News from the Office of Research Ethics:

 
  • Carleton students should be registered students in order to submit an ethics application.
  • All CUREB A and B submissions are received through CuResearch.
  • TCPS CORE – 2022:  The Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans offers a web-based tutorial for researchers. Successful completion of the TCPS CORE – 2022 is now required of all researchers seeking ethical clearance from CUREB A/B. We request that researchers complete this by September 1, 2022.  For those who have not yet completed the tutorial, you can get started here: https://tcps2core.ca/welcome
  • Forms and templates are periodically updated; please visit this page before submitting your application to ensure you are using the correct version for the forms and templates.

Ethics Applications

Application Checklist Consult prior to submitting a protocol to CUREB-A or CUREB-B to ensure all elements of your protocol submission have been included
Supervisor/Sponsor Signature Form To provide evidence that all student protocol documents (i.e., undergraduate, graduate and post-doctoral fellows) have been reviewed and approved by a faculty supervisor or sponsor
 COVID-19 Attestation form for Lead Researcher This Attestation is to be completed and submitted with any new Protocol Submission or Change to Protocol for projects involving, or which will be amended to involve, in-person interactions with participants, whether on or off the Carleton campus.
CUREB Protocol Form Instructions on completing the CUREB Protocol form can be found here: Detailed Instructions. 

Please submit the CUREB Protocol form in CuResearch as a new application (with a maximum of two documents, 1) the CUREB Protocol form and 2) the combined study appendices.

If this application will replace a Release of Funds, please submit it as an “Event” in CuResearch under the same study file.

Please see our CuResearch User Manual for directions on how to submit a new application or an event. Contact ethics@carleton.ca if you have any questions about the appropriate form to submit for your research.

CUREB Request to Release Funds

The Release of Funds process allows the researcher to request the release of their research funds prior to submitting a full protocol. Please submit a new Release of Funds request as a new application in CuResearch.

However, a full protocol must be submitted prior to commencing recruitment and/or data collection.

When ready to apply for full ethics clearance, please submit a new protocol application as an “Event” in CuResearch under the same study file. The protocol should be submitted using one of our CUREB forms (i.e., the CUREB Protocol Form, the Very Low Risk Form, or the Secondary Use of Data Form).

Please see our CuResearch User Manual for directions on how to submit a new application or an event. Contact ethics@carleton.ca if you have any questions about the appropriate form to submit for your research.

CUREB Renewal Closure Form Submit to renew/close a CUREB-A or CUREB-B protocol. Please submit all documents as an “Event” in CuResearch. See our CuResearch User Manual for directions.

Notice: Starting September 1, 2022, proof of completion of the TCPS CORE – 2022 must accompany, or be on file, for all members of the research team on any Renewal requests for studies cleared before September 1, 2018.

CUREB Change to Protocol Form 1) Submit a completed change to protocol form to amend a cleared ethics protocol.

2) Please ensure to provide an updated CUREB protocol form with all changes to the study methods clearly highlighted (e.g. change to procedures, participant numbers or composition, data use or storage, withdrawal conditions, compensation, consent processes, research team personnel changes, and title changes).

3) In addition, provide copies of all updated study appendices with changes clearly highlighted (e.g., revised versions of the recruitment materials, data collection instruments, or consent forms).

4) Please submit all documents as an “Event” in CuResearch. See our CuResearch User Manual for directions.*Note: we now have a separate change form for amendments to course clearances. Please see the Course Based Application and Change form below.

Notice: Starting September 1, 2022, proof of completion of the TCPS CORE – 2022 must accompany, or be on file, for all members of the research team on any Change to Protocol requests for studies cleared before September 1, 2018.

Course Based Application and Change Form Use this form if you are a course instructor who requires:

1) a new course clearance for students to conduct minimal risk research projects with human participants as part of the pedagogical requirements of your course.

2) to amend your current course clearance.

Please submit new course clearance requests as a new application in CuResearch. Amendments should be submitted as an “Event” in CuResearch using this form. Please our CuResearch User Manual for directions on how to submit a new application or an event.

 Secondary Use of Data Form This form is to be used for projects involving the proposed secondary use of data or samples where consent is sought to be waived.

