Contractor Management
Pre-project Requirements and Activities
Carleton University upholds rigorous standardized safety protocols to safeguard health and well-being throughout all campus construction endeavors. The guidelines outlined below serve as an essential blueprint for contractors engaged in projects at CU, demanding strict adherence. Contractors are urged to thoroughly review and fulfill all stipulated requirements prior to, during, and following their work assignments.
Pre-project requirements
Throughout the pre-work phase, contractors are tasked with identifying and assessing the hazards inherent in the particular construction/project tasks. This assessment serves to delineate the roles and responsibilities of all personnel present at the site, as well as to determine the necessary controls for mitigating risks effectively.
Work should not commence until the following documents and requirements have been satisfied:
- Reviewing the CU contractor safety manual and signing the Statement of Understanding
- Assigning Prime Contractor responsibilities, if applicable
- Prime Contractors Submitting Site Specific Safety Plan if applicable ( you can use CU template)
- All CU contractors/service providers must complete a pre-project kick-off meeting forms (1-3)
- WSIB clearance letter
- Proof of general liability insurance
- Project specific permits
Contractor Safety Manual
Documentation
Contractor Safety Orientation Training
In addition to developing a site-specific safe work plan and hazard assessment several job-related, health and safety documents must be submitted before work starts.
| Activity | Submission requirements | Additional Resources |
|---|---|---|
| Working at heights | Fall protection plan (risk assessment) and a rescue plan for any job where a worker has the potential to fall about 3 meters (10 feet). This is a high-risk activity that must be coordinated with the CU project manager or designate. | 1. Ontario working at heights guidelines 2. CCOHS – Fall protection, general information. 3. IHSA Fall Protection Plan |
| Lockout | Before any lockout tasks are performed on campus, a site-specific written lockout procedure must be available and implemented on site. This is a high-risk activity that must be coordinated with CU Contractor Representative | 1. CCOHS – LOTO 2. IHSA – LOTO Pocket guide 3. Ontario Lockout procedures |
| Hot Work | When conducting any hot work (e.g. torching, welding, soldering, etc.), CU hot work permit must be obtained and all applicable controls must be implemented. | 1. Hot Work Permit Application |
| Confined spaces | If work requires the entry of any confined space as defined by Ontario Reg. 632/05, prior to entry a Risk Assessment, Entry Permit and specific work procedure must be written. This is a high-risk activity that must be coordinated with CU project manager or designate. | 1. Ontario working in confined spaces guidelines |
| Window Cleaning | Employers, contractors, or sub-contractors must notify the Ministry of Labour, Immigration, Training, and Skills Development before starting window cleaning work at a building involving the use of a suspended scaffold, boatswain’s chair, or similar single-point equipment | 1. Achieve compliance in window cleaning operations |
| Excavation | Constructors must notify the Ministry of Labour, Immigration, Training, and Skills Development before beginning work on a construction project if the project includes work on a trench more than 1.2 meters (4ft.) deep into which a worker may enter | 1. Excavation hazards on construction projects |
| Construction Project | Mandatory copy of NOP on construction site. A signed copy of the completed form, whether done online or on paper form, must be posted in a conspicuous place at the project or be available at the project for review by an inspector. | 1. Construction Health and Safety Program 2. IHSA Construction Health & Safety Manual |
| Designated Substances | CU Contractor Representative must fully disclose all relevant information to the Contractor regarding designated substances present on the project site. Notice of asbestos-removal work for type 3 and certain type 2 asbestos removal operations must but summited to MLITSD. | 1. Overview of the regulation 2. IHSA Designated Substances. |