M365 home page | M365 Extras | Teams | Online Meetings ◀

CU Online Meeting Protocols: suggestions for a successful online meeting

How to hold Online meetings with TEAMS

Back-to-back meetings across campus? Off-campus meeting participants? Can’t find a room to meet? Hold an online meeting using the Teams app.

1. Launch Microsoft Teams app on your PC or Mac Teams-app-icon
2. Select Meetings in left-hand navigation column

Open Teams app and select Meetings

Click to enlarge

3. Click on Schedule Meeting and enter details
4. Optional: In Select a channel to meet in, select your <Teams site name> and the General channel 

Form to Schedule Teams meeting

Click to enlarge

5. Invite people.
– Staff/Faculty: beginning typing name; select
– Students: enter accountname@cmail.carleton.ca
– External-to-Carleton: enter email address

Form to add invitees to Teams meeting

Click to enlarge

Repeat until aIl the invitees are added and then click Schedule

Sample email meeting invitation

Click to enlarge

Invitees automatically receive a standard Outlook calendar invitation, complete with a link to the meeting.

Note: Any Teams apps (desktop, phone, tablet) will also receive a notification.

7. At the meeting start time, open your Outlook calendar and click on the link. Your web browsers will put up a page asking for permission open the Teams app.

Allow this page to open Microsoft Teams app.

Browser request to open Teams app

Click to enlarge

8. Windows 10 users: The 1st time you allow your browser to open the Teams app you will get a warning from Windows 10 firewall, as shown at right.

Allow access.

NOTE: Contact the Service Desk if your computer account does NOT have sufficient privileges to make this change.

Windows 10 firewall warning for 1st launch of Teams

Click to enlarge

9. Click Join now

Tip: You can mute your microphone and use an audio bridge, such as Carleton’s QuickConference. Contact the Service Desk for details.

Join Teams meetings

Click to enlarge

10. Choose what to share: your entire screen or just a specific app (e.g. Teams app)

Choose what to share

Click to enlarge

Was this page helpful?

10 people found this useful