If you are in a co-operative education stream or the industrial experience program, the administration of your scholarship will work differently because of the work terms. You will not be able to draw upon scholarship funds during the work period. Once you return to full-time studies, you will come under scholarship provisions.

If you anticipate being on a co-op work term some time during the academic year, please contact the Awards Office in order to make the necessary arrangements to defer your scholarship to when you return to full-time studies and once again come under scholarship provisions.

By law, the Canada Revenue Agency (CRA) requires Carleton to provide students with a report that lists the amount received in bursaries, scholarships, awards, prizes, and tuition waivers. These amounts are shown as income in Box 28 of your T4A. You can view your T4A on Carleton Central in February which will reflect the amounts you have received from Carleton during the calendar year (January 1 to December 31). For income tax purposes and preparing your T4A slip, your Social Insurance Number (SIN) is required.

Visit the CRA website for more information on students and income tax.

For scholarships, all original/earned grades (grade points of all Carleton credits/courses) taken in the last 12-month period (previous Summer, Fall and Winter terms) are included in the calculation of your annual GPA. For each of your courses you will be given a letter grade. That grade corresponds to a numerical value.

You can find the letter to numerical value conversion table here.

To calculate your annual GPA follow these steps:

• Add all the sums and divide by the total number of credits.
• Determine the letter grades for each of your courses.
• Determine the numeric value associated with each grade.
• Multiply that number by the credit value of the course.
• Please note, scholarship assessment is based on annual GPA, not CGPA.

No – In order to renew your entrance scholarship you must have a GPA of 10.0 or better. If your GPA is lower than 10.0 you will lose your scholarship for this coming year. If you do not meet the academic and course load requirement for renewal, the scholarship may be regained in a subsequent year of your first four years of undergraduate study.

For more information on the academic and course load requirement for renewal, contact the Awards Office.

To renew an entrance scholarship, the following general conditions must be met:

You cannot earn a grade of F, UNS or NR. A final grade of F, UNS or NR (in any credit or non-credit course for the period being considered) will result in ineligibility renew an entrance scholarship or to be considered for an in-course scholarship or the Deans’ Honour List.

• You must be enrolled in an undergraduate degree program;
• You must successfully complete at least 4.0 credits over the Fall and Winter terms;
• You must have an annual Grade Point Average of 10.0 or better.
• For scholarships, your annual GPA is calculated using all earned grades (grade points of all Carleton credits/courses) you’ve taken over the last 12 months (e.g. Summer 2022, Fall 2022, Winter 2023) and;
• You cannot earn a grade of F, UNS or NR. A final grade of F, UNS or NR (in any credit or non-credit course for the period being considered) will result in ineligibility to renew an entrance scholarship or to be considered for an in-course scholarship or the Deans’ Honour List.

Scholarships administered by Carleton University are issued to your Carleton student account and applied towards your fees provided you have registered and remain registered in a minimum of 4.0 credits over the Fall/Winter session combined.

Scholarships are released in two installments:

• half the value for the fall term, and
• the other half for the winter term

On Carleton Central, when you view your Calculate Amount to Pay, the value of any scholarship will be recorded as “available funding (pending payment)” in the appropriate term(s) and will reduce the amount you need to pay. Any changes to your course load, including dropping a course or withdrawal, may result in ineligibility for all or part of the scholarship and a financial adjustment to your student account.

To retain your entrance scholarship you must have a 10.0 GPA or better and register in and complete a full course load (minimum 4.0 credits) in the Fall/Winter session. If you are registered in a total of 4.0 credits for the Fall/Winter session and you drop a half credit course, you will not be able to renew your scholarship the following year because you completed 3.5 credits.

However, if you are registered in 4.5 credits and you drop a half credit you still have enough credits to renew your scholarship in the following year provided you maintain a 10.0 GPA.

No – All graded Carleton credits/courses are included in the calculation of the GPA for scholarship purposes. No grades can be set-aside when calculating your annual GPA.

The Awards Office completes an automatic assessment for the renewal of entrance scholarships and assessment for in-course scholarships on an annual basis. Generally, this assessment takes place at the end of May/early June after all final grades have been received. Once the scholarship assessment is complete, the status of your scholarship will be displayed on Carleton Central along with your online notification letter.

Log into Carleton Central to view your awards funding, including the status and value of any scholarships and bursaries.

The name of your renewable entrance scholarship can change from one year to the next. If you renew your scholarship, you will be provided with a notification letter to indicate the name of your scholarship. If the name on the letter is the name you are seeing on Carleton Central and the value is the same, then it’s your entrance scholarship being renewed. Otherwise, it may be a new award.

If you are unsure, please contact awards@carleton.ca.

If you are a student with at least an A- standing (GPA of 10.0) who has not been awarded a renewable entrance scholarship, you will automatically be considered for an in-course scholarship for the following year.

In addition to these general in-course scholarships, you may also be awarded specific departmental scholarships and awards for your program.