Scheduling and Examination Services is pleased to announce that the 5th annual CU Administrator’s Conference will take place December 11th-14th, 2023 on the theme of Data collection and Analysis. This year’s events will be presented in a combination of in-person and virtual formats. For in-person events, there will be an option to join via Zoom.

Check out this year’s agenda below or skip to the feedback page! Conference videos and slides are available here.

Questions? Please contact Alla Zakurdaeva

What our attendees had to say:

“I felt that the sessions I attended were very detailed and informative. I also felt that they were well organized so that the topics related well to each other.”

“Very informative. Some new info, some refreshers, but all very helpful. I really appreciated the broad range of workshop topics. And really great to connect, if only virtually, with colleagues.”

“SES continues year after year, day in and day out to provide needed information and refresher sessions to those at CU who rely on this information to do their jobs carefully and accurately.”

Day 1: Monday December 11, 2023

Session 1: 8:45-10:00
Suzanne Blanchard, Vice-President (Students and Enrolment) and University Registrar
Guest speaker: Elio Velazquez, Director, Program Management AI/ML at IFS “Artificial Intelligence: What It Can Do for You?”
Format: In-person + Zoom
Location: NI 4020

Coffee Break 10:00-10:30 (snacks and drinks provided)

Session 2: 10:30-12:30
2023/24 Timetable Post-Mortem and Best Practices
Julia Piatigorskaia-Teplit, Timetabling Officer, Scheduling and Examination Services, and guest speakers:
Sarah Anne Szabototh, Department/Institute Administrator, Biology/Biochemistry “Registration Numbers, Summary from Banner”
Sarah Cleary, Departmental Administrator, Department of Law and Legal Studies “Best Practices: Collecting Timetabling Information”
Dawn Bjornson, Departmental Administrator, Department of Economics “Best Practices: Timetable Review upon Release”
Mylien Reid, School Administrator, School of Computer Science “Best Practices: Collecting Delivery Method/Label Info”
Format: In-person + Zoom
Location: NI 4020

Lunch 12:30-13:30 (attendees must register for lunch if they plan to attend)
Location: NI 4030

Session 3: 13:30-15:00
Cross-listed Courses: Communication and Coordination of Resources
Natalie Phelan, Undergraduate Curriculum and Calendar Officer, Registrar’s Office
Karina Auclair, College Administrator, College of the Humanities
DCU Refresher
Julia Piatigorskaia-Teplit, Timetabling Officer, Scheduling and Examination Services
Format: In-person + Zoom
Location: NI 4020

Day 2: Tuesday, December 12, 2023

Session 4: 9:00-11:00
Registrar’s Office
Gina Darya, Manager, Operations & Communications “What’s New”
Sue Pilling, Senior Student Services Officer, and Alex Marchi, Senior Records Officer “Training for Administrators”
Centre for Initiatives in Education (CIE)
Susan Burhoe, Enriched Support Program (ESP) Coordinator “Carleton’s Bridging to Degree Program”
Stephanie Wagar, Program & Admissions Officer “Reserving seats for ESP students”
Rachelle Thibodeau, Coordinator (Academic Support, Program Evaluation & Research), and Susan Burhoe “Other CIE initiatives: Academic Prep, School within a University”
Centre for Indigenous Support and Community Engagement
Lane Bourbonniere, Indigenous Curricula Learning Specialist and Contract Instructor “CISCE Updates: Services and Updates”
Format: In-person + Zoom
Location: NI 4020

Session 5: 11:30-12:30
What are we up to in the Academic Advising Centre?
Format: Zoom

Session 6: 13:30-15:30
DARS, CourseLeaf and Calendar
Liz Bruce, Student System Support Officer
Natalie Phelan, Undergraduate Curriculum and Calendar Officer, Registrar’s Office
Format: In-person + Zoom
Location: NI 4020

Day 3: Wednesday, December 13, 2023

Session 7: 9:00-11:00
Exams Post-Mortem and Statistical Landscape
Jamie Carmichael, Associate Registrar, Scheduling and Examination Services, Sandy Ning, Assistant Director, Examinations, and guest speakers:
Elise Durand, Undergraduate Administrator & Administrative Coordinator, School for Studies in Art & Culture “Best Practices: Organizing the Data for Final Exam Submission”
Rebecca Renfroe, Associate Dean, Sprott School of Business “Enhancing University Assessment: The power of In-Person Digital Exams”
David Brock, Instructor, Department of Chemistry “A Tale of Two Classes: Administrative Challenges in Two Large Chemistry Classes”
Ahmed Almaskut and Wayne Horn, Instructors, School of Mathematics and Statistics “Managing a Large Service Course: Considerations and Lessons Learned”
Maya Ruparelia, MEC Technical Support Coordinator, Scheduling and Examination Services “Preparing an Exam Paper: A Checklist”
Bruce Hamm, Director, Paul Menton Centre “Students with Disabilities: Trends, Challenges, Accommodation Solutions”
Format: In-person + Zoom
Location: NI 4020

Coffee Break 11:00-11:30 (snacks and drinks provided)

Session 8: 11:30-13:00
Admissions, Enrollment Projection, Available Reports
Tyler Hall, Director Strategic Analysis, Planning and Accountability, Office of Institutional Research and Planning
Format: In-person + Zoom
Location: NI 4020

Session 9: 14:00-15:30
Student Systems Support Team “Registration, Reports, and Training: What’s New?”
Christy Burt, Project Officer, Student System Support
Carleton 360: What Can It Do for You?
Sam Holmstrom, Student Systems Support Officer
Format: In-person + Zoom
Location: NI 4020

Day 4: Thursday December 14, 2023

Session 10: 9:00-10:30
Duolingo English Test as an English Language Test for Graduate Admissions
Kevin McEwan, Director, Graduate Services, and Registrar, Faculty of Graduate and Postdoctoral Affairs
CoMaS. Carleton e-Proctoring and Digital Management Tool
Tony White, Adjunct Research Professor, School of Computer Science
Format: In-person + Zoom
Location: NI 4020

Session 11: 11:00-12:00
New Learning Spaces and Technology
Lisa Runge-Faubert, Manager, Digital Learning New Media, TLS
Format: Zoom

Session 12: 14:00-16:00
Space Management: Stats, Features, Processes
Alla Zakurdaeva, Departmental Administrator, Scheduling and Examination Services, and guest speakers:
Chiara Webb, Student Life Officer, Student Experience Office “Student Group Classroom Space Booking”
Emily Healey-Martin, Booking & Finance Coordinator, Conference Services “Planning Events with External Communities: How Conference Services Can Help”
Peter Cech, Risk & Insurance Manager, Office of Risk Management “Risk and Insurance Services”
Leanne Wilson, Project Manager, Planning, Design, and Construction, and Michael Monreal, Project Manager – Integration (Architectural), Planning, Design, and Construction “Virtual Mock up for Space Design as a benefit of using BIM and Key Construction Projects in the Upcoming Year” (Zoom)
Format: In-person + Zoom
Location: NI 4020

Closing remarks from Pauline Rankin, Provost and Vice-President (Academic)