1. Getting Started with the MacOdrum Library
    1. Reserves
    2. Librarians/Subject Specialists
    3. Booking Videos and Films
    4. Booking Audio-Visual Equipment
  2. Selecting a Textbook
  3. Ordering Textbooks
  4. Textbook Rental
  5. Ordering Coursepacks
  6. Copyright Guidelines
  7. Photocopying
  8. Compulsory Ancillary Fees
  9. Creating Multimedia Learning Items
  10. Contacts

Getting Started with the MacOdrum Library

Visit the circulation desk with your Campus Card to register and set a PIN number so that you can borrow books and access online resources.

The Library offers a number of services to support faculty and contract instructors’ teaching and research needs. Find all the details on the Library’s website.


Use library reserves to make course readings easily available to your students in electronic or print format. Working from your list of readings, the reserves team will put your books on short-term loan or make the readings available in Brightspace.  Whether in print or electronic format, they will ensure that everything complies with copyright.

If the material is not in the Library collection, they will make every effort to procure it. The reserves team will prioritize resources that can be used without cost (in the public domain, open access, covered by Carleton’s Fair Dealing Policy or the Library’s licenses) but will pay for permissions when required. Find out more about reserves here.

Librarians/Subject Specialists

The librarians and subject specialists at the Library provide support for research and learning for all disciplines at Carleton. Support can take the form of in-class instruction based on faculty or instructor request.

Workshops are designed to help students understand the research process, how to search databases and how to evaluate information resources in line with course learning objectives and assignments. Workshops on qualitative and quantitative research data management and citation management options are also offered throughout the fall and winter terms.

Additionally staff offer orientation tours and consultations for new faculty and instructors and can explain the range of Library services available. Find your librarians and subject specialists here.

Booking Videos and Films

The Library’s large collection of videos and films can be borrowed and is also available for classroom bookings and short-term reserve loans. If we don’t have what you need, you can borrow films and videos from other Ontario universities through the Library.

Keep in mind that since 2012, you can show a film in class without needing public performance rights as long as you are using a legal copy. Contact libcirc@library.carleton.ca and you’ll be put in touch with the right person to organize your video depending on whether it is part of the Carleton collection or elsewhere.

Booking Audio-Visual Equipment

To book audio-visual equipment, contact IMS (613-520-3815). Some academic units, such as Journalism and the School of Arts and Culture, also provide their own equipment. If unsure, IMS can point you in the right direction.

Selecting a Textbook

The Bookstore has a section on its website devoted to faculty services (found at the bottom of the Bookstore homepage). It includes links to University Custom Publishing, a resource for custom publishing, case studies and copyright clearance. You’ll also find links to LAD Custom Publishing, your connection for Harvard Business School Publishing and other copyrighted content, and XanEdu, which offers a range of solutions for designing more affordable course materials.

Ordering Textbooks

Tel: 613-520-2600 x3832
Email: carleton@bkstr.com

In some academic units, textbook orders are coordinated through the departmental administrator, while in others, instructors organize their own. Check with your departmental administrator before ordering.

To place an order you will need to know the department, course and section (e.g., ECON (department), 1000 (course), A (section)).

You can order textbooks online through the Bookstore’s eDoptions page. After you set up an account, you will need to enter an initial password. The password is 0936.

The deadlines for ordering books are:

  • June 1 (Fall term)
  • October 1 (Winter term)
  • March 1 (Spring and Summer terms)

Bookstore staff will process textbook orders made after the suggested deadlines, but early ordering helps both faculty and students for a number of reasons:

  1. If a book turns out to be unavailable, you can work with the Bookstore staff to explore options. For example, if a book has gone out of print, it may be possible for the university to request reprint rights and then create a coursepack.    
  2. If a book is prohibitively expensive, you and the Bookstore staff can explore options for pricing and packaging. For example, the price of a textbook can be significantly lowered if you do not select optional extras, such as CDs or web access.
  3. It saves students money by increasing the number of used copies available. Given enough lead time, Bookstore staff can source and bring in as many used copies as possible.
  4. Students save money by allowing the Bookstore to buy back used textbooks. If the instructor can state for sure the book will be used for an upcoming course, the Bookstore will guarantee buyback from students at the end of term.

Learn more about ordering textbooks here.

