Pulse & Praxis Journal: Operations Coordinator – Volunteer

Position Title: Journal Operations Coordinator

Location: National Centre for Critical Infrastructure Protection, Security and Resilience (NC-CIPSeR), Carleton University, Ottawa, ON (Remote opportunities available)

Position Type: Volunteer/Contractual

Duration: 12 months with the possibility of extension

About the Role

Pulse & Praxis: The Journal for Critical Infrastructure Protection, Security and Resilience is an interdisciplinary, peer-reviewed publication dedicated to advancing the protection, security, and resilience of critical infrastructure across Canada and globally. It is the official journal of NC-CIPSeR, hosted on Carleton University’s Open Journal Systems platform. The Journal Operations Coordinator will play a key role in keeping the journal running smoothly — ensuring submissions, reviews, and publications flow through the system efficiently. This role is well-suited for someone who enjoys organization, problem-solving, and being at the centre of a growing initiative. Note: This is currently a volunteer position. However, as the journal secures grants and funding opportunities, there may be potential to provide modest stipends to support these roles in the future.

Why It Matters

In today’s world, critical infrastructure faces mounting and interdependent pressures – from cyber intrusions and climate-driven disasters to geopolitical uncertainty and supply chain disruptions. Pulse & Praxis was created to ensure that research, policy, and practice are not operating in silos. By publishing peer-reviewed, open-access scholarship and transforming it into accessible knowledge, the journal strengthens Canada’s ability to anticipate risks, inform evidence-based decisions, and advance resilience.

This work matters because it bridges theory and practice, connects diverse sectors, and ensures that insights on infrastructure protection, national security, and emergency preparedness are available to the people and organizations who need them most.

Responsibilities

• Manage article workflows in Open Journal Systems (OJS), including submission tracking, review coordination, and publication scheduling.
• Communicate with authors, reviewers, and editors to keep timelines on track.
• Ensure published articles meet formatting, metadata, and DOI standards.
• Help develop and maintain the Pulse & Praxis Journal Operations Guidebook.
• Support integration of journal content with NC-CIPSeR conferences and projects.
• Track journal metrics and contribute to planning and reporting.

Qualifications

• Strong organizational and coordination abilities.
• Comfort with digital platforms; experience with OJS is an asset (training provided).
• Attention to detail and time management.
• Clear written and verbal communication skills (English; French an asset).
• Interest in critical infrastructure, policy, or resilience is welcomed but not required.

What You’ll Gain

• Hands-on experience running an academic open-access journal.
• Insight into editorial workflows, peer review, and digital publishing.
• Opportunities to work with leaders in academia, government, and industry.
• Skill development in coordination, digital systems, and process design.

Steps to the Application Process

Joining NC-CIPSeR is a structured and supportive process designed to set you up for success. From your initial application through to orientation and project assignment, each step is intentional—ensuring you understand our mission, meet foundational requirements, and are fully prepared to contribute meaningfully. Once completed, you’ll be matched with a mentor and begin your journey on a project that aligns with your skills and interests. This process helps us maintain a high standard of engagement, professionalism, and impact across everything we do.

• Application
• References check
• Privacy & Confidentiality, Code of Conduct and Conflict of Interest Policy and Guidelines
• AODA training (online and free)
• Workplace training (online and free)
• Volunteer Agreement – tailored and signed (only after all other admin has been completed)
• Volunteer Orientation
• Mentor Assigned and Project Assigned

To Apply

To get started, please complete our application form through the NC-CIPSeR Application Portal. Be sure to select Journal Operations Coordinator – Pulse & Praxis as the position of interest when completing your application. You’ll be asked to answer a few brief questions, upload your CV, provide reference details, and share why you’re interested in working with us. This helps us get to know you and understand how your skills and interests align with our mission.

About Carleton University

Located in Ottawa, Carleton is an innovative teaching and research institution with a tradition of leading change. Internationally recognized academics, staff, and researchers engage more than 31,000 students in over 100 programs of study. Carleton has long been known for promoting research excellence and connectedness and is involved in partnerships around the globe. With strong leadership, it enjoys a healthy financial position and our proximity to government and cultural institutions, media, and a thriving knowledge economy make Carleton and Ottawa a great place to work, learn, and live. Our picturesque campus is fully accessible and, along with award-winning student services, Carleton’s Paul Menton Centre for Students with Disabilities has been heralded as the gold standard for disability support services in Canada. Learn more about our university and the city of Ottawa at https://carleton.ca/deputyprovost/jobs/.

Carleton University is committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our university including, but not limited to: women and gender equity-seeking groups; racialized individuals; Indigenous Peoples; persons with disabilities; and persons of any sexual orientation and/or expression. Furthermore, Carleton understands that career paths vary and interruptions will not prejudice the assessment process. We invite you to review our revitalized Indigenous strategy, Kinàmàgawin at https://carleton.ca/indigenousinitiatives/cu_file/kinamagawin/ and visit our Department of Equity and Inclusive Communities at http://carleton.ca/equity for information about our commitment to leadership in the areas of equity, diversity, and inclusion.

Accessibility is a university strategic priority and applicants selected for an interview who require accommodations are invited to contact us as soon as possible to ensure that appropriate arrangements may be made.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. All positions are subject to budgetary approval.

Application Deadline:

We accept applications on a rolling basis to accommodate the availability of our volunteers.

This volunteer and mentorship opportunity not only allows you to contribute to vital national security efforts but also offers a platform to influence and shape the future leaders of critical infrastructure protection. Join us in our commitment to safeguarding Canada’s critical infrastructure.

Join Us

This is more than a job opportunity; it’s a chance to contribute to a safer, more resilient Canada. By joining our team, you’ll be at the heart of a national endeavor to protect and secure our critical infrastructure against the threats of tomorrow. Your work will empower informed decision-making, drive innovation, and shape the future of how we assess and think about the most pressing threats and hazards.