The Board of Allocators accepts proposals from all undergraduate engineering student or student group. All proposals are considered, provided they benefit undergraduate engineering education at Carleton University. Funding is allocated once during the Fall and Winter academic terms.
With our new website, we are using an online proposal submission to streamline the submission process. All proposals should be created and submitted using the online proposal guide. Once submitted online, the proposal will be reviewed by the CUESEF Chair, approved and be posted on the website under the Past Proposals tab above. You will receive a confirmation email once your proposal has been submitted.
- Proposal Submission Opening Date: Fri. Jan 15
- Proposal Submission Due Date: Fri. Jan 29 at 11:59 PM
The proposal submission period has been shortened this year due to the late funding approval and to give students enough time to still purchase and submit refunds.
- Board of Allocators Meeting: Mon. Feb 1 – Fri. Feb 5
- Funding Allocation Decisions: Feb 8
- Refund Deadline: Wed. April 14
When making a proposal it is important to provide detail of what you are requesting and the purpose. Specifics are preferred over a general blanket proposal where a single sum of money is requested for multiple items with little description. In general, if there is a need, it’s worth a proposal. But remember, it’s up to you to convince the Board of Allocators of the worthiness of your proposal.
Larger, more expensive items can also be allocated funds over multiple terms in order to be purchased. Note: you will have to re-apply each term, however you may reuse the older proposal with any necessary updates.
Requests for Payment must be submitted (including original receipts) within 4 months of the date of purchase.
When submitting a proposal please keep the following points in mind:
- A concise proposal is more effective and also more likely to be read in its entirety by the Board of Allocators.
- It is greatly appreciated if you provide options for various levels of partial funding. This does not lessen your chances of obtaining full funding.
- Padded proposals such as requesting an unrealistic or unnecessary amount are not well received by the Board of Allocators.
- Please consult previous proposals for more guidance.