cuCollab is deprecated: New cuCollab sites are no longer being created Existing cuCollab sites will remain accessible as long the server remains operational, but no new memberships should be expected to be added.
Carleton committees and working groups are encouraged to consider the use of Microsoft Teams, which provides a superset of cuCollab capabilities for document sharing, collaboration, and online meetings. The Service Desk can provide consulting on the use of MS Teams, as well as assistance in migrating files from cuCollab to Teams.
cuCollab uses a concept of Roles, providing users with different capabilities and giving the Project Leader the ability to control what users can and cannot do within their project area(s). cuCollab roles include:
Summary of Roles
Project Leader
Each group or committee sharing setup in the cuCollab service is run by a Project Leader. As the administrator/owner of a sharing project area, Project Leaders initiate cuCollab projects. There can only be one leader per project and he or she is the only person who can add, remove and manage people on a project. Project Leaders play an important role in supporting the group and managing documents.
They are responsible for:
- adding/removing group members and assigning them their system roles;
- acting as the first line of support for members in their projects; and
- archiving and/or deleting projects.
If you are looking to initiate a cuCollab setup and run a group as a Project Leader, you must first read the Project Leader help documentation.
Collab Reader
A Collab Reader is someone who can only view Files and Discussions and comment on both (unless comments have been locked by the user who uploaded the file or started the discussion).
Collab Readers CANNOT: publish files or discussions, manage categories, initiate or invite people to a project area. If you require the ability to upload files or start discussions in a project, contact the Project Leader and ask that they change your role to a Collab Author.
Collab Author
A Collab Author is someone who can publish and manage their own Files and Discussions. This includes editing and commenting. They can also comment on any discussion and upload new versions of other people’s files.
Collab Authors CANNOT: manage or delete other people’s files or discussions, create or manage Categories, or initiate or invite people to a project area.
Collab Manager
A Collab Manager has the same capabilities as a Collab Author, except he or she can also create and manage Categories and anybody’s Files or Discussions. This includes creating new versions of others’ Text Documents or making minor edits to the same version.
A Manager is someone who can publish and manage their own Files and Discussions as well as manage anyone else’s files. This includes: archiving and deleting files, locking comments, editing the title and more.
They can also comment on discussions and upload new versions of other people’s files. Collab Managers can manage or delete other people’s files or discussions, create or manage Categories, or initiate or invite people to a project area.
Collab Managers are often other committee admins or users who help the Project Leader keep the environment organized.
By default, Project Leaders are subscribed to their projects and are notified via email of activities within the project.
To be a Project Leader, you must have requested for the project to be created. To request a new project area, fill out the Project Request form.
Capability vs. Role Table
| Capability | Project Leader | Collab Manager | Collab Author | Collab Reader |
| Manage People – Add/Remove | Y | |||
| Create/Manage Categories | Y | Y | ||
| Manage others’ Files/Discussions | Y | Y | ||
| View & Comment on any File/Discussion | Y | Y | Y | Y |
| Publish Files/Discussions | Y | Y | Y | |
| Manage own Files/Discussions | Y | Y | Y | |
| View and download Files | Y | Y | Y | Y |