Web versions of Carleton University policies are provided for your information and convenience. If there is a discrepancy between the web version and the official policy held by the originating/responsible department, the official policy will prevail. The policies listed here are policies of general application to the University. For internal policies applicable to specific departments, please consult those departments. Questions can be directed to the University Secretary.
Updates
Policies Listings
All policies are still in effect, unless superseded by a new version.
Note: For further information and other sets of policies please refer to Human Resources Policies , Human Rights Policies and Procedures. and Privacy Policies and Procedures.
Legend: VPARC = Vice Presidents’ Academic and Research Committee, SMC = Senior Management Committee
| Policy | Approved | Revision Date | Functional Classification |
Approving Authority | Responsibility |
|---|---|---|---|---|---|
| 100% – 0% Cross Appointment Policy | October 2018 | October 2023 | Academic & Students | VPARC | Provost & VP Academic |
| Academic Accommodation Appeal Process for Students with Disabilities | May 2006 | May 2016 | Academic & Students | Senate | VP Students and Enrolment |
| Academic Governance | June 2018 | Governance | Senate | Senate | |
| Academic Integrity Policy | October 2016 | June 2020 | Academic & Students | Senate | VP Students and Enrolment |
| Academic Misconduct, Allegations of | September 2018 | September 2023 | Academic & Students | VPARC | VP Research and International |
| Academic Staff Hiring Policy and Procedures | July 2014 | September 2018 | Academic & Students, Human Resources | Academic and Research Committee | Provost & VP Academic |
| Acceptable Use Policy for Information Technology (IT) | April 2018 | April 2023 | Administration | SMC | ITS |
| Access to Information and Privacy | September 2019 | September 2024 | Administration, Information Management | SMC | Privacy |
| Accessibility for Persons with Disabilities | April 2019 | April 2024 | Equity | SMC | Equity Services |
| Accommodation for Student Activities | Academic & Students | Senate | Senate | ||
| Accommodation of Days of Action | March 2010 | Academic & Students | Senate | Senate | |
| Accreditation of Student Organizations | June 2017 | June 2020 | Academic & Students, Administration | SMC | VP Students and Enrolment |
| Acquisition of Wireless Cellular Services Policy | April 2018 | April 2023 | Administration | SMC | ITS |
| Administration (Development and Revision) of University Policies | November 2018 | November 2023 | Administration | SMC | University Secretariat |
| Administrative Leave Entitlement for Academic Management Group | March 2015 | March 2020 | Administration | VPARC | Provost & VP Academic |
| Adoption of Technology Enhanced Learning Resources | May 2019 | May 2024 | Academic & Students | VPARC | Teaching and Learning |
| Advancement Data Policy | August 2015 | August 2020 | Administration, Communications/External Relations, Information Management | SMC | Advancement |
| Advertising Policy | May 2015 | May 2020 | Communications/External Relations | SMC | University Communications |
| Alcohol and Cannabis Use Policy | October 2018 | October 2020 | Academic & Students, Administration, Buildings and Properties, Human Resources, Safety and Security | SMC | VP Students and Enrolment |
| Alteration, Repair and Maintenance of Campus Buildings and Grounds | April 2016 | April 2021 | Buildings and Properties | SMC | FMP |
| Anti-Spam Compliance | September 2019 | September 2024 | Administration, Information Management | SMC | Privacy |
| Appointments In-Residence | March 2017 | March 2022 | Academic & Students | VPARC | Provost & VP Academic |
| Approval and Delegation of Authority | September 2015 | September 2020 | Administration, Financial Management | SMC | VP Finance and Administration |
| Asbestos Management Policy | January 2017 | January 2022 | Buildings and Properties | SMC | FMP |
| Bank Accounts, University | February 2019 | February 2024 | Administration, Financial Management | SMC | Financial Services |
| Bicycle, Rollerblade, Scooter and Skateboard Policy | September 2016 | September 2021 | Safety and Security | SMC | Campus Safety |
| Booking Space on Campus | August 2009 | August 2014 | Administration, Buildings and Properties | SMC | University Services |
| Building Authorities | April 2017 | April 2022 | Buildings and Properties, Safety and Security | SMC | FMP |
| Campus Emergency Phone | August 2017 | August 2022 | Safety and Security | SMC | Campus Safety |
