Introduction The Web versions of the policies are provided for your information and convenience. If there is a discrepancy between the Web version and the official policy held by the originating/responsible department, the official policy will prevail. The policies listed here are policies of general application to the University. For internal policies applicable to specific departments, please consult those departments.

All policies are still in effect, unless superseded by a new version. 

Note: For further information and other sets of Policies please refer to FIPPA , Human Resources Policies and Human Rights Policies and Procedures.

Note: For additional policies, especially related to academic matters, refer to Senate Policies.

Legend: VPARC – Vice-President Academic and Research Committee (Formerly ARC – Academic and Research Committee); Board – Board of Governors; SMC – Senior Management Committee

Policy Approved Authority
100% – 0% Cross-Appointment Policy
Feb. 2013
 VPARC
Allegations of Academic Misconduct 
Feb. 2013
 VPARC
Academic Integrity Policy
Oct. 2016
 Senate
Academic Staff Hiring Policy and Procedures
July  2014
 VPARC
Acceptable Use Policy for Information Technology (IT)
Apr. 2018
 SMC
Accessibility for Persons with Disabilities
Jan. 2014
 SMC
Accreditation of Student Organizations
Jun. 2017
 SMC
Acquisition of Wireless Cellular Services Policy
Apr. 2018
 SMC
Administration (Development and Revision) of University Policies
Nov. 2013
 SMC
Administrative Leave Entitlement for Academic Management
Mar. 2015
 VPARC
Adoption of Technology Enhanced Learning Resources
Mar. 2017
 VPARC
Advancement Data Policy
Aug. 2015
 SMC
Advertising Policy
May 2015
 SMC
Alcohol and Cannabis Use Policy
Jun. 2018
 SMC
Alteration, Repair and Maintenance of Campus Buildings and Grounds
Apr. 2016
 SMC
Appointments In-Residence Carleton University
Mar. 2017
 VPARC
Approval and Delegation of Authority
Sept. 2015
 SMC
Asbestos Management Policy
Jan. 2017
 SMC
Bank Accounts, University
Mar. 2014
 SMC
Bicycle, Rollerblade, Scooter and Skate Board
Sept. 2016
 SMC
Booking Space on Campus
Aug. 2009
 SMC
Building Authorities Policy
Apr. 2017
 SMC
Campus Emergency Phone Policy
Aug. 2017
 SMC
Campus Parking and Traffic Policy
Mar. 2015
 SMC
Canada Research Professors
Jun. 2013
 VPARC
Capital Debt Policy
Jan. 2014
 BOARD
Card Access to Buildings and Labs Policy
Aug. 2017
 SMC
Carleton University Research Centres
Feb. 2013
 VPARC
Cash/Cash Equivalent Handling
Oct. 2014
 SMC
Chancellor’s Professors at Carleton University
Jan. 2018
 VPARC
Change of Name
Mar. 2015
 SMC
Chemical Pesticide Use
Aug. 2015
 SMC
Closing Due to Indoor Temperature Extremes
Oct. 2013
 SMC
Cloud Computing Security
Jun. 2018
 SMC
Code of Conduct for Apparel Supplies & Trademark Licensees
Jan. 2014
 SMC
Commercial Activities
Nov. 2015
 SMC
Commemorative Naming
Feb. 2016
 BOARD
Conflict of Interest and Commitment
Declaration of Conflict of Interest and Conflict of Commitment Form
Feb. 2016
 VPARC
Coordinated Timetabling: Principles, Rules & Responsibilities
Jun. 2018
 VPARC
Corporate Records and Archives Policy
Jun. 2014
 SMC
Data Retention Policy Feb. 2018
SMC
Data and Information Classification and Protection
Jan. 2018
 SMC
Desktop and Notebook Computer Equipment
Jun. 2011
 SMC
Domestic Animals on Campus
Aug. 2015
 SMC
eCard Policy and Procedures
May  2016
 SMC
Email Use
Apr. 2016
 SMC
Emergency Management and Continuity of Operations Program
Feb. 2018
 SMC
Emergency Notification System
