Carleton has an extensive network or international partnerships. We have MOUs that include research partnerships in 64 countries – and many of our faculty are actively engaged in research collaboration projects beyond our existing agreements.
Institutional agreements articulate and clarify working terms agreed upon by both parties to carry out a number of activities on a cooperative basis. Agreements that are clear and cover the important elements of cooperation are a great benefit both to Carleton University and the individuals responsible for carrying out the terms of the agreement.
Student Exchange Partnerships
Request an International Agreement
To initiate an international agreement you must complete the Request for International Agreement Form and submit it to the International Research Program Coordinator . This form determines the need and/or rationale for a new institutional agreement and must be approved and signed by the Faculty Dean before is submitted to Carleton International. Forward the internal approval form to Carleton International to review and obtain support from the Vice-President (Research and International). All international agreements must be reviewed in concept by Carleton International prior to agreements being negotiated.
Please note that student exchange agreements must be negotiated first through the International Student Services Office.
Types of Agreements
Memorandum of Understanding (MOU)
An agreement between institutions used to initiate institutional collaborations and to support research, capacity building and other forms of academic partnership. This agreement establishes expectations of the relationship between institutions and identifies possible areas of collaboration. The MOU does not commit any institutional resources and its duration usually ranges from 1 to 5 years.
Student Exchange Agreement
Student exchange agreements allow for reciprocal and balanced movement of students between two partner institutions. Students pay tuition fees to their home institution for courses taken while on exchange. Students may study to a maximum of 1 academic year on this type of program. These agreements are negotiated and administered by the International Student Services Office (ISSO). Please contact the ISSO directly to inquire about existing or new student exchange agreements.
Letter of Agreement
A Letter of Agreement is used to support a specific program, grant or scholarship. This agreements are drafted on a case-by-case basis and any resulting projects are contingent offer support on an individual level and any pare contingent on the availability of funding.
The primary aim of any international agreement is to strengthen teaching and research while broadening the international experience of the participants and fostering goodwill. Agreements should specify:
- Joint or reciprocal actions to be taken
- Period of time which the agreement is in force
- Responsible departments at both institutions
Additional points for consideration
- Future Objectives – Potential growth areas for future collaborations
- Resource Implications- Financial, facilities and other resources
- Fit with Carleton’s Strategic Directions
- Academic compatibility among parties – What strengths does the partner institution bring to the linkage? How will Carleton benefit?
- Short and long term benefits and risks
Once your request for a new agreement has been approved, Carleton International will contact you to proceed with the negotiation process. As the primary point of contact with the other institution, it will be your responsibility to follow through on negotiating the terms of the agreement unless you specifically ask Carleton International to negotiate the agreement on your behalf. Carleton International will help you determine what type of agreement is required, which template to use and how to manage the review/approval process. Both sides must indicate agreement to the final terms of the document prior to signature.
Once both institutions have agreed on the terms of the agreement, Carleton International will print the final version and send it through the Vice-President (Research and International) and the President’s office for signature. If the partner institution prints and signs the agreement first, please ensure two original copies are forwarded to Carleton International in order to obtain Carleton’s signatures.