Friday, December 13, 2024

December 2024 Prima

When is an Archive NOT an Archive?  Is there a folder in your departmental network drive or MS Teams site labelled “Archive”, “Historical”, or “Library”? There are valuable characteristics of actual archives and libraries that are lacking in most digital workspaces and repositories. So, what makes a digital archive different from a... More

Wednesday, October 2, 2024

September 2024 PRIMA

To Digitize or Not to Digitize? Digitization (aka “scanning”) is frequently brought up as a method to secure paper records in an office, however this process, and managing digital records in general, still requires careful consideration of risks and needs, much like their paper... More

Tuesday, May 23, 2023

Organize Your Records by Retention

When it comes to effectively managing official records, proper organization based on a record’s retention period (as outlined in the Carleton University Retention Schedule) will do most of the work for you. For example: If a retention period for a particular record type states that it must be disposed of 7 years after the... More

Tuesday, May 16, 2023

Emails Are Records Too!

Regardless of format, all official records needed to be managed according to the rules outlined in the Carleton University Retention Schedule. This includes paper and digital records, and even important emails. When you receive an email containing valuable information that does not exist in any other format, be sure to save it and store... More

Tuesday, May 9, 2023

Spring Cleaning Time

It’s spring cleaning time! The best way to keep on top of working documents and version control is to regularly schedule time to go through and delete redundant, obsolete, and transitory records (ROT). ROT can accumulate on network drives and in email inboxes, and makes it difficult to find things when necessary. If left... More

Friday, April 28, 2023

Records Management Month at Carleton!

Corporate Records and Archives is celebrating Carleton’s first Records Management (RM) Month! Over the month of May we’ll be highlighting RM tips and best practices and launching 7 Records Management Toolkits, available through Brightspace. The toolkits contain videos, tip sheets, and guides all designed to highlight best practices in handling... More

Monday, May 9, 2022

Back to campus cleaning

Consult before you toss! With the continued return to campus, offices are cleaning out their filing cabinets and shared drives, because let’s face it – it’s been a while!  But before you toss or delete, here are some helpful tips to keep in mind: Official records of the university, paper or electronic, must be... More

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