| Campus Parking and Traffic | March 2015 | November 2019 | Buildings and Properties, Safety and Security | SMC | Campus Safety |
| Capital Debt | January 2019 | January 2024 | Administration, Financial Management | Board | VP Finance and Administration |
| Capital Planning Policy/Process | February 2019 | February 2024 | Administration, Buildings and Properties, Financial Management | SMC | FMP |
| Card Access to Buildings and Labs | August 2017 | August 2022 | Buildings and Properties, Safety and Security | SMC | Campus Safety |
| Carleton University Research Centres | February 2013 | February 2018 | Academic & Students, Research | SMC | VP Research and International |
| Cash/Cash Equivalent Handling | October 2019 | October 2024 | Administration, Financial Management | SMC | Financial Services |
| Chancellor’s Professors at Carleton University | January 2018 | January 2023 | Academic & Students | VPARC | Provost & VP Academic |
| Change of Name | March 2015 | October 2019 | Academic & Students, Administration, Human Resources | SMC | VP Students and Enrolment |
| Chemical Pesticide Use | August 2015 | August 2020 | Buildings and Properties | SMC | FMP |
| Closing due to Indoor Temperature Extremes | October 2018 | October 2023 | Administration, Buildings and Properties | SMC | FMP |
| Cloud Computing Security | May 2019 | May 2020 | Information Management | SMC | ITS |
| Co-operative Education Option | November 2013 | November 2018 | Academic & Students | Senate | VP Students and Enrolment |
| Code of Conduct for Apparel Supplies & Trademark Licensees | September 2019 | September 2024 | Communications/External Relations, Financial Management | SMC | University Services |
| Commemorative Naming | February 2016 | February 2021 | Buildings and Properties, Communications/External Relations | Board | Advancement |
| Commercial Activities | November 2015 | November 2020 | Communications/External Relations, Financial Management | SMC | University Services |
| Conflict of Interest and Commitment | February 2016 | February 2021 | Academic & Students, Human Resources, Research | VPARC | Provost & VP Academic |
| Conflict of Interest and Commitment – Deceleration Form | Academic & Students, Administration | VPARC | Provost & VP Academic | ||
| Coordinated Timetabling: Principles, Rules & Responsibilities | June 2018 | June 2023 | Academic & Students | VPARC | VP Students and Enrolment |
| Corporate Records and Archives | May 2019 | May 2024 | Administration, Information Management | SMC | Corporate Archives |
| Corporate Sponsorship | May 2019 | May 2024 | Communications/External Relations | SMC | Advancement |
| Cotutelle Policy and Agreement Form | June 2017 | June 2022 | Academic & Students | Senate | FGPA |
| Data and Information Classification and Protection | January 2019 | January 2020 | Information Management | SMC | ITS |
| Desktop and Laptop Computer Equipment | June 2018 | June 2023 | Administration, Information Management | SMC | ITS |
| Domestic Animals on Campus | January 2019 | January 2024 | Buildings and Properties, Equity, Human Resources | SMC | FMP |
| Domestic Animals on Campus – Guidelines | Administration, Buildings and Properties, Equity, Human Resources | SMC | FMP | ||
| Dual Master’s Degree | June 2017 | June 2022 | Academic & Students | Senate | FGPA |
| eCard Policy and Procedures | July 2016 | May 2020 | Administration, Financial Management | SMC | University Services |
| Elections & Referendum, Policy for Hosting Student | February 2012 | Academic & Students | Senate | Senate | |
| Email Use | October 2018 | October 2023 | Administration, Information Management | SMC | ITS |
| Emergency Management and Continuity of Operations Program | February 2018 | February 2023 | Safety and Security | SMC | Campus Safety |
| Emergency Notification System | March 2015 | November 2019 | Safety and Security | SMC | Campus Safety |
| Emeritus | December 2016 | November 2021 | Communications/External Relations, Governance | Board | University Secretariat |
| Environmental Health and Safety | October 2019 | October 2020 | Human Resources, Safety and Security | SMC | FMP |
| Equipment Inventory | May 2015 | May 2020 | Administration | SMC | University Services |
| Evacuation Drills | October 2018 | October 2023 | Buildings and Properties, Safety and Security | SMC | FMP |
| Event Management Standards | January 2005 | January 2010 | Communications/External Relations | SMC | University Communications |
| Fair Dealing | November 2017 | November 2022 | Academic & Students, Administration, Research | VPARC | Library |
