Web versions of Carleton University policies are provided for your information and convenience. If there is a discrepancy between the web version and the official policy held by the originating/responsible department, the official policy will prevail. The policies listed here are of general application to the university. For internal policies applicable to specific departments, please consult those departments. Questions can be directed to the University Secretary.
Updates
Policies Listings
All policies are still in effect, unless superseded by a new version.
Legend: VPARC = Vice Presidents’ Academic and Research Committee, SMC = Senior Management Committee
| Policy | Approved | Revision Date | Functional Classification |
Approving Authority | Responsibility |
|---|---|---|---|---|---|
| 100% – 0% Cross Appointment Policy | October 2018 | October 2023 | Academic & Students | VPARC | Provost & VP Academic |
| Academic Accommodation Appeal Process for Students with Disabilities | May 2006 | May 2016 | Academic & Students | Senate | VP Students and Enrolment |
| Academic Accommodations During Labour Disputes | January 2020 | January 2025 | Academic & Students, Students | Senate | Senate |
| Academic Governance | June 2018 | Governance | Senate | Senate | |
| Academic Integrity Policy | June 2021 | June 2028 | Academic & Students | Senate | VP Students and Enrolment |
| Academic Misconduct, Allegations of | September 2018 | September 2023 | Academic & Students | VPARC | VP Research and International |
| Academic Staff Hiring at Carleton University | January 2020 | March 2025 | Academic & Students | VPARC | Provost & VP Academic |
| Acceptable Use Policy for Information Technology (IT) | April 2018 | April 2023 | Administration | SMC | ITS |
| Access to Information and Privacy | September 2019 | September 2024 | Administration, Information Management | SMC | Privacy |
| Accessibility for Persons with Disabilities | April 2019 | April 2024 | Equity | SMC | Equity Services |
| Accommodation for Days of Action | May 2021 | May 2026 | Academic & Students | Senate | Provost & VP Academic |
| Accommodation for Student Activities | Academic & Students | Senate | Senate | ||
| Acquisition of Wireless Cellular Services Policy | September 2020 | September 2025 | Administration | SMC | ITS |
| Administration (Development and Revision) of University Policies | November 2018 | November 2023 | Administration | SMC | University Secretariat |
| Administrative Data Collection Access Usage Policy | March 2022 | March 2025 | Administration, Information Management, Safety and Security | SMC | ITS |
| Administrative Leave Entitlement for Academic Management Group | October 2021 | October 2026 | Administration | VPARC | Provost & VP Academic |
| Adoption of Technology Enhanced Learning Resources | May 2019 | May 2024 | Academic & Students | VPARC | Teaching and Learning |
| Advancement Data Policy | June 2020 | June 2025 | Administration, Communications/External Relations, Information Management | SMC | Advancement |
| Advertising Policy | January 2022 | January 2027 | Communications/External Relations | SMC | University Communications |
| Alcohol and Cannabis Use Policy | December 2021 | December 2024 | Academic & Students, Administration, Buildings and Properties, Human Resources, Safety and Security | SMC | VP Students and Enrolment |
| Alteration, Repair and Maintenance of University Buildings and Outdoor Space | June 2021 | June 2026 | Buildings and Properties | SMC | FMP |
| Anti-Spam Compliance | September 2019 | September 2024 | Administration, Information Management | SMC | Privacy |
| Appointments In-Residence | March 2017 | March 2022 | Academic & Students | VPARC | Provost & VP Academic |
| Approval and Delegation of Authority | September 2020 | September 2025 | Administration, Financial Management | SMC | VP Finance and Administration |
| Asbestos Management Policy | March 2022 | March 2027 | Buildings and Properties, Safety and Security | SMC | Risk Management |
| Bank Accounts, University | February 2019 | February 2024 | Administration, Financial Management | SMC | Financial Services |
| Bicycles, E-Bikes, Rollerblades, Scooter and Skateboard Policy | June 2022 | June 2027 | Safety and Security | SMC | Campus Safety |
| Brand Identity Policy | January 2022 | January 2027 | Communications/External Relations | SMC | University Communications |
| Building Authorities Policy | March 2022 | March 2027 | Buildings and Properties | SMC | Campus Safety |
| Campus Emergency Phone | August 2017 | August 2022 | Safety and Security | SMC | Campus Safety |
| Campus Parking and Traffic | October 2019 | October 2024 | Buildings and Properties, Safety and Security | SMC | Campus Safety |
| Capital Debt Policy | March 2022 | March 2027 | Administration, Financial Management | Board | VP Finance and Administration |
| Capital Planning Policy/Process | February 2019 | February 2024 | Administration, Buildings and Properties, Financial Management | SMC | FMP |
