CU Research

The cuResearch approval is a form designed to capture the critical elements of a research project, ensuring your Chair/Director and Associate Dean of Research are aware of the application/activities and approve of institutional commitments described therein. The submission of the form triggers the creation in the awards management system of a unique file from which OVPRI (Carleton International/CORIS/IPS/Ethics) and Research Financial Services(RFS) can support the administration of your project. For example, once an agreement/contract is signed, and any required compliances are obtained, a message is issued from this file to alert RFS to open a research fund for a grant/contract.

You are required to complete an approval form when you are:

• applying to an external organization for funding, i.e. your application contains a budget
• applying for an internal research funding program administered by OVPRI
• submitting a nomination to an external agency for an honour or distinction
• institutional signatures on letters of support or applications to be submitted to an external sponsor
• responding to a request for proposal
• entering into contractual arrangements with another party, including but not limited to:
  1. research contracts;
  2. research grant agreements (for leverage in industry-government projects)
  3. Service agreements
  4. Memorandums of Understanding (MOU)
  5. Purchase orders (for funds coming into Carleton)
  6. intellectual property agreements
  7. licensing agreements; and
  8. supervising a student or postdoctoral fellow who has been awarded funding from an external agency, such as Mitacs. (excludes scholarships!)  The student’s project must be submitted (and an account will be opened) under the supervisor’s name.

The most important reasons why you should seek to submit an approval form are:

• To enable fund opening when you project is successful- the file you create through this submission is used to alert Research Financial Services to open your research funds, after any compliances are issued, if required.
• To obtain institutional approval to complete the application process which are conditional upon ensuring your Chair\Director and Associate Dean of Research’s are aware of your application/activities and approve of institutional commitments described therein.

How to Log In and Submit a cuResearch Approval Form (Checklist)?

• To login, click HERE
• First time user, request a profile HERE
• To submit an Approval From, click “Apply New” at the top right of your cuResearch homepage

• Select Approval Form under A. OVPRI Approval Form

To submit and outgoing transfer request, follow the below steps or download our illustrated illustrated step by step instructions HERE. Remember to “Save” regularly and if required, you can “Save” and  “Close” to continue at a later date.

Step 1

Click the “Applications: Post-Review” tab on your homepage

Step 2

Click on “Events” on the project in which you would like to request a transfer of funds

Step 3

Select “Request for Subaward/Subcontract” under the heading “Create New Event”

Step 4 (if relevant)

The “Event Info” tab is not mandatory but you may add information not captured in the “Request for Subaward/Subcontract” tab

Step 5

Select the “Request for Subaward/Subcontract” tab and answer the 9 questions.

Step 6 (if relevant)

In the “Attachment” tab you may add any relevant documents. Accepted formats are “PDF”, “Word”, “Excel”, and “JPEG”. File size must be under 10MB.

Step 7

The “Errors” tab tracks required questions that are unanswered and will disappear when all issues are resolved.

Step 8

Click “Submit” to submit

For Awards:

Contact the help desk at 613-520-2600 x 6109, curesearch@carleton.ca, or 4100 ARISE.

For Ethics:

Contact Leslie MacDonald-Hicks at 613-520-2600 x 2517 with questions or guidance about CUREB-A and Emily Hersey for CUREB-B. You may also email them at ethics@carleton.ca.

Browser Compatibility

• Internet Explorer, Firefox, and Google Chrome
• Unfortunately, Safari DOES NOT provide full functionality at this time

• cuResearch User’s Manual (Principal Investigators)
• cuResearch Manual (Signing Authorities)

Why can’t I log in?

You may not have a profile yet. While the system uses your MC1 credentials to login, you will still need a profile to be created before you can use CUResearch. You can request to have a profile made HERE.

I have a profile already and I get an error message when I try to log in. What should I do?

The first thing you should try is to clear your browser history. If you do that and still experience a problem logging in, reach out to the Help Desk (see Help Desk tab above)

I’m trying to fill out the approval form, but I can’t add a person/sponsor.

If you are trying to add a team member, or a sponsor agency/program and you don’t see the option, it is likely that they have not been added to the system yet. Reach out to curesearch@carleton.ca to request that they be added.