Mar. 2015
 SMC
Emeritus Policy
Dec. 2016
 BOARD
Entertainment and Working Meal Expenses
Aug. 2017
 SMC
Environmental Health & Safety
Oct. 2017
 SMC
Equipment Inventory
May 2015
 SMC
Evacuation Drills
Oct. 2013
 SMC
Events Management Standards
Jan. 2005
 SMC
Fair Dealing Policy
Nov. 2017
 VPARC
Filming Policy
Nov. 2017
 SMC
Financial Fraud Prevention and Reporting
Jan. 2017
 SMC
FIPPA (Freedom of Information and Protection of Privacy)
Apr. 2014
 VPARC
Flag Protocol
Nov. 2013
 SMC
FMP – Procurement and Payment Policy & Procedures
Aug. 2015
 SMC
Food Services
Nov.  2015
 SMC
Fundraising Reporting Policy
May 2016
 SMC
Galleria Space – Booking University Centre Galleria Space
Aug. 2015
 SMC
Gambling on Campus
Jun. 2018
 SMC
Gift Acceptance
Aug. 2015
 SMC
Gifts In Kind
Mar. 2017
 SMC
Golf Carts in Tunnels
Jan. 2017
 SMC
Guaranteed Housing Loan
Mar. 2014
 SMC
Hazard Reporting
Jun. 2014
 SMC
Healthy Workplace
Aug. 2015
 SMC
Honorary and Affiliated Ranks
Jun. 2018
 VPARC
Human Resources Policies (Human Resources Web site)
N/A
 SMC
Human Rights Policy and Procedures (Equity Services Web site)
N/A
 SMC
Indirect Costs of Research
Jun. 2013
 SMC
Information Security Incident Response
Jun. 2018
 SMC
Information Technology (IT) Security
Nov. 2013
 SMC
Internal Charges for Services
June  2018
 SMC
Internal Fundraising
Dec. 2017
 SMC
Legal Advice and Charges Policy
Oct. 2016
 SMC
Mobile Technology Security
Nov. 2014
 SMC
News and Information Publications, Distribution of
Jan. 2014
 SMC
Open Access Policy
Feb. 2017
 VPARC
Password Policy for Information Systems Jan. 2018 SMC
Payments to Individuals and Business Entities
Apr. 2017
 SMC
Personal Health Information Protection (PHIP)
Mar. 2013
 SMC
Personal Information Protection and Electronic Documents Act, Canada, (PIPEDA)
Nov. 2013
 SMC
Petty Cash Fund
Mar. 2014
 SMC
Philanthropic Naming
Mar. 2016
 BOARD
Posting
Oct. 2015
 SMC
Procurement Card
May 2015
 SMC
Project Hero
Sept. 2014
 SMC
Public Art
Sept 2015
 SMC
Purchasing
July 2015
 SMC
Remote Network Access
Jun. 2018
 SMC
Research and External Support Fund Creation and Amendments
May 2015
 SMC
Reservist Leave
Sept 2014
 SMC
Responsible Conduct of Research
Mar. 2014
 VPARC
Risk Management Policy
Nov. 2013
 SMC
Roof and Service Area Access Policy
Feb. 2014
 SMC
Safety Information Notices
Feb. 2018
 SMC
Senior Administrator Emeritus Policy
Jan. 2017
 SMC
Sexual Violence Policy
Dec. 2016
 BOARD
Signature Stamps
Sept 2013
 SMC
Signing Authorities
Jun. 2012
 BOARD
Signing Authorities Procedures
Feb. 2010
 SMC
Smoking on Campus (Tobacco and Cannabis Consumption on Campus)
June 2018
 SMC
Student Accounts with a Debit Balance
Jan. 2016
 SMC
Student Communication Policy
Mar. 2015
 SMC
Students Rights and Responsibilities Policy
Jun. 2018
 SMC
Student and Visitor Ban from Campus Policy
Jun. 2014
 SMC
Survey Policy
Apr. 2017
 VPARC
Today at Carleton
May 2015
 SMC
Travel & Related Expenses Policy
Feb. 2018
 SMC
Tuition Refunds Upon a Student’s Death
Mar. 2014
 SMC
University Operating and Capital Reserves
Apr. 2018
 SMC
Video Recording and Surveillance
Aug. 2017
 SMC
Visual Identity Policy
May 2015
 SMC
Visiting Appointments at Carleton University
Oct.  2015
 VPARC
Vulnerable Sector Screening Policy
Oct. 2013
 SMC
Weapon Policy
Jan. 2017
 SMC
Web Calendar Submission
Feb. 2016
 SMC
Web Content
Jun. 2018
 SMC
Workplace Harassment Prevention
Oct.. 2017
 SMC
Workplace Violence Prevention
Oct. 2017
 SMC

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