Web versions of Carleton University policies are provided for your information and convenience. If there is a discrepancy between the web version and the official policy held by the originating/responsible department, the official policy will prevail. The policies listed here are policies of general application to the University. For internal policies applicable to specific departments, please consult those departments. Questions can be directed to the University Secretary.

Updates

Policies Listings

All policies are still in effect, unless superseded by a new version.

Note: For further information and other sets of policies please refer to Human Resources Policies , Human Rights Policies and Procedures. and Privacy Policies and Procedures.

Legend: VPARC = Vice Presidents’ Academic and Research Committee, SMC = Senior Management Committee

Policy Approved Revision Date Functional
Classification
Approving Authority Responsibility
100% – 0% Cross Appointment Policy October 2018 October 2023 Academic & Students VPARC Provost & VP Academic
Academic Accommodation Appeal Process for Students with Disabilities May 2006 May 2016 Academic & Students Senate VP Students and Enrolment
Academic Governance June 2018 Governance Senate Senate
Academic Integrity Policy October 2016 June 2020 Academic & Students Senate VP Students and Enrolment
Academic Misconduct, Allegations of September 2018 September 2023 Academic & Students VPARC VP Research and International
Academic Staff Hiring Policy and Procedures July 2014 September 2018 Academic & Students, Human Resources Academic and Research Committee Provost & VP Academic
Acceptable Use Policy for Information Technology (IT) April 2018 April 2023 Administration SMC ITS
Access to Information and Privacy September 2019 September 2024 Administration, Information Management SMC Privacy
Accessibility for Persons with Disabilities April 2019 April 2024 Equity SMC Equity Services
Accommodation for Student Activities Academic & Students Senate Senate
Accommodation of Days of Action March 2010 Academic & Students Senate Senate
Accreditation of Student Organizations June 2017 June 2020 Academic & Students, Administration SMC VP Students and Enrolment
Acquisition of Wireless Cellular Services Policy April 2018 April 2023 Administration SMC ITS
Administration (Development and Revision) of University Policies November 2018 November 2023 Administration SMC University Secretariat
Administrative Leave Entitlement for Academic Management Group March 2015 March 2020 Administration VPARC Provost & VP Academic
Adoption of Technology Enhanced Learning Resources May 2019 May 2024 Academic & Students VPARC Teaching and Learning
Advancement Data Policy August 2015 August 2020 Administration, Communications/External Relations, Information Management SMC Advancement
Advertising Policy May 2015 May 2020 Communications/External Relations SMC University Communications
Alcohol and Cannabis Use Policy October 2018 October 2020 Academic & Students, Administration, Buildings and Properties, Human Resources, Safety and Security SMC VP Students and Enrolment
Alteration, Repair and Maintenance of Campus Buildings and Grounds April 2016 April 2021 Buildings and Properties SMC FMP
Anti-Spam Compliance September 2019 September 2024 Administration, Information Management SMC Privacy
Appointments In-Residence March 2017 March 2022 Academic & Students VPARC Provost & VP Academic
Approval and Delegation of Authority September 2015 September 2020 Administration, Financial Management SMC VP Finance and Administration
Asbestos Management Policy January 2017 January 2022 Buildings and Properties SMC FMP
Bank Accounts, University February 2019 February 2024 Administration, Financial Management SMC Financial Services
Bicycle, Rollerblade, Scooter and Skateboard Policy September 2016 September 2021 Safety and Security SMC Campus Safety
Booking Space on Campus August 2009 August 2014 Administration, Buildings and Properties SMC University Services
Building Authorities April 2017 April 2022 Buildings and Properties, Safety and Security SMC FMP
Campus Emergency Phone August 2017 August 2022 Safety and Security SMC Campus Safety
Campus Parking and Traffic March 2015 November 2019 Buildings and Properties, Safety and Security SMC Campus Safety
Capital Debt January 2019 January 2024 Administration, Financial Management Board VP Finance and Administration
Capital Planning Policy/Process February 2019 February 2024 Administration, Buildings and Properties, Financial Management SMC FMP
Card Access to Buildings and Labs August 2017 August 2022 Buildings and Properties, Safety and Security SMC Campus Safety
Carleton University Research Centres February 2013 February 2018 Academic & Students, Research SMC VP Research and International
Cash/Cash Equivalent Handling October 2019 October 2024 Administration, Financial Management SMC Financial Services
Chancellor’s Professors at Carleton University January 2018 January 2023 Academic & Students VPARC Provost & VP Academic
Change of Name March 2015 October 2019 Academic & Students, Administration, Human Resources SMC VP Students and Enrolment
Chemical Pesticide Use August 2015 August 2020 Buildings and Properties SMC FMP
Closing due to Indoor Temperature Extremes October 2018 October 2023 Administration, Buildings and Properties SMC FMP
Cloud Computing Security May 2019 May 2020 Information Management SMC ITS
