Chemical Inventory Management System

Chemical Inventory Management System

HECHMET (Higher Education Cooperative for Hazardous Materials and Equipment Tracking) is a cooperative of institutions with similar goals for tracking hazardous materials. The cooperative currently includes:

– University of Ottawa – Concordia University – Queen’s University – Royal Military College – Ryerson University – Sherbrooke University – Carleton University

HECHMET is a Technology Demonstration Project funded by the Department of National Defence’s Chemical, Biological, Radiological-Nuclear, and Explosives Research and Technology Initiative (CRTI). CRTI is a federal program developed to improve the science and technology capabilities of the nation to meet changing security needs. It seeks to support the development and adaptation of software for maintaining a comprehensive database of chemicals, standardize the management of chemical inventories across institutions, and improve the tracking of chemicals in Canada.

The HECHMET project is underpinned by the Vertére Inventory Manager (VIM) software, a modular, web-based enterprise application used to track chemicals and other materials within the university working environment. Chemicals are tagged with a unique barcode label that cross-references to:

  • storage location
  • Principal Investigator (PI) responsible for the item
  • Chemical information
  • MSDS-related information
  • Other information (e.g., information is secured using Access Levels)

Chemicals such as the following are managed through the inventory system:

  • Flammable/Combustible liquids
  • Flammable Solids
  • Oxidizers
  • Organic peroxides
  • Toxins/Poisons (e.g. biological toxins, dyes, adhesives)
  • Corrosives
  • Hazardous Formulations
  • All controlled products and substances

As of summer 2015, Carleton’s inventory has over 22,000 individual chemicals! The system allows the institution to:

  • Monitor the purchase of all Hazardous Materials;
  • Manage the distribution and access to these substances;
  • Monitor the locations and types of Hazardous Materials present;
  • Ensure appropriate disposal;
  • Ensure compliance with regulatory requirements; and
  • Encourage sharing among colleagues thereby reducing costs.

All Principal Investigators and laboratories have a unique username and password.  Contact Tina Preseau (system administrator) for username and password information.

Access Reference Sheet


The procedure to remove products from the chemical inventory system is as follows;

  1. Remove barcode from empty container
  2. Affix the barcode to the USED BARCODE FORM found below.
  3. Once the Used Barcode Form is filled up or once per month (whichever happens first), submit the form to Science Stores where the product will be removed from your inventory.
  4. Discard container as per established procedures

Barcode Disposal Form

For further information, please contact Tina Preseau, Manager of Laboratory and Academic Program Safety at or at extension 3809.