. The Request to Film on Campus form shall be reviewed by the Department of University
Communications and the Department of Risk Management to ensure it meets the requirements for approval. As part of the approval process all university departments which could be affected by the filming will be contacted to determine if they have any objections to the approval and determine if any costs could be incurred by the departments as a result of the filming.