Visiting Scholar Program

Carleton University is pleased to host over 150 International Visiting Professors, Scholars and Student Researchers (visiting scholars) annually who engage in meaningful research collaborations in a wide range of fields enhancing Carleton’s research capacity to engage internationally.  To read about some of our past Visiting Scholars experiences, please click here. Carleton International coordinates the arrival of visiting scholars by officializing their temporary affiliation and offering visa advice and information.

Note: At this time in person research visits of international visiting researchers are suspended due to COVID-19 pandemic travel restrictions. We continue to accept in person visiting scholar requests forms for 2021/22/23 which are placed on hold until the program suspension is lifted.  All faculty hosts and visiting scholars will be contacted to schedule visit dates.

How To Become A Visiting Scholar

Visiting Scholar identifies a Carleton faculty member host
All Visiting Scholars must have a Carleton faculty host. To learn about our faculty members’ research interests, please browse through by Department or visit Our Research page  and contact a faculty member with a request to host your visit. Once the Visiting Scholar and Carleton faculty host agree upon the details of the visit, the Visiting Scholar Request form can be completed.

How to complete the Visiting Scholar Request Form (Research Only)

  1. Visiting Scholar completes Sections A, B, and C of the attached form and provides with the following documents (as applicable):
    a) copy of the notice of award (if externally funded)
    b) copy of proof of enrollment in home program or institution (if a student abroad)
  2. Carleton faculty Host completes Sections D, E, F and G and forwards an electronic copy to the Chair/Director, along with a copy of the CV of the Visiting Scholar for the Chair/Director’s approval
  3. Department Chair/ School Director forwards the completed Visiting Scholar Request Form to the Dean’s office for approval.  The Dean’s office returns the signed form to

Carleton International processes requests for the following visiting scholars who wish to conduct research only:

  • Visiting Student Researchers: Those enrolled at an academic program in an institution abroad.
  • Visiting Faculty Member: Those holding permanent academic positions abroad.
  • Visiting Post Docs: Those enrolled in a post doc program abroad.

Visiting Scholars are not enrolled in an academic program at Carleton and when appointed, they will hold affiliate status at Carleton University and thus are not eligible to register in courses unless done so as a fee paying special student.

Please note that a minimum of three months’ notice for Visiting Scholars requests is required. This allows for internal approvals from the Academic Heads and sufficient immigration processing times.

What Happens Next Once Accepted

Carleton International issues an institutional letter of invitation by email, which includes terms and conditions of the research visit. In addition, it offers instructions on how to apply for entry to Canada and immigration advising. Carleton International will also arrange for a Carleton ID number and campus card for the Visiting Scholar’s use upon arrival so that they may have access to our Library or departmental resources for research as the host faculty member and researcher have agreed upon. The departmental administrator will be responsible for arranging wireless and computing access for the Visiting Scholar upon arrival.

For any questions, please contact:

Yvonne Clevers
International Research Agreements and Mobility Coordinator
Phone: 613-520-2600 x 2511

Note: All international visiting appointments must comply with Immigration Refugees and Citizenship Canada (IRCC) requirements for entry to and residence in Canada. More specifically, all international visiting appointees at Carleton must hold the necessary authorization from Immigration Refugees and Citizenship Canada (IRCC) to enter and stay in Canada during the period of their appointment and must abide by the terms and conditions therein. It is the sole responsibility of the visiting appointees to ensure that immigration documentation is valid, up-to-date, accurate, and truthful and to maintain their status. All visiting appointments must comply with Carleton’s Visiting Appointments Policy.

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