A low balance warning means that there may not be enough money left in the budget to cover the expense. Once submitted, the requisition will be forwarded to Research Financial Services for review. The Financial Administrator will contact you if an alternate index is required.

The Graduate Research Assistant Payment system will give a low balance warning for most research funds.  This occurs because BANNER is trying to check the balance in the funds but Carleton does not currently enter budgets in BANNER (they are only in FAST) so it only sees expenses with no income.  The balance checking feature was turned on for the implementation of eShop but causes erroneous warnings in the travel and expense system and the Graduate Research Assistant Payment system.

This is just a warning and will not prevent you from submitting the payment request.  Please feel free to ignore this warning.  If there is a problem with the balance, the Financial Administrator will contact you before approving the payment request.

A possible double payment warning means that there is another payment in the system that appears to be the same. Check to make sure this is an additional payment and not a duplicate payment for the same work. If it is an additional payment, please enter a comment to indicate this has been verified, otherwise cancel the requisition.

Initiating and approving a payment to oneself is a conflict of interest.  This payment requires one-up approval.