Co-operative Education Option November 2013 November 2018 Academic & Students Senate VP Students and Enrolment
Code of Conduct for Apparel Supplies & Trademark Licensees September 2019 September 2024 Communications/External Relations, Financial Management SMC University Services
Commemorative Naming February 2016 February 2021 Buildings and Properties, Communications/External Relations Board Advancement
Commercial Activities November 2015 November 2020 Communications/External Relations, Financial Management SMC University Services
Conflict of Interest and Commitment February 2016 February 2021 Academic & Students, Human Resources, Research VPARC Provost & VP Academic
Conflict of Interest and Commitment – Deceleration Form Academic & Students, Administration VPARC Provost & VP Academic
Coordinated Timetabling: Principles, Rules & Responsibilities June 2018 June 2023 Academic & Students VPARC VP Students and Enrolment
Corporate Records and Archives May 2019 May 2024 Administration, Information Management SMC Corporate Archives
Corporate Sponsorship May 2019 May 2024 Communications/External Relations SMC Advancement
Cotutelle Policy and Agreement Form June 2017 June 2022 Academic & Students Senate FGPA
Data and Information Classification and Protection January 2019 January 2020 Information Management SMC ITS
Desktop and Laptop Computer Equipment June 2018 June 2023 Administration, Information Management SMC ITS
Domestic Animals on Campus January 2019 January 2024 Buildings and Properties, Equity, Human Resources SMC FMP
Domestic Animals on Campus – Guidelines Administration, Buildings and Properties, Equity, Human Resources SMC FMP
Dual Master’s Degree June 2017 June 2022 Academic & Students Senate FGPA
eCard Policy and Procedures July 2016 May 2020 Administration, Financial Management SMC University Services
Elections & Referendum, Policy for Hosting Student February 2012 Academic & Students Senate Senate
Email Use October 2018 October 2023 Administration, Information Management SMC ITS
Emergency Management and Continuity of Operations Program February 2018 February 2023 Safety and Security SMC Campus Safety
Emergency Notification System March 2015 November 2019 Safety and Security SMC Campus Safety
Emeritus December 2016 November 2021 Communications/External Relations, Governance Board University Secretariat
Environmental Health and Safety October 2019 October 2020 Human Resources, Safety and Security SMC FMP
Equipment Inventory May 2015 May 2020 Administration SMC University Services
Evacuation Drills October 2018 October 2023 Buildings and Properties, Safety and Security SMC FMP
Event Management Standards January 2005 January 2010 Communications/External Relations SMC University Communications
Fair Dealing November 2017 November 2022 Academic & Students, Administration, Research VPARC Library
Filming November 2017 November 2022 Communications/External Relations SMC VP Finance and Administration
Financial Fraud Prevention and Reporting January 2017 January 2022 Financial Management SMC Financial Services
Flag Protocol November 2013 November 2018 Buildings and Properties SMC President
Food Services September 2019 September 2024 Administration SMC University Services
Freedom of Speech November 2018 Academic & Students, Governance Senate Provost & VP Academic
Fundraising Reporting May 2016 May 2021 Communications/External Relations, Financial Management SMC Advancement
Galleria Space Booking August 2015 August 2020 Administration, Buildings and Properties SMC University Services
Gambling on Campus June 2018 June 2023 Academic & Students, Administration, Buildings and Properties, Human Resources SMC VP Students and Enrolment
Gift Acceptance September 2018 September 2023 Administration, Communications/External Relations, Financial Management SMC Advancement
Gifts in Kind March 2017 March 2022 Administration, Communications/External Relations, Financial Management SMC Advancement
Golf Carts in Tunnels January 2017 January 2022 Buildings and Properties SMC FMP
Guaranteed Housing Loan February 2019 February 2024 Administration SMC Financial Services
Hazard Reporting September 2019 September 2024 Buildings and Properties, Human Resources, Safety and Security SMC FMP
Healthy Workplace August 2015 August 2020 Administration, Human Resources SMC President
Honorary and Affiliated Ranks June 2018 June 2023 Academic & Students VPARC Provost & VP Academic
Hospitality and Working Meal Expenses January 2019 January 2024 Administration SMC Financial Services
Indirect Costs of Research October 2018 October 2023 Financial Management, Research SMC VP Research and International
Information Security February 2019 February 2020 Information Management, Safety and Security SMC ITS
Information Security Incident Response May 2019 May 2020 Information Management, Safety and Security SMC ITS
Information Technology (IT) Security November 2018 November 2019 Information Management, Safety and Security SMC ITS
Internal Charges for Goods & Services June 2019 June 2020 Administration, Financial Management SMC Financial Services
Internal Charges for Goods & Services – FMP Charges June 2019 June 2020 Administration, Financial Management SMC Financial Services
Internal Charges for Goods & Services – Safety Charges June 2019 June 2020 Administration, Financial Management SMC Financial Services
Internal Fundraising December 2017 December 2022 Administration, Financial Management SMC Advancement
