Event Risk Management
Planning an Event on campus? You are required to complete an Event Risk Management form.
The form has to be submitted a minimum of 14 days in advance of the event
The reason this form is required is to ensure that the event has proper insurance coverage.
If planning an event with VIP guests, alcohol service, public attendance, elevated risk considerations, or more than 100 expected attendees, be sure to coordinate with Campus Safety Services (CSS) to ensure appropriate safety, security, and emergency preparedness.
Event organizers should contact CSS before an event becomes public knowledge, as some risk mitigation measures may need to be established in advance.
Whenever possible, provide notification to CSS at least four to six weeks in advance. Event organizers may be asked to provide details including the event name, date, time, location, expected attendance, VIP information, itinerary, media involvement, transportation requirements, and key contacts.
VIPs may include government officials, university senior leadership, public figures, donors, dignitaries, visiting delegations, or individuals requiring enhanced security or privacy considerations.
CSS may conduct a risk assessment based on factors such as the VIP profile, event size and nature, public accessibility, potential protest activity, media attention, and existing security concerns.
Depending on the assessed risk level, additional measures such as controlled access points, guest verification, identification credentials, restricted access areas, or security/Special Constable coverage may be required.
Questions? Contact CampusSafetyServices@carleton.ca.
If you require security or a Special Constable for your event, please email the Community Safety Manager, Alicia Poole.