Submitting Hours Worked
This section is for managers and administrators.
Hours worked by hourly pay employees must be reported to payroll in order for the employees to receive payment.
Listed below are pay dates and corresponding submission deadlines for hourly pay employees (done either through the Hourly Pay Submission Form or Department Time Entry (DTE)).
2024 Deadlines for Submitting Hours Worked
2024 Hourly Employees via Hourly Pay Submission Form
Please note that only hours that have been worked can be submitted on the Hourly Pay Submission Form (Online). This timesheet is designated for non-recurring payments only.
| Pay Date | Pay Period | Hours to be entered were worked between** | Hourly Submission Form Deadline |
|---|---|---|---|
| Nov 14, 2024 | 21 | Oct 16 – Oct 31 | Nov 1, 2024 |
| Nov 28, 2024 | 22 | Nov 1 – Nov 15 | Nov 15, 2024 |
| Dec 12, 2024 | 23 | Nov 16 – Nov 30 | Nov 29, 2024 |
| Dec 30, 2024 | 24 | Dec 1 – Dec 15 | Dec 6, 2024 |
**These dates serve as general guidelines for ensuring that hourly employees are paid semi-monthly. However, the Hourly Pay Submission Form allows you to submit up to 4 weeks of hourly pay information.
2024 Hourly Employees via Department Time Entry (DTE)
Department Time Entry (DTE) is a timekeeping method for hourly paid casual employees at Carleton University. This is done in Banner using PHATIME.
For more information, please see the DTE page for Managers/Administrators.
| Pay Date | Pay Period | Hours to be entered were worked between | Department Time Entry Deadline |
|---|---|---|---|
| Nov 14, 2024 | 21 | Oct 16 – Oct 31 | Nov 4, 2024 |
| Nov 28, 2024 | 22 | Nov 1 – Nov 15 | Nov 19, 2024 |
| Dec 12, 2024 | 23 | Nov 16 – Nov 30 | Dec 3, 2024 |
| Dec 30, 2024 | 24 | Dec 1 – Dec 15 | Dec 17, 2024 |
2025 Deadlines for Submitting Hours Worked
2025 Hourly Employees via Hourly Pay Submission Form
Please note that only hours that have been worked can be submitted on the Hourly Pay Submission Form (Online). This timesheet is designated for non-recurring payments only.
| Pay Date | Pay Period | Hours to be entered were worked between** | Hourly Submission Form Deadline |
|---|---|---|---|
| Jan 14, 2025 | 1 | Dec 16 – Dec 31 | Dec 19, 2024 |
| Jan 30, 2025 | 2 | Jan 01 – Jan 15 | Jan 15, 2025 |
| Feb 13, 2025 | 3 | Jan 16 – Jan 31 | Jan 31, 2025 |
| Feb 27, 2025 | 4 | Feb 01 – Feb 15 | Feb 14, 2025 |
| Mar 13, 2025 | 5 | Feb 16 – Feb 29 | Feb 28, 2025 |
| Mar 28, 2025 | 6 | Mar 01 – Mar 15 | Mar 14, 2025 |
| Apr 14, 2025 | 7 | Mar 16 – Mar 31 | Apr 01, 2025 |
| Apr 29, 2025 | 8 | Apr 01 – Apr 15 | Apr 15, 2025 |