Late Academic Program and Course Modifications April 2016 April 2021 Academic & Students, Administration Senate Provost & VP Academic
Legal Advice and Charges October 2016 October 2020 Administration, Human Resources SMC VP Finance and Administration
Medals Policy, Senate February 2018 Academic & Students Senate Senate
Mobile Technology Security November 2014 November 2019 Administration, Information Management SMC ITS
News and Information Publications, Distribution of September 2019 September 2024 Communications/External Relations SMC University Services
Nomination Protocol for Senate and its Committees January 2009 Governance Senate Senate
Open Access February 2017 February 2022 Academic & Students, Research VPARC Library
Password Policy for Information Systems September 2019 September 2020 Administration, Safety and Security SMC ITS
Payments to Individuals and Business Entities April 2017 September 2022 Administration, Financial Management SMC Financial Services
Personal Health Information Processing (PHIP) September 2019 September 2024 Administration, Information Management SMC Privacy
Petty Cash Fund February 2019 February 2024 Administration, Financial Management SMC Financial Services
Philanthropic Naming March 2016 March 2021 Buildings and Properties, Communications/External Relations Board Advancement
Posthumous Academic Recognition January 2017 Academic & Students Senate Senate
Posting September 2018 September 2020 Communications/External Relations SMC University Communications
Procurement September 2019 September 2024 Administration SMC University Services
Procurement Card May 2015 May 2020 Administration, Financial Management SMC University Services
Project Hero September 2014 September 2019 Academic & Students SMC VP Students and Enrolment
Public Art September 2015 September 2020 Administration, Buildings and Properties SMC VP Finance and Administration
Remembrance Day November 2010 Administration Senate Senate
Remote Network Access May 2019 May 2020 Administration, Information Management SMC ITS
Rescission of Degrees October 2009 Academic & Students Senate Senate
Research and External Support Fund Creation and Amendments May 2015 April 2020 Financial Management, Research SMC VP Research and International
Reservist Leave September 2019 September 2024 Administration, Human Resources SMC VP Finance and Administration
Responsible Conduct of Research March 2019 March 2024 Research VPARC VP Research and International
Retention and Removal of Course Related Data in LMS February 2018 February 2023 Academic & Students, Administration VPARC Teaching and Learning
Risk Management November 2013 November 2018 Administration, Safety and Security SMC President
Roof and Service Area Access February 2019 February 2024 Buildings and Properties SMC FMP
Safety Information Notices February 2018 February 2023 Communications/External Relations, Equity, Safety and Security SMC Campus Safety
Senior Administrator Emeritus January 2017 January 2022 Administration SMC President
Sexual Violence April 2019 April 2022 Equity, Human Resources Board VP Students and Enrolment
Signature Stamp February 2019 February 2024 Administration SMC VP Finance and Administration
Signing Authorities November 2018 November 2023 Administration, Financial Management Board VP Finance and Administration
Smoking on Campus October 2018 October 2020 Administration, Buildings and Properties, Safety and Security SMC FMP
Student Accounts with a Debit Balance January 2016 January 2021 Academic & Students, Financial Management SMC Financial Services
Student and Visitor Ban from Campus June 2014 June 2019 Academic & Students, Administration, Safety and Security SMC VP Students and Enrolment
Student Communication March 2015 March 2020 Academic & Students, Administration, Communications/External Relations SMC VP Students and Enrolment
Student Rights and Responsibilities October 2018 October 2019 Academic & Students, Administration, Equity SMC VP Students and Enrolment
Survey April 2017 April 2022 Administration, Research VPARC OIRP
Telecommunications Cabling and Wiring February 2019 February 2024 Administration, Buildings and Properties SMC ITS
Today at Carleton May 2015 May 2020 Communications/External Relations SMC University Communications
Travel and Related Expenses January 2019 January 2024 Administration SMC Financial Services
Tuition Refunds upon a Student’s Death March 2019 March 2024 Academic & Students SMC VP Students and Enrolment
University Operating and Capital Reserves April 2018 April 2023 Administration, Financial Management SMC Financial Services
Video Recording and Surveillance August 2017 August 2022 Safety and Security SMC Campus Safety
Visiting Appointments at Carleton October 2015 October 2020 Academic & Students, Communications/External Relations VPARC Provost & VP Academic
Visual Identity May 2015 May 2020 Communications/External Relations SMC University Communications
Vulnerable Sector Screening October 2013 October 2018 Administration, Human Resources SMC CUAG
Weapons January 2017 January 2021 Safety and Security SMC Campus Safety
Web Calendar Submission February 2016 February 2021 Administration, Communications/External Relations SMC University Communications
Web Content June 2018 June 2023 Administration, Communications/External Relations SMC ITS
Workplace Harassment Prevention October 2019 October 2020 Equity, Human Resources SMC FMP
Workplace Violence Prevention October 2019 October 2020 Equity, Human Resources, Safety and Security SMC FMP