Checklist for Carleton University students Registering at uOttawa on the Exchange Agreement (Summer)

Important Notes About Participating in the Exchange

Students can register in courses at the host university only when all four conditions apply:

1. the course is essential to the student’s program
2. the course is not offered at the student’s home university
3. the course counts towards the requirements of the student’s current degree program
4. the student has received written consent from their home university.

Please note that this agreement only applies to courses taken for credit (i.e., visiting students cannot audit courses).

How To Register in the Exchange Program

• Spring-Summer registration for Carleton University students wishing to study at uOttawa as part of the exchange program begins April 1, 2026.
• Complete the Carleton University Undergraduate Exchange Approval Form or the Carleton University Graduate Student Exchange Form and obtain by email the appropriate signatures from the Registrar’s Office at Carleton University for undergraduate studies or from the Carleton University Graduate Studies Office. Make sure to include the specific course and course code on the form.
• uOttawa requires both the course number and section letter for registration purposes. Courses may also require prerequisites. This information is available by checking the course schedule and course description in the uOttawa timetable. Normally, students must provide transcripts to prove they have completed the prerequisite(s).
• Once you have had your course(s) approved, go to InfoService in Tabaret Hall, room 129 to get a student ID card. You must bring photo identification with you. You can also apply for your first uOttawa card online. If you already have a uOttawa ID number and have taken courses at uOttawa in the past, your ID is still active. Your ID card is good for the duration of your studies at uOttawa. It will be activated automatically once the faculty approves your course selection.
• Once you have successfully registered in the course(s), you must send a copy by email to Carleton University’s Registrar’s Office or Graduate Studies Office, to complete the registration process. Carleton University will require an approval form completed by uOttawa’s faculty staff members for confirmation.
• If someone else is registering for you, you must complete a Third Party Authorization Form.

Notes for Undergraduate Students

• If you already have a uOttawa student ID, complete and sign the Undergraduate non-degree student enrolment form and send it along with the course approval by email to the appropriate uOttawa faculty. See faculty emails below.
  • Please note that this form approves participation in the exchange program but does not guarantee access to the requested course(s). Access is based on eligibility (prerequisites) and space in the course.
• If you have never studied at or applied to attend uOttawa or Saint Paul University, please complete the personal identification form for undergraduate students. This will accelerate the enrolment process by the faculty staff. Select the Transfer of credits special student category. Please also complete the uOttawa undergraduate non-degree student enrolment form and send your request by email to the appropriate uOttawa faculty. See faculty emails below.

Notes for Graduate Students

• Please include your uOttawa student ID on the Carleton University Graduate Student Exchange Form. If you do not have a uOttawa student ID, please leave that field blank. Send your form by email to the appropriate uOttawa faculty. See faculty emails below.
  • Please note that this form approves participation in the exchange program but does not guarantee access to the requested course(s). Access is based on eligibility (prerequisites) and space in the course.

Additional Considerations

Course Conflicts

You are responsible for sorting out any potential scheduling conflicts caused by participating in the exchange program. No special considerations or accommodations will be made if you choose to register in a course that results in a scheduling conflict.

Exams

• You must check the exam schedules at both institutions as soon as possible to avoid exam conflicts. You can view the uOttawa exam schedule by logging into your uoZone account and checking under Personalized Exam Timetable.
• Exam conflicts must be resolved at the home institution (Carleton University).

Withdrawal

• Carleton students who wish to withdraw from courses at uOttawa must do so by email at the faculty where course registration took place within the withdrawal deadlines of the host university (uOttawa). The dates and deadlines for both “Financial Withdrawal” (last day to withdraw with a fee adjustment) and “Academic Withdrawal” (last day to withdraw with no academic penalty) are listed below.
• If you are entitled to a financial reimbursement, the home university (Carleton University) will make the necessary adjustments. The uOttawa Registrar’s Office will provide the necessary documents to the Registrar’s Office at Carleton University to update your academic and financial files.

Petitions

• If you wish to lodge an appeal that concerns a course taken on an exchange (i.e., a missed deadline or application of university rules and regulations), you must follow the process of the host institution (uOttawa). The results of any such appeals, which could affect your academic or financial status, will be sent to the home institution (Carleton University).

uOttawa Services

uOttawa email account

All correspondence from uOttawa is sent to your uOttawa.ca email account. Within 48 hours of registration, you will receive an email from uOttawa stating your uoAccess ID, which is the short name before your @uOttawa.ca email address (e.g. jsmit000), along with a temporary password. This email will also provide instructions on how to log into uoZone, the uOttawa student portal, and how to activate your uOttawa email account.

If you have not received a password, or if you have trouble logging in, call the technical help line at 613- 562-5800, extension 6555.

It is your responsibility to check your uOttawa email account regularly.

Virtual Campus (Brightspace)

At uOttawa, a Virtual Campus (Brightspace) provides access to online course information as well as other e-learning resources. Virtual Campus is one of the many applications that you will find in your uoZone account.

Other Important Links

• uOttawa fees
• Course timetable
• Parking (information and locations)
• Campus directions and maps

Faculty Email Addresses

Course Dates and Withdrawal Dates at uOttawa

For all term dates and deadlines, including academic withdrawal deadlines and exam dates, check the uOttawa important academic dates and deadlines website.

Contact

Student Affairs, Registration and Management of Student Records
Tabaret Hall
75 Laurier Avenue East
Ottawa ON, Canada,
K1N 6N5
Tel.: 613-562-5630
infoservice@uottawa.ca