- How do I apply to write my exams at a distance?
- Who can request for Distance Exam Service?
- How much does the service cost?
- What are the deadlines for applying?
- What if I miss the deadline for applying for a distance exam?
- Who will invigilate my distance exam?
- When do I receive details about CoMaS?
- When do I take my exams?
- I live near campus; can I still apply for this service?
- What if I decide to cancel my application and write on Campus?
- What happens if I fail/forget to cancel my application and write on Campus?
- What if I am ill on the date of the exam or need to change the date of my exam?
- I am approved for an off-campus/distance deferral final exam; do I still submit another request here?
- If approved for a distance exam during the final exam period but have now been approved for a deferred exam, does my original distance exam approval still apply to the deferred exam?
- When will I receive information about my off-campus deferred final exam location or other details?
- I was granted a deferred exam but noticed I’ve already incurred a fee for the Distance/Off-campus exam during the finals, which I didn’t attend. Will I be charged for the Distance/Off-campus deferred exam as well?
- What if I am a PMC student?
- I am a uOttawa student studying at Carleton on exchange, how do I pay my fees?
- Who do I contact if I have further questions?
Welcome to our Distance Exam Service! We have designed this service specifically to cater to students who cannot attend on-campus assessments in person. This service is perfect for those enrolled in online courses with in-person assessment requirements, varsity athletes with travel commitments, or students experiencing extenuating circumstances that prevent them from attending exams on campus. If you will be at least 160 km away from Carleton on the day of your exam and meet the course requirement, you can apply to take your exam off-campus.
To maintain the integrity and security of the testing process for all students, we primarily use CoMaS, our automated e-Proctoring software. This ensures a fair and secure exam experience for everyone. In exceptional cases, we will arrange for an alternative exam site or a nearby post-secondary institution where students can take their exams in person.
We understand that varsity athletes have a unique set of circumstances when it comes to scheduling exams. That’s why we have partnered with Athletics to streamline the test/exam process for varsity athletes to ensure exam regulations are met.
How do I apply to write my exams at a distance?
Please apply for your distance exams by clicking on the link below
Who can request for Distance Exam Service?
This service is accessible to students who need to take an in-person exam but find themselves studying remotely or traveling due to their involvement in an athletic program. To be eligible for this service, students must meet the course requirements specified in their course outline. Additionally, students must be at least 160 km away from Carleton on exam day in order to apply to write at a distance.
If you plan to request a deferred final exam that will take place off-campus, please note that you do not need to submit such application here. Your deferred Final exam application should be submitted to the Registrar’s Office.
How much does the service cost?
An administration fee of $98.25 for students writing in Canada, and $176.75 for students writing internationally will be applied per assessment to your student account at the end of the term. Additional fees may be included when proctoring services at a testing centre are required. Students writing internationally who use the e-Proctoring solution; CoMaS, for their distance exam will pay the domestic administrative fee for the service.
For more information on how to make a payment to your student account, please visit carleton.ca/fees or contact Student Accounts at student_accounts@carleton.ca
| Service | Cost Estimate per assessment |
| Writing Domestically or Internationally with e-Proctoring (CoMaS) | $98.25 CAD |
| Writing Domestically with a proctor at a testing centre | $98.25 CAD + Proctoring Fees |
| Writing Internationally with a proctor at a testing centre | $176.75 CAD + Proctoring Fees |
Kindly note that the above fee applies to both Distance/off-campus examinations and Deferred Final off-campus exams.
What are the deadlines for applying?
Students must apply on or before January 24, 2024 (Full and Early Winter Courses).
What if I miss the deadline for applying for a distance exam?
Late applications may be considered but can result in the application being declined. If approved, a $25 late application fee applies. Applications received less than TWO WEEKS prior to the scheduled exam will not be processed.
Please email OnlineExams or call 613.520.2600 x1571 if the deadline for applying has passed.
Who will invigilate my distance exam?
