|CU Online Meeting Protocols: suggestions for a successful online meeting|
How to hold Online meetings with TEAMS
Back-to-back meetings across campus? Off-campus meeting participants? Can’t find a room to meet? Hold an online meeting using the Teams app.
|1.||Launch Microsoft Teams app on your PC or Mac|
|2.||Select Meetings in left-hand navigation column
|3.||Click on Schedule Meeting and enter details|
|4.||Optional: In Select a channel to meet in, select your <Teams site name> and the General channel
– Staff/Faculty: beginning typing name; select
– Students: enter email@example.com
– External-to-Carleton: enter email address
|Repeat until aIl the invitees are added and then click Schedule|
|6.||Invitees automatically receive a standard Outlook calendar invitation, complete with a link to the meeting.
Note: Any Teams apps (desktop, phone, tablet) will also receive a notification.
|EVERYONE: MEETING INITIATOR AND INVITEES|
|7.||At the meeting start time, open your Outlook calendar and click on the link. Your web browsers will put up a page asking for permission open the Teams app.
Allow this page to open Microsoft Teams app.
|8.||Windows 10 users: The 1st time you allow your browser to open the Teams app you will get a warning from Windows 10 firewall, as shown at right.
NOTE: Contact the Service Desk if your computer account does NOT have sufficient privileges to make this change.
|9.||Click Join now|
|10.||Choose what to share: your entire screen or just a specific app (e.g. Teams app)|
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