| May 14, 2025 | 9 | Apr 16 – Apr 30 | May 01, 2025 |
| May 29, 2025 | 10 | May 01 – May 15 | May 15, 2025 |
| Jun 12, 2025 | 11 | May 16 – May 31 | May 30, 2025 |
| Jun 27, 2025 | 12 | Jun 01 – Jun 15 | Jun 13, 2025 |
| Jul 14, 2025 | 13 | Jun 16 – Jun 30 | Jun 30, 2025 |
| Jul 30, 2025 | 14 | Jul 01 – Jul 15 | Jul 15, 2025 |
| Aug 14, 2025 | 15 | Jul 16 – Jul 31 | Aug 01, 2025 |
| Aug 28, 2025 | 16 | Aug 01 – Aug 15 | Aug 15, 2025 |
| Sep 12, 2025 | 17 | Aug 16 – Aug 31 | Aug 29, 2025 |
| Sep 29, 2025 | 18 | Sep 01 – Sep 15 | Sep 15, 2025 |
| Oct 14, 2025 | 19 | Sep 16 – Sep 30 | Oct 01, 2025 |
| Oct 30, 2025 | 20 | Oct 01 – Oct 15 | Oct 15, 2025 |
| Nov 13, 2025 | 21 | Oct 16 – Oct 31 | Oct 31, 2025 |
| Nov 27, 2025 | 22 | Nov 01 – Nov 15 | Nov 14, 2025 |
| Dec 12, 2025 | 23 | Nov 16 – Nov 30 | Dec 01, 2025 |
| Dec 30, 2025 | 24 | Dec 01 – Dec 15 | Dec 08, 2025 |
2025 Hourly Employees via Department Time Entry (DTE)
Department Time Entry (DTE) is a timekeeping method for hourly paid casual employees at Carleton University. This is done in Banner using PHATIME.
For more information, please see the DTE page for Managers/Administrators.
| Pay Date | Pay Period | Hours to be entered were worked between | Department Time Entry Deadline |
|---|---|---|---|
| Jan 14, 2025 | 1 | Dec 16 – Dec 31 | Jan 06, 2025 |
| Jan 30, 2025 | 2 | Jan 01 – Jan 15 | Jan 20, 2025 |
| Feb 13, 2025 | 3 | Jan 16 – Jan 31 | Feb 04, 2025 |
| Feb 27, 2025 | 4 | Feb 01 – Feb 15 | Feb 19, 2025 |
| Mar 13, 2025 | 5 | Feb 16 – Feb 29 | Mar 04, 2025 |
| Mar 28, 2025 | 6 | Mar 01 – Mar 15 | Mar 19, 2025 |
| Apr 14, 2025 | 7 | Mar 16 – Mar 31 | Apr 03, 2025 |
| Apr 29, 2025 | 8 | Apr 01 – Apr 15 | Apr 17, 2025 |
| May 14, 2025 | 9 | Apr 16 – Apr 30 | May 05, 2025 |
| May 29, 2025 | 10 | May 01 – May 15 | May 20, 2025 |
| Jun 12, 2025 | 11 | May 16 – May 31 | Jun 03, 2025 |
| Jun 27, 2025 | 12 | Jun 01 – Jun 15 | Jun 18, 2025 |
| Jul 14, 2025 | 13 | Jun 16 – Jun 30 | Jul 03, 2025 |
| Jul 30, 2025 | 14 | Jul 01 – Jul 15 | Jul 18, 2025 |
| Aug 14, 2025 | 15 | Jul 16 – Jul 31 | Aug 05, 2025 |
| Aug 28, 2025 | 16 | Aug 01 – Aug 15 | Aug 19, 2025 |
| Sep 12, 2025 | 17 | Aug 16 – Aug 31 | Sep 03, 2025 |
| Sep 29, 2025 | 18 | Sep 01 – Sep 15 | Sep 18, 2025 |
| Oct 14, 2025 | 19 | Sep 16 – Sep 30 | Oct 02, 2025 |
| Oct 30, 2025 | 20 | Oct 01 – Oct 15 | Oct 20, 2025 |
| Nov 13, 2025 | 21 | Oct 16 – Oct 31 | Nov 04, 2025 |
| Nov 27, 2025 | 22 | Nov 01 – Nov 15 | Nov 18, 2025 |
| Dec 12, 2025 | 23 | Nov 16 – Nov 30 | Dec 03, 2025 |
| Dec 30, 2025 | 24 | Dec 01 – Dec 15 | Dec 16, 2025 |