Forms and Templates

Please submit the CUREB Protocol form in CuResearch as a new application (with a maximum of two documents, 1) the CUREB Protocol form and 2) the combined study appendices.

If this application will replace a Release of Funds, please submit it as an “Event” in CuResearch under the same study file.

Please see our CuResearch User Manual for directions on how to submit a new application or an event. Contact ethics@carleton.ca if you have any questions about the appropriate form to submit for your research.

However, a full protocol must be submitted prior to commencing recruitment and/or data collection.

When ready to apply for full ethics clearance, please submit a new protocol application as an “Event” in CuResearch under the same study file. The protocol should be submitted using one of our CUREB forms (i.e., the CUREB Protocol Form, the Very Low Risk Form, or the Secondary Use of Data Form).

Please see our CuResearch User Manual for directions on how to submit a new application or an event. Contact ethics@carleton.ca if you have any questions about the appropriate form to submit for your research.

Notice: Starting September 1, 2022, proof of completion of the TCPS CORE – 2022 must accompany, or be on file, for all members of the research team on any Renewal requests for studies cleared before September 1, 2018.

2) Please ensure to provide an updated CUREB protocol form with all changes to the study methods clearly highlighted (e.g. change to procedures, participant numbers or composition, data use or storage, withdrawal conditions, compensation, consent processes, research team personnel changes, and title changes).

3) In addition, provide copies of all updated study appendices with changes clearly highlighted (e.g., revised versions of the recruitment materials, data collection instruments, or consent forms).

4) Please submit all documents as an “Event” in CuResearch. See our CuResearch User Manual for directions.*Note: we now have a separate change form for amendments to course clearances. Please see the Course Based Application and Change form below.

Notice: Starting September 1, 2022, proof of completion of the TCPS CORE – 2022 must accompany, or be on file, for all members of the research team on any Change to Protocol requests for studies cleared before September 1, 2018.

1) a new course clearance for students to conduct minimal risk research projects with human participants as part of the pedagogical requirements of your course.

2) to amend your current course clearance.

Please submit new course clearance requests as a new application in CuResearch. Amendments should be submitted as an “Event” in CuResearch using this form. Please our CuResearch User Manual for directions on how to submit a new application or an event.

Please note that if your research relies exclusively on secondary use of anonymous information or biological samples then REB review is not required unless the data or samples might reasonably be re- identified.  Information or samples are “anonymous” if they never had identifiers associated with them (for example an anonymous survey) and the risk of identification of individuals is low or very low.

Please submit the Secondary Use Form in CuResearch as a new application (with a maximum of two documents, 1) the Secondary Use Form and 2) any supporting appendices.

If this application will replace a Release of Funds, please submit it as an “Event” in CuResearch under the same study file.

Please see our CuResearch User Manual for directions on how to submit a new application or an event. Contact ethics@carleton.ca if you have any questions about the appropriate form to submit for your research.

1. The risks to participants are very low;
2. No research procedures involve any physically invasive intervention;
3. Participants are legally capable of consenting on their own behalf, and are free from coercion or undue influence;
4. Any accidental or intentional disclosure of the participants’ responses would not reasonably place participants at risk of criminal or civil liability, harmful retaliation, or be damaging to the participants’ emotional or financial well-being, employability, or reputation;
5. The study does not involve recruitment by a third party aside from a paid research service such as Qualtrics or Survey Monkey;
6. The study does not involve deception or providing incomplete information to participants; and
7. This study does not primarily involve Indigenous peoples or communities.

Please submit the Very Low Risk form in CuResearch as a new application (with a maximum of two documents, 1) the Very Low Risk form and 2) the combined study appendices.

If this application will replace a Release of Funds, please submit it as an “Event” in CuResearch under the same study file.

Please see our CuResearch User Manual for directions on how to submit a new application or an event. Contact ethics@carleton.ca if you have any questions about the appropriate form to submit for your research.

Please submit all documents as an “Event” in CuResearch. See our CuResearch User Manual for directions.

If you have questions about the completion of this agreement, or best practices around privacy management for research, please contact the Carleton University Privacy Office by e-mail at university_privacy_office@carleton.ca. You can also read our FAQ.

Note: Personal data, or personal information, is defined as recorded information about an identifiable individual. This includes, but is not limited to, name, contact information, biometric information, demographic information, educational and employment information, financial information, health information, or opinions the individual has made.