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Home / Galleria Booking / Galleria Online Booking Form

Galleria Online Booking Form

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SUMMER TERM BOOKING
Please note that Conference Services books the Galleria from May 1st through August 31st, inclusive. The Campus Card Office will not consider booking requests for this date range.
Risk Management*
Have you contacted and received approval from Risk Management for this event?
- Yes, Risk Management has approved this event
- No, Risk Management has not approved this event
Department/Group/Club requesting the booking:*
Primary Contact Name*
The primary contact must be available and physically ON SITE for the duration of your event. The primary contact person is ultimately responsible for use of the space.
First Last
Contact Carleton ID #*
External organizations must be sponsored by an internal department. If you do not have a CUID, you may not book this space.
0 of 9 max characters
Contact Carleton Email:*
Contact Phone Number:*
Event logistics
Please select up to 5 dates and times you would like to book space for the same event type. YOU MUST ENTER A START AND END TIME.
Do you wish to book one occurrence or more than one occurrence?*
Please indicate how many dates you would like to book.
- 1
- 2
- 3
- 4
- 5
You may enter up to 5 dates below.
Date 1*
DD dash MM dash YYYY
Time 1*

Please enter start time and end time
Date 2
DD dash MM dash YYYY
Time 2

Please enter start time and end time
Date 3
DD dash MM dash YYYY
Time 3

Please enter start time and end time
Date 4
DD dash MM dash YYYY
Time 4

Please enter start time and end time
Date 5
DD dash MM dash YYYY
Time 5

Please enter start time and end time
What space would you like to request?*
Sections B&C have a total of 6 tables available when booked during our hours of operation.
Event Details
Please provide as much detail as possible to ensure we are able to work together to make your event a success. If you arrive with items or activities that were not approved, it is possible that you will be asked to remove them. If there are changes in plans, avoid disappointment by replying to the booking approval email with any updates at least 3 business days in advance.
Event Description:*
A brief (1-2 sentence) description of your event. EX: We are tabling to raise awareness for our club's upcoming open mic night.
Please list of all activities, displays and promotion planned:*
What items will you be displaying? What activities will be happening during your booking?
Setup Description:*
Do you need access to electricity? Will you be bringing additional furniture?
Will you have any food or beverages available either free or by donation/sale?*
Undisclosed food and beverages often cause groups disappointment on the day of their event. Please ensure you have clearly indicated your plan here to allow for proper planning.
- Yes
- No
How will the food be distributed?*
If you are serving food/beverage, please complete a risk assessment form.
- Free to event participants
- By donation
- For sale
- This is a ticketed event
Will the food or beverages be provided by Dining Services (catering)?*
https://carleton.catertrax.com/
- Yes
- No
Please list every food or beverage item you will have available.*
Neither commercial prepackaged nor temperature controlled foods are not allowed in the Galleria, unless catered by Dining Services. Therefore, options for self-catering are extremely limited - for example, baked goods.
Hidden
Does your event require Risk Management approval?*
Criteria: Host more than 50 people, Feature a speaker from an external organization, Be held outside office hours (8:30 am - 4:30 pm, M-F), Serve food, beverage, alcohol, Include any activity that holds potential risk to persons or property (throwing objects, sports or physical games, etc.).
BOOKING POLICY
When booking/using Galleria space, you are agreeing to abide by Galleria guidelines. For the updated policy on booking space on campus, please read Booking University Centre Galleria Space. ADVISE IF YOUR BOOKING PLANS CHANGE.
*
- I agree to the terms and conditions as outlined in the University policy for Booking Space on Campus.
*
- I acknowledge that it is my responsibility to contact the booking office via EMAIL if my plans change and that failure to follow the CANCELLATION DEADLINES will result in forfeiture of booking privileges.
You must stay in your designated booking area and are responsible for cleaning up after your event.

Please advise if your booking plans change.

Please note that if you do not show up within 30 minutes of your stated start time, we reserve the right to give your table to another group.

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- Mobile Campus Card Readers
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