All distance exams will be written online and invigilated by CoMaS except for those with exceptional circumstances that prohibit the use of technology (i.e., technical infrastructure issues) or Exam format not suitable for online, and for these cases, we will identify a proctor at a post-secondary institution and send the exam securely for writing on paper at the institution.
When do I receive details about CoMaS?
CoMaS invite/details are sent to students who are approved to write at a distance, one week before their exam start time. If on the 5th day before your exam start time and you have not received any details regarding your CoMaS invite, please contact OnlineExams. You can find more details about our e-proctoring tool by clicking CoMaS.
When do I take my exams?
Distance students must assume that they will write on the same date as the on-campus students, however, the start time may be adjusted due to time zones, etc.
I live near campus; can I still apply for this service?
Students within 160km of campus are not eligible for this service.
What if I decide to cancel my application and write on Campus?
Students who wish to cancel their distance exam application can do so by emailing OnlineExams. Cancellations received more than 7 days before the scheduled exam date will be cancelled without charge. Cancellation requests received within 7 days of the scheduled exam date will have a cancellation fee of $25 applied to their account.
What happens if I fail/forget to cancel my application and write on Campus?
Please note that students who do not wish to write an exam with distance service or do not require this service MUST email the OnlineExams to cancel their application. Failure to do so will result in a full distance exam service fee charged to your student account.
What if I am ill on the date of the exam or need to change the date of my exam?
All date changes must be approved in writing by the Professor and submitted to the OnlineExams. You can also refer to the RO website for more details on deferral Defer an Exam – Registrar’s Office (carleton.ca). If you decide to apply for a deferred exam, remember to inform the distance exam team to cancel your original distance exam request. This will ensure you are not charged for the exams.
I am approved for an off-campus/distance deferral final exam; do I still submit another request here?
If you’ve received approval for an off-campus deferral exam, it’s not necessary for you to apply for distance exam service. More information about your deferred off-campus exam will be provided once the deferred exam schedule is released, or at least 7 business days before your scheduled exam. Please consult the deferred exam page for details on the deferred exam period.
If approved for a distance exam during the final exam period but have now been approved for a deferred exam, does my original distance exam approval still apply to the deferred exam?
The approval for a distance exam during your finals does not automatically extend to the deferred exam. You will need to submit a new application for a deferred off-campus exam through the Registrar’s Office. Please consult the deferred exam page for details on off-campus/distance exams.
When will I receive information about my off-campus deferred final exam location or other details?
You will receive confirmation or additional information about your off-campus deferred exam location and related details approximately one week prior to the exam date. For more information, please refer to the deferred exam page
I was granted a deferred exam but noticed I’ve already incurred a fee for the Distance/Off-campus exam during the finals, which I didn’t attend. Will I be charged for the Distance/Off-campus deferred exam as well?
Yes, if you have been approved for an Off-campus/Distance deferred exam but were previously charged for a Distance/Off-Campus exam fee and did not attend the final exam, you will still incur charges for the deferred exam. It’s important to communicate any changes in your final exam arrangements, including if you plan/deferred the exam or inability to attend, to the Distance Exam Team. Notification of cancellation or any change to your exam arrangement must be sent to the Distance Exam Team via email. Failure to inform the team as required will result in the full fee being charged to your account.
What if I am a PMC student?
PMC Students should ensure that they have registered with the Paul Menton Centre in order to receive distance exam accommodations. Students that do not register with the PMC prior to the distance exam application deadline may not be eligible for distance exam services.
PMC students should also note on their Distance Exam Application that they are a PMC student.
I am a uOttawa student studying at Carleton on exchange, how do I pay my fees?
As a uOttawa student studying at Carleton University on exchange, you may be wondering how to pay your fees. It’s important to note that the distance exam fee will be added to your Carleton student account at the end of the term. We recommend that you regularly check your account balance to ensure that you are aware of any fees you may owe. If you have any further questions or concerns about paying your fees, you can contact Student Accounts at student_accounts@carleton.ca.
Who do I contact if I have further questions?
Students should contact Online Exams with any further questions.