Upcoming Deletion of Migrated cuLearn Courses (May 2026)
In accordance with the University’s data retention policy, which dictates that courses are maintained on the system for a maximum of five years, all courses migrated from cuLearn to Brightspace will be permanently deleted in May 2026.
To prevent unexpected loss of access, all users were unenrolled from these migrated shells in the Summer of 2025. This was a proactive step to signal which courses are nearing the end of their retention cycle.
How to Prepare
Our strongest recommendation is for instructors to create their own backup copies of any legacy materials they wish to keep for long-term reference.
- Create a Backup: Follow our guide on Exporting Brightspace Course Content (Brightspace Packages) to save a local copy of your course files.
- Request Temporary Access: If you need to view a specific migrated course to retrieve content, you may request temporary access through the TLS Support Portal.
- Request a Sandbox Transfer: If you require ongoing “live” access to migrated materials, we can set up a new sandbox course and manually copy the content over for you. Please note that this is a manual process; we recommend submitting these requests well in advance of the May 2026 deadline.
Future Communications
Moving forward, Teaching and Learning Services (TLS) is implementing an improved communication workflow. Instructors will receive direct email notifications at several intervals prior to any scheduled course removals to ensure ample time for data management.