M365 – Microsoft Teams
Relying on email to share project files and communications? Tired of searching your inbox for the latest project-related update? Never sure if you have the current version of a project file? Looking to do remote meetings via Web Conferencing?
For Web Conferencing, Online Meetings and Screen Sharing
View our page for online meetings & video conferencing
For document storage and Collaboration
Request a Microsoft Teams site, and consolidate your project’s files, conversations, updates, and tasks in a single location. Use the web interface, or install the free Teams app on your desktop, laptop, tablet and phone. Collaborate with anyone—staff, faculty, students, or external partners.
WHY USE MICROSOFT TEAMS?
If you’ve used Dropbox, Google Docs or Slack, you’ll find Microsoft Teams similar, while offering some unique advantages:
• Integrated with your Carleton email address and calendar
• Use your existing Carleton password — avoid yet another password
• Local support: ITS Service Desk
• Add anyone as a Teams member: staff, faculty, students, external-to-Carleton
WHEN NOT TO USE TEAMS?
Content to publish? If your goal is to publish content, then rather than using a Teams site, a website is simpler for your audience. And you can still engage your audience on your website, by using website forms. Carleton’s Web Services can assist you in setting up a website on which to publish your content, whether your target audience is restricted to a specific unit, to only staff/faculty, to only the Carleton community, or accessibe to anyone:
• password-protected aka Intranet websites: i.Carleton.ca
• publicly-accessible aka Internet websites: Carleton.ca/webservices/carleton-cms
ONEDRIVE vs TEAMS?
OneDrive vs Teams: Use OneDrive to sync your business documents to the Office 365 cloud, making them accessible from all your devices, and safeguarding them should your computer be damaged or stolen. Unlike the older W-drive technology, OneDrive is easily accessible from a wide variety of computers and mobile devices, and from off-campus without the need for a VPN connection.
While you can also use OneDrive to specify specific folders to be shared with specific people, Teams is an easier, clearer way to manage files shared amongst multiple project members, and adds the ability to also share project-related conversations, project-related tasks, and more.
Read the Overview of Teams or …
|NOTE: To use Microsoft Teams (as well as any other OFFICE 365 “extras” like OneDrive), you and your Teams members MUST HAVE ENABLED your Office 365 licenses:|