| Card Access to Buildings and Labs | August 2017 | August 2022 | Buildings and Properties, Safety and Security | SMC | Campus Safety |
| Carleton Top5 Policy | January 2022 | January 2027 | Communications/External Relations | SMC | University Communications |
| Carleton University Research Centres | October 2020 | June 2022 | Academic & Students, Research | VPARC | VP Research and International |
| Cash/Cash Equivalent Handling | October 2019 | October 2024 | Administration, Financial Management | SMC | Financial Services |
| Chancellor’s Professors at Carleton University | September 2022 | September 2027 | Academic & Students | VPARC | Provost & VP Academic |
| Change of Name | February 2021 | February 2026 | Academic & Students, Administration, Human Resources | SMC | VP Students and Enrolment |
| Chemical Pesticide Use | August 2020 | August 2025 | Buildings and Properties | SMC | FMP |
| Closing due to Indoor Temperature Extremes | October 2018 | October 2023 | Administration, Buildings and Properties | SMC | FMP |
| Cloud Computing Security | May 2022 | May 2023 | Information Management, Safety and Security | SMC | ITS |
| Co-operative Education Option | November 2013 | November 2018 | Academic & Students | Senate | VP Students and Enrolment |
| Code of Conduct for Apparel Supplies & Trademark Licensees | September 2019 | September 2024 | Communications/External Relations, Financial Management | SMC | University Services |
| Commemorative Naming | February 2021 | February 2026 | Buildings and Properties, Communications/External Relations | Board | Advancement |
| Commercial Activities | November 2015 | November 2020 | Communications/External Relations, Financial Management | SMC | Procurement Services |
| Conference Services Space Booking Policy | February 2021 | February 2026 | Administration, Buildings and Properties | SMC | Housing & Residence Life Services |
| Conflict of Interest and Commitment | February 2016 | February 2021 | Academic & Students, Human Resources, Research | VPARC | Provost & VP Academic |
| Conflict of Interest and Commitment – Declaration Form | Academic & Students, Administration | VPARC | Provost & VP Academic | ||
| Coordinated Timetabling: Principles, Rules & Responsibilities | June 2018 | June 2023 | Academic & Students | VPARC | VP Students and Enrolment |
| Corporate Records and Archives | May 2019 | May 2024 | Administration, Information Management | SMC | Corporate Archives |
| Corporate Sponsorship | May 2019 | May 2024 | Communications/External Relations | SMC | Advancement |
| Cotutelle Policy and Agreement Form | June 2017 | June 2022 | Academic & Students | Senate | FGPA |
| COVID-19 Mandatory Vaccine Policy | October 2021 | August 2022 | Safety and Security | General Counsel | |
| COVID-19 Mask Policy | April 2022 | Safety and Security, Students | VP Students and Enrolment | ||
| Data and Information Classification and Protection | March 2022 | March 2023 | Information Management | SMC | ITS |
| Desktop and Laptop Computer Equipment | June 2018 | June 2023 | Administration, Information Management | SMC | ITS |
| Disconnecting from Work Policy | May 2022 | May 2027 | Human Resources | SMC | VP Finance and Administration |
| Domestic Animals on Campus | January 2019 | January 2024 | Buildings and Properties, Equity, Human Resources | SMC | FMP |
| Domestic Animals on Campus – Guidelines | Administration, Buildings and Properties, Equity, Human Resources | SMC | FMP | ||
| Dual Master’s Degree | June 2017 | June 2022 | Academic & Students | Senate | FGPA |
| Dual Undergraduate Degree Policy | February 2019 | February 2024 | Academic & Students | Senate | Provost & VP Academic |
| eCard Policy and Procedures | September 2020 | September 2024 | Administration, Financial Management | SMC | Procurement Services |
| Email Use | October 2018 | October 2023 | Administration, Information Management | SMC | ITS |
| Emergency Management and Continuity of Operations Program | February 2018 | February 2023 | Safety and Security | SMC | Campus Safety |
| Emergency Notification System | November 2019 | November 2024 | Safety and Security | SMC | Campus Safety |
| Emeritus | September 2021 | September 2026 | Communications/External Relations, Governance | Board | University Secretariat |
| Endowment Fund Responsible Investing Policy | March 2022 | Financial Management, Governance | Board | Board | |
| Environment and Sustainability Policy | March 2022 | March 2024 | Administration | SMC | FMP |
| Environmental Health and Safety – Guideline on Impairment at Work | December 2021 | December 2022 | Human Resources, Safety and Security | SMC | Risk Management |
| Environmental Health and Safety Policy | December 2021 | December 2022 | Human Resources, Safety and Security | SMC | FMP |
| Equipment Inventory | September 2020 | September 2025 | Administration | SMC | University Services |
| Evacuation Drills | October 2018 | October 2023 | Buildings and Properties, Safety and Security | SMC | FMP |
| Externally Sponsored and Internally Restricted Research Fund Creation and Amendments | September 2020 | September 2025 | Financial Management, Research | SMC | VP Research and International |
