Quick Tran Request

Before beginning, please make sure you have the required infrastructure in place as well as access to all employee names / CUIDs.

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Department (Retail Location) Information
Location of your RETAIL OPERATION, NOT the department's main office (unless the same).
Department Name*
Retail Location (Building)*
Retail Location (Room #)*
Preferred Start Date*
The Campus Card Office will contact you to confirm your start date. We will do our best to accommodate your preference.
MM slash DD slash YYYY

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Financial Authority Contact Information
Contact with financial signing / posting authority for your department.
Name*
First Last
Position Title*
Carleton Banner ID*
Email*
Extension*

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On-Site Contact Information
The main contact who operates your retail location - only required if different than the financial contact.
The retail location's On-Site Contact is DIFFERENT than the Financial Contact.*
- Yes
- No
Name*
First Last
Position Title*
Carleton Banner ID*
Email*
Extension*

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Financial Requirements
Please provide your full Fund and Org.
*
- This location already accepts the Campus Card as payment.
- This is a new location.
Fund*
Org*
- This location will complete daily cash reconciliations for the Business Office.
- This location will not complete daily cash reconciliations.
Information on Payment to Department
The full amount of Campus Card sales from the previous month will be paid via Journal. A second Journal will be used to recover a 3% Service Charge (based on total sales).
Information on Payment to Department
The Business Office will transfer funds to the appropriate FOAPAL based on your cash sheet. A Journal will be used to recover a 3% Service Charge (based on total sales).
Annual Charge (Payable in April)
Please note that the Campus Card Office will assign the Financial Contact an eShop cart by end of March annually. Payment is due by the end of the fiscal year.

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Technical Requirements
Quick Tran is accessed by logging into an online portal. The program is secured by only allowing logins from approved users (next page) at approved computers (below).
See https://carleton.ca/its/all-services/computers/standard-computer-image-for-faculty-and-staff/ for more information. All computers purchased through eShop will have this feature.*
- My retail location has access to a desktop with Carleton's Standard Computer Image, where we will accept Campus Card payments.
See https://carleton.ca/its/all-services/computers/standard-computer-image-for-faculty-and-staff/ for more information. All computers purchased through eShop will have this feature.
Email the ITS Service Desk for this – you will need to know your computer(s) name(s) (i.e. PCUC-01@cunet.carleton.ca)*
- I have received a dedicated IP address for each computer where Quick Tran will be used.
Email the ITS Service Desk for this – you will need to know your computer(s) name(s) (i.e. PCUC-01@cunet.carleton.ca)
Primary Computer Information
Fully Qualified Computer Name*

i.e. PCUC-01@cunet.carleton.ca
Reserved IP Address*
If the IP Address is not reserved, Quick Tran will not work. Instructions regarding how to request a reserved IP address are in your welcome email.
Optional Additional Computers
Do you require more than one computer to be set up to accept payments from Campus Card?*
The Campus Card Office will provide one magnetic stripe reader per retail location.
- Yes
- No
Would you like the Campus Card Office to provide information on where to buy additional readers that will work at your location?*
- Yes
- No
Provide the required information for each computer you will use to access Quick Tran.
Fully Qualified Computer Name Reserved IP Address

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Operational Requirements
Employee Access*
MANAGERS receive reporting and refund privileges. CLERKS are all other employees.
First Name Last Name CUID Access Level (Manager or Clerk)
FOR >15 EMPLOYEES
Please upload additional employee information in an Excel file.
Max. file size: 15 MB.
Sales Reporting*
You are able to select both options.
- I would like to receive nightly automated reports via email.
- I will run reports on-demand (training provided).
Email Distribution List Contacts
The Financial Contact, On-Site Contact, and employees with "Manager" permission levels will be included in an email distribution list ("Department.QuickTran.Reports"). Add any additional email contacts who should receive nightly reports below.
Sales Types*
i.e. "lanyard", "replacement card". An "Other" category will be provided for all retail locations, which allows you to enter any price.
Sales Types (no price)*
Employee will enter the price each time.
Sales Types (set price)*
Prices should include relevant taxes.
Sales Type Price (with HST)

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TERMS AND CONDITIONS
By submitting this form, you are acknowledging that you have read the VENDOR TERMS AND CONDITIONS, and are authorized to make this request on behalf of your department.
*
- I acknowledge that I have read the VENDOR TERMS AND CONDITIONS, and am authorized to make this request.

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Campus Card

Campus Card Internal Vendor Application (Quick Trans)

Step 1 of 8

Before beginning, please make sure you have the required infrastructure in place as well as access to all employee names / CUIDs.

Department (Retail Location) Information

Financial Authority Contact Information

On-Site Contact Information

Financial Requirements

Information on Payment to Department

Information on Payment to Department

Annual Charge (Payable in April)

Technical Requirements

Primary Computer Information

Optional Additional Computers

Operational Requirements

TERMS AND CONDITIONS

Fully Qualified Computer Name	Reserved IP Address

First Name	Last Name	CUID	Access Level (Manager or Clerk)

Sales Type	Price (with HST)