| Filming | November 2017 | November 2022 | Communications/External Relations | SMC | VP Finance and Administration |
| Financial Fraud Prevention and Reporting | January 2017 | January 2022 | Financial Management | SMC | Financial Services |
| Flag Protocol | November 2013 | November 2018 | Buildings and Properties | SMC | President |
| Food Services | September 2019 | September 2024 | Administration | SMC | University Services |
| Freedom of Speech | November 2018 | Academic & Students, Governance | Senate | Provost & VP Academic | |
| Fundraising Reporting | May 2016 | May 2021 | Communications/External Relations, Financial Management | SMC | Advancement |
| Galleria Space Booking | August 2015 | August 2020 | Administration, Buildings and Properties | SMC | University Services |
| Gambling on Campus | June 2018 | June 2023 | Academic & Students, Administration, Buildings and Properties, Human Resources | SMC | VP Students and Enrolment |
| Gift Acceptance | September 2018 | September 2023 | Administration, Communications/External Relations, Financial Management | SMC | Advancement |
| Gifts in Kind | March 2017 | March 2022 | Administration, Communications/External Relations, Financial Management | SMC | Advancement |
| Golf Carts in Tunnels | January 2017 | January 2022 | Buildings and Properties | SMC | FMP |
| Guaranteed Housing Loan | February 2019 | February 2024 | Administration | SMC | Financial Services |
| Hazard Reporting | September 2019 | September 2024 | Buildings and Properties, Human Resources, Safety and Security | SMC | FMP |
| Healthy Workplace | August 2015 | August 2020 | Administration, Human Resources | SMC | President |
| Honorary and Affiliated Ranks | June 2018 | June 2023 | Academic & Students | VPARC | Provost & VP Academic |
| Hospitality and Working Meal Expenses | January 2019 | January 2024 | Administration | SMC | Financial Services |
| Indirect Costs of Research | October 2018 | October 2023 | Financial Management, Research | SMC | VP Research and International |
| Information Security | February 2019 | February 2020 | Information Management, Safety and Security | SMC | ITS |
| Information Security Incident Response | May 2019 | May 2020 | Information Management, Safety and Security | SMC | ITS |
| Information Technology (IT) Security | November 2018 | November 2019 | Information Management, Safety and Security | SMC | ITS |
| Internal Charges for Goods & Services | June 2019 | June 2020 | Administration, Financial Management | SMC | Financial Services |
| Internal Charges for Goods & Services – FMP Charges | June 2019 | June 2020 | Administration, Financial Management | SMC | Financial Services |
| Internal Charges for Goods & Services – Safety Charges | June 2019 | June 2020 | Administration, Financial Management | SMC | Financial Services |
| Internal Fundraising | December 2017 | December 2022 | Administration, Financial Management | SMC | Advancement |
| Late Academic Program and Course Modifications | April 2016 | April 2021 | Academic & Students, Administration | Senate | Provost & VP Academic |
| Legal Advice and Charges | October 2016 | October 2020 | Administration, Human Resources | SMC | VP Finance and Administration |
| Medals Policy, Senate | February 2018 | Academic & Students | Senate | Senate | |
| Mobile Technology Security | November 2014 | November 2019 | Administration, Information Management | SMC | ITS |
| News and Information Publications, Distribution of | September 2019 | September 2024 | Communications/External Relations | SMC | University Services |
| Nomination Protocol for Senate and its Committees | January 2009 | Governance | Senate | Senate | |
| Open Access | February 2017 | February 2022 | Academic & Students, Research | VPARC | Library |
| Password Policy for Information Systems | September 2019 | September 2020 | Administration, Safety and Security | SMC | ITS |
| Payments to Individuals and Business Entities | April 2017 | September 2022 | Administration, Financial Management | SMC | Financial Services |
| Personal Health Information Processing (PHIP) | September 2019 | September 2024 | Administration, Information Management | SMC | Privacy |
| Petty Cash Fund | February 2019 | February 2024 | Administration, Financial Management | SMC | Financial Services |
| Philanthropic Naming | March 2016 | March 2021 | Buildings and Properties, Communications/External Relations | Board | Advancement |
| Posthumous Academic Recognition | January 2017 | Academic & Students | Senate | Senate | |
