FAQ

A: The Task Force for Community Healing, Rebuilding and Belonging (CHRB) is launching a consultation process to engage the Carleton community in identifying and assessing situations, practices, perceptions, and processes that support and those who undermine collegiality, safety and belonging. This includes experiences across teaching, learning, research and creative activity, and extracurricular life.

A: There are three ways to provide feedback from now until the listening phase closes on Oct. 15:

• Participate in a consultation session (similar to a focus group).
• Send feedback via email.
• Submit anonymous feedback through the online consultation form.

A: Once open and closed sessions are confirmed, participants can visit the listening phase webpage, identify whether you are a faculty, staff, instructor or a student, and select the appropriate session. You will receive a confirmation email with the session details.

A: Each session will have a maximum of 25 participants to ensure effective group discussions and engagement.

A: There are different types of sessions:

• Open Sessions: These are available to any member of the Carleton community.
• Closed Sessions: Available to those who identify with specific groups.
• Invite-Only Sessions: The Task Force will reach out directly.

Additionally, anyone attending a session agrees to follow the community conversation guidelines. The guidelines are to help bridge-building and move closer to a community where everyone belongs. This work is rooted in trust, integrity, and open communication, and recognizes that trust must be actively earned through transparency and meaningful follow-through. Groups can also submit a request for a consultation session by emailing the Task Force.

A: No, you can only register for one consultation session to make room for others to share their experiences. You can register for a consultation session and also complete the online consultation form.

A: Sessions are one hour long and will include group discussions. You will engage with other participants to share viewpoints.

A: You will receive an email with the session details, including the questions that will be discussed, two business days before the session. This will help you prepare your thoughts and responses.

A: You can request accommodations when you register for the consultation session.

A: If you are in an immediate crisis the Distress Centre of Ottawa and Region (613-238-6914) or the Suicide Crisis Helpline: 9-8-8 (call or text). A list of resources with additional support can also be provided after the session upon request.

A: You will receive a Zoom link by email after you register for a consultation session.

A: Yes, you can change your display name on Zoom before entering the session.

1. Join a Zoom meeting.
2. On the Zoom in-meeting controls, click Participants.
3. Hover your mouse over your name, then click the ellipses.
4. Click Rename. A pop-up box will appear.
5. In the pop-up box, enter your display name.
6. Click Change.

A: No, AI notetaking features will not be available. However, Zoom closed captioning will be provided.

A: Stories and experiences shared will be used solely for the purpose of the Task Force and will be anonymized as part of the report and recommendations.

A: No, you cannot request to have your information deleted after it has been collected.

A: Given the nature of these conversations and that people might be sharing personal experiences, the Task Force will not record these sessions, rather a note taker will be present. Everyone is asked to respect the privacy of the group by not recording the session.