Carleton University has an extensive network of international partnerships which are promoted and managed by different units.

Inter-institutional Partnership Agreements
Carleton International manages 98 inter-institutional memoranda of understanding (MOUs) and cooperative agreements including research partnerships, faculty and student mobility (research only), international consortia, institutional capacity, training, etc. in 38 countries. These agreements are commonly required by international partners as a way to initiate other initiatives. They articulate and clarify working terms agreed upon by the parties to carry out a number of activities on a cooperative basis.

  • List of current research memoranda of understanding
  • Map of current research memoranda of undersanding

How to request a MOU?
Institutional partnerships are driven by the research and academic interests of Carleton faculty members. Faculty members and researchers at other institutions should contact a faculty member at Carleton in order to initiate partnership discussions and identify potential opportunities for collaboration. For additional help in finding the right person to speak to on campus, please contact Carlos Vargas.

To initiate an international cooperative agreement or MOU, Carleton faculty members must identify a faculty champion who will be the point of contact for the partnership, complete the International Research Agreement Approval form and submit it to Carlos Vargas. This form determines the need and rationale for a new institutional agreement and must be approved and signed by the faculty champion’s Dean before the MOU or agreement is processed by Carleton International.

Approval forms should include a description of the proposed institutional partner; a summary of the intended areas of cooperation including the activities being proposed, potential Carleton resource commitments, and a list of the units or departments that will be involved; as well as a clear explanation of the mutually beneficial elements of each partnership to the institutions involved.  All international agreements must be reviewed by Carleton International prior to being negotiated.

The approval process at Carleton includes a risk assessment by Carleton International, approval by the deans of the faculties and schools involved in activities envisioned during the partnership; and approval by the executive leads of all academic and service units involved in delivering on the terms of the agreement.

Types of Agreements

Memorandum of Understanding (MOU): An agreement between institutions used to initiate institutional collaborations and to support research, capacity building, research mobility, and other forms of academic partnership. This agreement establishes expectations of the relationship between institutions and identifies possible areas of collaboration.  The MOU does not commit any institutional resources and its duration usually ranges from 1 to 5 years.

Letter of Agreement: A Letter of Agreement is used to support a specific program, grant or scholarship. These agreements are drafted on a case-by-case basis and any resulting projects are contingent offer support on an individual level and any pare contingent on the availability of funding.

Important Considerations

The primary aim of any international agreement is to strengthen teaching and research while broadening the international experience of the participants and fostering goodwill.

  • Agreements should specify:
    • Joint or reciprocal actions to be taken
    • Period of time which the agreement is expected to be in force
    • Responsible departments at both institutions
  • Additional Points for consideration
    • Future objectives – potential growth areas for future collaborations
    • Resource implications- financial, facilities and other resources
    • Fit with Carleton’s strategic directions
    • Academic compatibility among parties – What strengths does the partner institution bring to the linkage? How will Carleton benefit?
    • Short and long term benefits and risks

Agreement Negotiation

Once your request for a new agreement has been approved, Carleton International will contact you to proceed with the negotiation process.  As the primary point of contact with the other institution, it will be the faculty champion’s responsibility to follow through on negotiating the terms of the agreement unless he or she specifically asks Carleton International to negotiate the agreement on their behalf. Carleton International will help determine what type of agreement is required, which template should be used and how the review or approval process should be managed. Both sides must indicate agreement to the final terms of the document prior to signature.

Obtaining Signatures

Once both institutions have agreed on the terms of the agreement, Carleton International will print the final version and send it through the Vice-President (Research and International) and the President’s office for signature.  If the partner institution prints and signs the agreement first, please ensure two original copies are forwarded to Carleton International in order to obtain Carleton’s signatures.

Other Agreements

  • Student Exchange agreements: The International Student Services Office (ISSO) manages international academic student exchange agreements. There are over 170 student exchange agreements (graduate and undergraduate). Student exchange agreements allow for reciprocal and balanced movement of students between two partner institutions.  Students pay tuition fees to their home institution for courses taken while on exchange.  Students may study to a maximum of 1 academic year on this type of program. Please contact the ISSO directly to inquire about existing or new student exchange agreements: International Student Services Office (ISSO).
  • Industry and Partnership Services (IPS)-based agreements. IPS manages and facilitates co-operation between companies and the University’s researchers