| Fair Dealing | November 2017 | November 2022 | Academic & Students, Administration, Research | VPARC | Library |
| Filming | November 2017 | November 2022 | Communications/External Relations | SMC | VP Finance and Administration |
| Financial Fraud Prevention and Reporting Policy | March 2022 | March 2027 | Financial Management | SMC | Financial Services |
| Flag Protocol Policy | February 2021 | February 2026 | Buildings and Properties | SMC | President & Vice-Chancellor |
| Flexible Work Arrangements | May 2022 | July 2023 | Human Resources | SMC | HR |
| Food Services | September 2019 | September 2024 | Administration | SMC | University Services |
| Freedom of Speech | November 2018 | Academic & Students, Governance | Senate | Provost & VP Academic | |
| Fundraising Reporting | May 2021 | May 2026 | Communications/External Relations, Financial Management | SMC | Advancement |
| Galleria Space Booking Policy | February 2021 | February 2026 | Administration, Buildings and Properties | SMC | VP Students and Enrolment |
| Gambling on Campus | June 2018 | June 2023 | Academic & Students, Administration, Buildings and Properties, Human Resources | SMC | VP Students and Enrolment |
| Gift Acceptance | September 2018 | September 2023 | Administration, Communications/External Relations, Financial Management | SMC | Advancement |
| Gifts in Kind Policy | March 2022 | March 2027 | Administration | SMC | Advancement |
| Guaranteed Housing Loan | February 2019 | February 2024 | Administration | SMC | Financial Services |
| Hazard Reporting | September 2019 | September 2024 | Buildings and Properties, Human Resources, Safety and Security | SMC | FMP |
| Healthy Workplace | January 2021 | January 2026 | Administration, Human Resources | SMC | VP Finance and Administration |
| Hiring Policy, Professional Services Staff | March 2021 | March 2026 | Administration, Human Resources | SMC | VP Finance and Administration |
| Honorary and Affiliated Ranks | June 2018 | June 2023 | Academic & Students | VPARC | Provost & VP Academic |
| Honorary Degree Policy | June 2019 | Communications/External Relations | Senate | Senate | |
| Hospitality and Working Meal Expenses | January 2019 | January 2024 | Administration | SMC | Financial Services |
| Human Rights Policies and Procedures | May 2010 | Equity | Board | Equity Services | |
| Indirect Costs of Research | October 2018 | October 2023 | Financial Management, Research | SMC | VP Research and International |
| Information Security Incident Response Policy | May 2022 | May 2023 | Information Management | SMC | ITS |
| Information Security Policy | March 2022 | March 2023 | Information Management | SMC | ITS |
| Information Technology (IT) Security | December 2021 | December 2022 | Information Management, Safety and Security | SMC | ITS |
| Internal Charges for Goods & Services – Department Charges | June 2021 | June 2022 | Administration, Financial Management | SMC | Financial Services |
| Internal Charges for Goods and Services Policy | June 2022 | July 2023 | Administration, Financial Management | SMC | Financial Services |
| Internal Fundraising | December 2017 | December 2022 | Administration, Financial Management | SMC | Advancement |
| Late Academic Program and Course Modifications | April 2016 | April 2021 | Academic & Students, Administration | Senate | Provost & VP Academic |
| Legal Advice and Charges | January 2021 | January 2026 | Administration | SMC | General Counsel |
| Medals Policy, Senate | August 2021 | Academic & Students | Senate | Senate | |
| Mobile Technology Security | November 2019 | November 2024 | Administration, Information Management | SMC | ITS |
| News and Information Publications, Distribution of | September 2019 | September 2024 | Communications/External Relations | SMC | University Services |
| Nomination Protocol for Senate and its Committees | January 2009 | Governance | Senate | Senate | |
| Non-Endowed Funds Responsible Investing Policy | March 2022 | Financial Management, Governance | Board | Board | |
| Open Access | February 2017 | February 2022 | Academic & Students, Research | VPARC | Library |
| Password Policy for Information Systems | January 2022 | January 2027 | Administration, Safety and Security | SMC | ITS |
| Payments to Individuals and Business Entities | October 2020 | October 2025 | Administration, Financial Management | SMC | Financial Services |
| Personal Health Information Processing (PHIP) | September 2019 | September 2024 | Administration, Information Management | SMC | Privacy |
| Petty Cash Fund | February 2019 | February 2024 | Administration, Financial Management | SMC | Financial Services |
| Philanthropic Naming | March 2021 | March 2026 | Buildings and Properties, Communications/External Relations | Board | Advancement |
| Posthumous Academic Recognition | January 2017 | Academic & Students | Senate | Senate | |
| Posting Policy | January 2022 | January 2027 | Communications/External Relations | SMC | University Communications |
