Ontario government has regulations regarding paid/unpaid work placements in the post-secondary sector. As a result, if you are a departmental coordinator/administrator who has been assigned to assist students when they participate in paid/unpaid work placements, there are a number of things that you need to do.
Step 1: Departmental coordinator/administrators collect the two forms (i.e. Employer Declaration form and the Student Declaration form) from students. These forms must be signed by the placement employer and student.
Step 2: Using a class list, departmental coordinator/administrator s validate that the correct forms have been received by each student enrolled in each course with an unpaid work placement.
Step 3: Departmental coordinator/administrators complete one Data Collection Form per course and send to Robin Karuna, Benefits Administrator in Human Resources, at 507 Robertson Hall or robin.karuna@carleton.ca no later than Dec. 30 (fall term), April 30 (winter term), and Aug. 30 (summer term).
Step 4: Once your Data Collection Form has been completed, Departmental coordinator/administrators should immediately send all Student forms (for undergraduate and graduate students) to the Registrar’s Office, 300 Tory Building for filing in the student file. Please note that only the original hard copy or a scanned copy of the original forms will be accepted. Submit electronic copies to registrar@carleton.ca. Contact registrar@carleton.ca with questions regarding this process.
For more information, please visit the Paid/Unpaid Work Placements webpage.