Please note that if your research relies exclusively on secondary use of anonymous information or biological samples then REB review is not required unless the data or samples might reasonably be re- identified.  Information or samples are “anonymous” if they never had identifiers associated with them (for example an anonymous survey) and the risk of identification of individuals is low or very low.

Please submit the Secondary Use Form in CuResearch as a new application (with a maximum of two documents, 1) the Secondary Use Form and 2) any supporting appendices.

If this application will replace a Release of Funds, please submit it as an “Event” in CuResearch under the same study file.

Please see our CuResearch User Manual for directions on how to submit a new application or an event. Contact ethics@carleton.ca if you have any questions about the appropriate form to submit for your research.

CUREB Very Low Risk Form NEW: This form is for very low-risk research projects that meet all of the following criteria:

  1. The risks to participants are very low;
  2. No research procedures involve any physically invasive intervention;
  3. Participants are legally capable of consenting on their own behalf, and are free from coercion or undue influence;
  4. Any accidental or intentional disclosure of the participants’ responses would not reasonably place participants at risk of criminal or civil liability, harmful retaliation, or be damaging to the participants’ emotional or financial well-being, employability, or reputation;
  5. The study does not involve recruitment by a third party aside from a paid research service such as Qualtrics or Survey Monkey;
  6. The study does not involve deception or providing incomplete information to participants; and
  7. This study does not primarily involve Indigenous peoples or communities.

Please submit the Very Low Risk form in CuResearch as a new application (with a maximum of two documents, 1) the Very Low Risk form and 2) the combined study appendices.

If this application will replace a Release of Funds, please submit it as an “Event” in CuResearch under the same study file.

Please see our CuResearch User Manual for directions on how to submit a new application or an event. Contact ethics@carleton.ca if you have any questions about the appropriate form to submit for your research.

Adverse Events and Unanticipated Problems Form NEW: We have introduced a new form which must be used to report any adverse event, material incidental finding, protocol deviation, or other unanticipated problem arising during the course of any cleared study.  Relevant definitions are found in the new form.

Please submit all documents as an “Event” in CuResearch. See our CuResearch User Manual for directions.

Security and Confidentiality Agreement (Privacy Office form) Does your research involve the use of personal data held by Carleton? If yes, you must complete a security and confidentiality agreement with the Carleton University Privacy Office prior to starting your research. The agreement is a contract between you and the university as to how you will manage the personal data throughout your research.

If you have questions about the completion of this agreement, or best practices around privacy management for research, please contact the Carleton University Privacy Office by e-mail at university_privacy_office@carleton.ca. You can also read our FAQ.

Note: Personal data, or personal information, is defined as recorded information about an identifiable individual. This includes, but is not limited to, name, contact information, biometric information, demographic information, educational and employment information, financial information, health information, or opinions the individual has made.

Administrative Review

  • For projects where the lead researcher is from another institution and has already secured clearance from that institution.
  • We do not require researchers to fill out a form to apply for secondary ethics clearance from Carleton University. Please provide a cover letter with the following information:
    • The purpose of the study.
    • Who is surveyed within the study.
    • The method in which participants will be surveyed.
    • The extent of Carleton involvement (i.e., Carleton participants, team members, labs or resources).
    • The original ethics approval from the external research ethics board.

Please email ethics@carleton.ca for instructions on how to submit your request for an administrative review in our online system, CuResearch.

Templates

These templates are provided to assist you in creating the required documentation for use with your protocol submission and revision.

* Please tailor the templates below to each research study. The format of the templates may vary depending on the research context.

Sample

Instructions

Recruitment Tools

Letter of Invitation Letter of Invitation Instructions
Recruitment Poster Sample Recruitment Poster Instructions
Email Invitation Email Invitation instructions
Online Invitation Sample Online Invitation Instructions
SONA Recruitment Notice

 Consent Documents

Carleton Consent Form Template
Oral Consent Script Template
Survey Consent Form Template
Secondary Consent Form Template (in case of deception)
Parent or Guardian Consent Form Template
Assent Form Template

 Debriefing Documents

Debriefing Form Template If using partial disclosure or deception, participants must be debriefed.

For deception studies, participants must also have the opportunity to withdraw their data (a follow-up consent form should be given so participants may consent to the use of data in cases of deception).

 Confidentiality Form

Confidentiality Form Template

Photo/Video Release Form

Photo-Video Release Form