| Posting | September 2018 | September 2020 | Communications/External Relations | SMC | University Communications |
| Procurement | September 2019 | September 2024 | Administration | SMC | University Services |
| Procurement Card | May 2015 | May 2020 | Administration, Financial Management | SMC | University Services |
| Project Hero | September 2014 | September 2019 | Academic & Students | SMC | VP Students and Enrolment |
| Public Art | September 2015 | September 2020 | Administration, Buildings and Properties | SMC | VP Finance and Administration |
| Remembrance Day | November 2010 | Administration | Senate | Senate | |
| Remote Network Access | May 2019 | May 2020 | Administration, Information Management | SMC | ITS |
| Rescission of Degrees | October 2009 | Academic & Students | Senate | Senate | |
| Research and External Support Fund Creation and Amendments | May 2015 | April 2020 | Financial Management, Research | SMC | VP Research and International |
| Reservist Leave | September 2019 | September 2024 | Administration, Human Resources | SMC | VP Finance and Administration |
| Responsible Conduct of Research | March 2019 | March 2024 | Research | VPARC | VP Research and International |
| Retention and Removal of Course Related Data in LMS | February 2018 | February 2023 | Academic & Students, Administration | VPARC | Teaching and Learning |
| Risk Management | November 2013 | November 2018 | Administration, Safety and Security | SMC | President |
| Roof and Service Area Access | February 2019 | February 2024 | Buildings and Properties | SMC | FMP |
| Safety Information Notices | February 2018 | February 2023 | Communications/External Relations, Equity, Safety and Security | SMC | Campus Safety |
| Senior Administrator Emeritus | January 2017 | January 2022 | Administration | SMC | President |
| Sexual Violence | April 2019 | April 2022 | Equity, Human Resources | Board | VP Students and Enrolment |
| Signature Stamp | February 2019 | February 2024 | Administration | SMC | VP Finance and Administration |
| Signing Authorities | November 2018 | November 2023 | Administration, Financial Management | Board | VP Finance and Administration |
| Smoking on Campus | October 2018 | October 2020 | Administration, Buildings and Properties, Safety and Security | SMC | FMP |
| Student Accounts with a Debit Balance | January 2016 | January 2021 | Academic & Students, Financial Management | SMC | Financial Services |
| Student and Visitor Ban from Campus | June 2014 | June 2019 | Academic & Students, Administration, Safety and Security | SMC | VP Students and Enrolment |
| Student Communication | March 2015 | March 2020 | Academic & Students, Administration, Communications/External Relations | SMC | VP Students and Enrolment |
| Student Rights and Responsibilities | October 2018 | October 2019 | Academic & Students, Administration, Equity | SMC | VP Students and Enrolment |
| Survey | April 2017 | April 2022 | Administration, Research | VPARC | OIRP |
| Telecommunications Cabling and Wiring | February 2019 | February 2024 | Administration, Buildings and Properties | SMC | ITS |
| Today at Carleton | May 2015 | May 2020 | Communications/External Relations | SMC | University Communications |
| Travel and Related Expenses | January 2019 | January 2024 | Administration | SMC | Financial Services |
| Tuition Refunds upon a Student’s Death | March 2019 | March 2024 | Academic & Students | SMC | VP Students and Enrolment |
| University Operating and Capital Reserves | April 2018 | April 2023 | Administration, Financial Management | SMC | Financial Services |
| Video Recording and Surveillance | August 2017 | August 2022 | Safety and Security | SMC | Campus Safety |
| Visiting Appointments at Carleton | October 2015 | October 2020 | Academic & Students, Communications/External Relations | VPARC | Provost & VP Academic |
| Visual Identity | May 2015 | May 2020 | Communications/External Relations | SMC | University Communications |
| Vulnerable Sector Screening | October 2013 | October 2018 | Administration, Human Resources | SMC | CUAG |
| Weapons | January 2017 | January 2021 | Safety and Security | SMC | Campus Safety |
| Web Calendar Submission | February 2016 | February 2021 | Administration, Communications/External Relations | SMC | University Communications |
| Web Content | June 2018 | June 2023 | Administration, Communications/External Relations | SMC | ITS |
| Workplace Harassment Prevention | October 2019 | October 2020 | Equity, Human Resources | SMC | FMP |
| Workplace Violence Prevention | October 2019 | October 2020 | Equity, Human Resources, Safety and Security | SMC | FMP |