ELAP, SEED, and SICS Frequently Asked Questions

To begin the application process, a student first needs to find a Carleton faculty member to host them during their visit. Once a host/supervisor has been secured, the student should contact the International Projects Coordinator for an application form. The completed form, along with all supporting materials, is then returned to the Coordinator at least one week prior to the deadline on the program website.

The competitions for all of the above programs typically open in January, with a deadline in early March. Please keep an eye on the program website (links above) to know when the program opens.

Undergraduate students are welcome to apply for research-only visits from any intitution in an eligible country. A letter from Carleton International will be included with the application.

Undergraduate students interested in study visits should contact the International Student Services Office.

Securing a host is the responsibility of the applicant. You should first browse the faculty list of the department that is most appropriate given your own studies. Choose one or several professors whose research interests match your own and contact them directly. Give them enough time to consider the request. Generally, professors want to ensure a good fit and may ask to speak with you before making a decision.

There are no language requirements for research visits.

The application must be submitted by the host institution. At Carleton, it is submitted by the International Projects Coordinator, who will be the ongoing contact for the student on the administrative side of the award, including communicating the results, disbursing the funding, and assisting with entry into Canada.

Important:

Carleton sets an internal deadline at least one week prior to the submission deadline for the program. This is to allow for review of the materials, to make adjustments if necessary, and to have time for the submission process. As a result, any applications sent after this internal deadline cannot be guaranteed for submission. If any late applications have documents missing or incorrect information, you will not be contacted for corrections.

Note that Carleton International will no longer accept new requests for applications approximately one week prior to the internal deadline. At this point, interested applicants do not have time to collect the required materials or find a host, as faculty members should be given sufficient time to consider the request and to potentially meet with the student. See information on finding a host above.

Dates for the 2025 competition:

Carleton International will communicate the results to all applicants from Carleton as soon as they are released by the agency administrating the program. Do not be concerned if you don’t hear from us by the date indicated on the program website as there can often be delays in the review process by the agency.

If awarded, scholarships cannot be deferred or extended beyond the final arrival deadline. All recipients must arrive no later than February 1st in the academic year of their award.

All visiting student researchers conducting research-only visits under one of the programs above will require a work permit (not a study permit). Carleton International will assist with this process.

Visiting student researchers cannot register for courses. If you’re interested in a study visit rather than a research-only visit, please contact the International Student Services Office.