Payment Workflow

The Graduate Research Assistant Payment process follows a specific workflow. Each time a requisition is sent back for correction, it will return to the beginning of the chain and make its way back through each layer of approval.

The workflow is as follows:

1. Originator: This individual starts the Requisition process. Each time a requisition is returned for correction, it will go back to the originator. The following employees can be originators:
   1. Administrator without Signing Authority
   2. Administrator with Signing Authority
   3. Grant Holder
2. Grant Holder: The grant holder approves the requisition outlined by the originator. This step is only required if the originator is an administrator without signing authority.
3. Research Financial Services: Research Financial Services approves that there are sufficient funds in the research fund to pay the student.
4. Graduate Student: The student will review and accept Type B Research Assistant requisitions. They will also be notified when a Type A requisition has been sent to Student Accounts Receivable (SAR) to be loaded to the student’s account.  Students can review the details of their payment at https://central.carleton.ca/. It can be found on the Employee Services tab under “Review Job Offers”.
5. Payroll Services: Payroll Services loads Type B payments into the payroll system to be paid.
6. Student Accounts Receivable (SAR): Type A payments are loaded into the student account after approvals are complete. Questions regarding requisitions at ‘loaded to SAR’ status should be directed to student_accounts@carleton.ca.