Textbook Rental

The Bookstore is involved in the Rent-A-Text program, aimed at saving students money on their required and recommended course materials, without compromising the instructor’s ability to choose the best possible materials for class use. Instructor commitment to multiple term title usage is a necessary component to sustaining this program and, ultimately, driving student savings. Titles available for rent are selected based on a number of criteria including:

  • Breadth of institutions using the title
  • Type of book
  • Expected usability and life span

Not all course materials will be available for rent. Reasons for this include:

  • Consumable/single use materials (i.e., passcodes to online products, workbooks, etc.)
  • Loose-leaf and other unbound materials
  • Nondurable material
  • Editions at the end of their life

Ordering Coursepacks

The Print Shop at Carleton can prepare ‘coursepacks’ – a printed compilation of materials and resources that you select. They come in a wide variety of forms, including:

  • Collections of bound articles to supplement lectures and seminars
  • Course notes and/or lab manuals that may include in-class lectures, in-class syllabi, unpublished books and/or articles, or even out-of-print books that may no longer be available to the academic community

The recommended deadlines for requesting a coursepack are:

  • June 1 (Fall term)
  • October 1 (Winter term)
  • February 1 (Summer term)

The Print Shop will continue to prepare coursepacks after these dates, however there may be delays for your students to purchase them for the start of classes. For more information, including a discussion of copyright issues, visit The Print Shop’s website.

Copyright Guidelines

Any photocopying and scanning from copyrighted works on campus must be limited to what is allowed under the Copyright Act of Canada. Carleton’s Fair Dealing Policy provides guidance on the use of copyright-protected works in accordance with the Copyright Act and Supreme Court decisions.

Each individual instructor, staff and student is expected to make every effort to respect the law and license agreements in their use of copyrighted materials for both personal and professional activities.

In order to engage in the following activities with copyrighted works, you must get permission from the person or publisher who holds the copyright to the work:

  • Making photocopies to distribute to students
  • Posting scanned copies in Brightspace, personal or course websites for students
  • Copies for inclusions in coursepacks

Your options for providing core course material to students are as follows:

  • Assign a textbook for your course
  • Create a custom copy textbook in collaboration with a publisher
  • Create a coursepack using material:
    • To which you hold copyright
    • Where permission has been granted by the copyright holder
    • Licensed by the Library (e-journals, e-books)
    • In the public domain
    • With the appropriate creative commons license
    • Available online as open access
  • Put a personal copy of a textbook or coursepack on course reserve
  • Use Brightspace to provide links to any web page or to e-journals or e-books (but not scanned copies)

Photocopies or digital scans of copyright protected material which are supplemental to the course (i.e., optional, not assigned) can be placed on course reserve at the Library.

News Commentary Programs and Documentaries

No royalty is payable for a single copy of a news program or a news commentary program, excluding documentaries, provided that the copy is destroyed within one year after it is made. The following guidelines identify the three categories of programs:

  • News programs report on local, regional, national and international events as they happen. They include weather reports, sportscasts, community news and other related features
  • News commentary programs contain discussions, explanations, analysis, or observations of the news
  • Documentaries are socially relevant programs with creative visions

Video, Radio and Television

The new copyright act allows educators to show legitimate copies of a video in the classroom for educational purposes, as long as no digital locks have been broken in order to acquire the copy. Most videos purchased by Carleton include public performance rights and may be used in class. Radio or television programs may be recorded and kept without charge for 30 days.

For more information about copyright at Carleton, visit the Library’s website.


Before you start photocopying class handouts, check with your departmental administrator to find out your photocopying budget. If you don’t have a photocopying budget, you may consider posting the handout on Brightspace, copyright permitting.

Compulsory Ancillary Fees

In accordance with the Ontario Operating Funds Distribution Manual, instructors can require that students pay for the following tuition-related compulsory ancillary fees only:

  • Field trips (direct costs of travel and accommodation – typically in province)
  • Learning materials and clothing retained by the student (e.g., textbooks, lab kits)
  • Materials used in producing an item which becomes a student’s property (e.g., film)
  • Fees for materials/services where the institution acts as a broker with a vendor for the student (e.g. collective purchasing of laptops)

You cannot require students to pay any additional compulsory ancillary fees that do not meet the criteria above in order to enroll in or successfully complete any credit course. If your course currently includes such fees, you are required (under the provincial rules) to provide an alternative that will not require students to pay additional fees.

Further examples of allowable fees include:

  • Offering students the opportunity to purchase online services in order to complete assignments that will become part of their grade only if you also provide a similar alternative for students who do not purchase this service
  • An e-textbook for courses when it becomes the student’s property and there is no direct link to the student’s grade/mandatory assignment
  • Business case or simulation software and learning material that becomes the student’s property and are also made available by the instructor in the library

For more information, please email oirp_administrator@carleton.ca.

Creating Multimedia Learning Items

If you’re interested in creating multimedia learning items for your courses, contact TLS for advice and technical help with building course materials such as:

  • audio
  • photos
  • diagrams
  • video
  • animation


613-520-2600 ext. 2734

The Print Shop
102 Robertson Hall

The Bookstore
First floor University Centre
613-520-2600 x3832

Was this page helpful?

2 people found this useful