| Procurement | December 2019 | September 2024 | Administration | SMC | Procurement Services |
| Procurement Card | January 2021 | January 2026 | Administration, Financial Management | SMC | Procurement Services |
| Project Hero | June 2020 | June 2025 | Academic & Students | SMC | VP Students and Enrolment |
| Public Art | January 2021 | January 2026 | Administration, Buildings and Properties | SMC | CUAG |
| Recognition of Student Organizations | November 2020 | November 2025 | Academic & Students, Administration | SMC | VP Students and Enrolment |
| Remembrance Day | November 2010 | Administration | Senate | Senate | |
| Remote Network Access | September 2021 | September 2022 | Administration, Information Management | SMC | ITS |
| Rescission of Degrees | October 2009 | Academic & Students | Senate | Senate | |
| Reservist Leave | September 2019 | September 2024 | Administration, Human Resources | SMC | VP Finance and Administration |
| Responsible Conduct of Research | March 2019 | March 2024 | Research | VPARC | VP Research and International |
| Retention and Removal of Course Related Data in LMS | February 2018 | February 2023 | Academic & Students, Administration | VPARC | Teaching and Learning |
| Retirement Fund Responsible Investing Policy | March 2022 | Financial Management, Governance | Board | Board | |
| Risk Management | October 2019 | October 2024 | Administration | SMC | President & Vice-Chancellor |
| Roof and Service Area Access | February 2019 | February 2024 | Buildings and Properties | SMC | FMP |
| Safety Information Notices | February 2018 | February 2023 | Communications/External Relations, Equity, Safety and Security | SMC | Campus Safety |
| Senior Administrator Emeritus Policy | January 2022 | January 2027 | Administration | SMC | President & Vice-Chancellor |
| Sexual Violence Policy | June 2022 | June 2025 | Equity, Human Resources | Board | VP Students and Enrolment |
| Signature Stamp | February 2019 | February 2024 | Administration | SMC | VP Finance and Administration |
| Signing Authorities Policy | November 2018 | November 2023 | Administration, Financial Management, Research | Board | VP Finance and Administration |
| Student Accounts with a Debit Balance | February 2021 | February 2026 | Academic & Students, Financial Management | SMC | Financial Services |
| Student and Visitor Trespass from University Property | October 2020 | October 2025 | Academic & Students, Administration, Safety and Security | SMC | VP Students and Enrolment |
| Student Communication Policy | October 2020 | October 2025 | Academic & Students, Administration, Communications/External Relations | SMC | VP Students and Enrolment |
| Student Parental Leave Policy | March 2021 | March 2026 | Administration, Human Resources | SMC | VP Students and Enrolment |
| Student Rights and Responsibilities | December 2020 | December 2025 | Academic & Students, Administration, Equity | SMC | VP Students and Enrolment |
| Survey | April 2017 | April 2022 | Administration, Research | VPARC | OIRP |
| Telecommunications Cabling and Wiring | February 2019 | February 2024 | Administration, Buildings and Properties | SMC | ITS |
| Tobacco Smoking and Cannabis Consumption on Campus | October 2020 | October 2022 | Administration, Buildings and Properties, Safety and Security | SMC | FMP |
| Travel and Related Expenses | September 2020 | September 2025 | Administration | SMC | Financial Services |
| Tuition Refunds upon a Student’s Death | March 2019 | March 2024 | Academic & Students | SMC | VP Students and Enrolment |
| Tunnel Carts Policy | March 2022 | March 2027 | Buildings and Properties, Safety and Security | SMC | Risk Management |
| University Funded Gifts, Recognition and Donations | November 2019 | November 2024 | Administration | SMC | Financial Services |
| University Operating and Capital Reserves | April 2018 | April 2023 | Administration, Financial Management | SMC | Financial Services |
| Use of External Audit for Non-Audit Services Policy | June 2022 | June 2027 | Administration, Financial Management | Board | VP Finance and Administration |
| Video Recording and Surveillance | August 2017 | August 2022 | Safety and Security | SMC | Campus Safety |
| Visiting Appointments Policy | November 2020 | November 2025 | Academic & Students, Communications/External Relations | VPARC | Provost & VP Academic |
| Vulnerable Sector Screening | February 2020 | February 2025 | Administration, Human Resources | SMC | CUAG |
| Weapons | January 2021 | January 2026 | Safety and Security | SMC | Campus Safety |
| Web Calendar Submission | January 2022 | January 2027 | Administration, Communications/External Relations | SMC | University Communications |
| Web Content | June 2018 | June 2023 | Administration, Communications/External Relations, Information Management | SMC | ITS |
| Workplace Harassment Prevention | December 2021 | December 2022 | Equity, Human Resources | SMC | FMP |
| Workplace Violence Prevention | December 2021 | December 2022 | Equity, Human Resources, Safety and Security | SMC | FMP |