Policy on Borrowing School Resources

The School for Studies in Art and Culture has a wide variety of audiovisual and multimedia resource materials. Our policy is to provide these resources for educational, study and research purposes only, restricting their use to faculty, staff and students within the School.

In order to maximize the equitable and efficient use of limited resources, the School for Studies in Art and Culture has adopted a number of policies. These policies will be reviewed periodically to ensure that they continue to reflect the curriculum and research needs of the School.

General Principles

Audiovisual materials will not normally be available for lending. However, they may be consulted in the AVRC and reserved for use in class. Any external use will be at the discretion of the AVRC staff and will vary according to the needs of the three units that make up the School, Art & Architectural History, Film Studies and Music.

The staff of the School’s Audio-Visual Resource Centre must be consulted before incorporating student use of the School’s audiovisual material into curricula. This will facilitate student use of the School’s resources and ensure that the AVRC staff has an opportunity to go over the relevant policy and procedures with individual instructors.

Reproduction of material in the School’s collection that is under the stewardship of the AVRC is strictly prohibited unless expressly stated otherwise.

Borrowing of Resource Materials

Borrowing of Films (VHS, DVDs, Laser Disks and 16mm Films)

Film Studies instructors/faculty can borrow films at will. A two week borrowing period applies to all films, though extensions may be arranged. New faculty and contract instructors are encouraged to ask AVRC staff for help with finding and retrieving material.

Please ensure that all material borrowed is checked out using your film database account.

Other School contract instructors/faculty can borrow films in accordance with the above policy and procedures and must agree to the prompt return of material should it be needed by a Film colleague.

Upper-level students may also work with films in the School’s collection but must first meet the following requirements:

1. They are a student registered in an upper-level Art & Architectural History, Film Studies or Music course or in one of the School’s MA programs, who requires close study of a film for a course-required assignment, seminar presentation or for independent research purposes, are aware of our policy and procedures and have an active film database account. Normally a 48-hour loan period can be accommodated.

2. They are a Cultural Mediations student who requires close study of a film for a course-required assignment, seminar presentation or for independent research purposes, are aware of our policy and procedures and have an active film database account. Normally a 48-hour loan period can be accommodated.

For a detailed description of procedures for student seminar presentations, please see (link to procedures for student seminar presentations)*

There will be no re-screening of films for reasons other than those provided above, unless expressly advised by the Instructor concerned.

Borrowing of Slides

Art & Architectural History instructors/faculty can borrow slides from the legacy collection at will, using red cards with borrower’s initials to mark the place of the slide in the drawers. There is no due date for this material, though instructors/faculty are strongly encouraged to return slides once they are no longer needed. New faculty and contract instructors are encouraged to ask AVRC staff for help with finding and retrieving slides.

Other School and University instructors/faculty can borrow slides from the legacy collection. Visitor red cards with the borrower’s initials need to be placed in the drawers to mark the borrowed slide(s). An Slide Loan Form must be filled out in full with all relevant contact information and a due date noted.

Students are welcome to work with slides in the AVRC (460 SP) at any time during regular hours of operation. Red cards with the borrowers initials need to be placed in the drawers to mark the borrowed slide(s) and a Slide Loan Form must be filled out in full with all relevant contact and course information noted.

Alumni and members of the general public can borrow slides for a scholarly purpose. Several community arts groups have a long-standing arrangement with our resource centre, as do educational, arts and government institutions. Visitor red cards with the borrowers initials need to be placed in the drawers to mark the borrowed slide(s) and a Slide Loan Form must be filled out in full with all relevant contact information and a due date noted. Normally a two-week loan period can be accommodated.