Borrowing

The School for Studies in Art and Culture has a wide variety of equipment and resources. Our policy is to provide these resources and equipment for educational, study and research purposes, restricting their use as required to faculty, staff and students within SSAC.

General Principles

Collection materials may be consulted in the AVRC and reserved for use in class. Borrowing material will always be at the discretion of AVRC staff and will depend upon the needs of SSAC’s Art & Architectural History, Film Studies and Music programs.

The staff of the School’s Audio-Visual Resource Centre must be consulted before incorporating student use of the AVRC’s material into curricula. This will facilitate student use of SSAC’s resources and ensure that the AVRC staff has an opportunity to go over the relevant policy and procedures with individual instructors.

Reproduction of material under the stewardship of the AVRC is strictly prohibited unless expressly stated otherwise.

Carleton University’s copyright information and guidelines are posted here

Borrowing books from the AVRC library

All SSAC instructors/faculty and students with an AVRC Library account can borrow books from the general collection. Please speak with AVRC staff to create a Library account. The default loan period is 30 days with up to 2 renewals. 

Staff and students outside SSAC may be permitted to borrow books on a case-by-case basis.

Borrowing films (Blu-rays, DVDs)

Film Studies instructors/faculty can borrow films at will. New faculty and instructors are encouraged to ask AVRC staff for help with finding and retrieving material. Extensions may be arranged if necessary.

Other SSAC instructors/faculty may borrow films in accordance with the above policies and procedures and must agree to the prompt return of material should it be needed by a Film Studies colleague. 

Upper-year students who are part of the Art & Architectural History, Film Studies, Music, or Cultural Mediations undergrad programs or one of SSAC’s MA programs may borrow films for course assignments, research, or seminar presentation purposes. Students must first meet with an AVRC staff member to make a Library account.

Students not meeting these criteria may be permitted to borrow films on a case-by-case basis.

Older film formats (e.g. VHS, laser disc, 16mm) are to be consulted on site by appointment only. Special arrangements may also be made to reserve older formats for screening in class or for special lectures/events. 

Borrowing slides

Art & Architectural History instructors/faculty can borrow slides from the legacy collection at will, using red cards with the borrower’s initials to mark the place of the slide in the drawers. There is no due date for this material, though instructors/faculty are strongly encouraged to return slides once they are no longer needed. New faculty and contract instructors are encouraged to ask AVRC staff for help with finding and retrieving slides.

Other SSAC and University instructors/faculty can borrow slides from the legacy collection. Visitor red cards with the borrower’s initials need to be placed in the drawers to mark the borrowed slide(s). A Slide Loan Form must be filled out in full with all relevant contact information and a due date noted.

Students, alumni and members of the general public are welcome to work with slides in the AVRC (460 SP) at any time during regular hours of operation. Red cards need to be placed in the drawers to mark the place of the removed slide(s). A selection of slides for ongoing consultation may also be set aside. A form noting relevant contact and course information will need to be filled out and kept with the slides.