Partner Engagement Program – Fall Orientation

Hey Ravens!

We need YOU!

The Student Experience Office would like to increase involvement from University partners in offering programming during Fall Orientation. We want to ensure Orientation continues to meet the needs of all incoming students and is representative of the involvement opportunities available to students.

Student service centres, faculties, campus partners, and recognized student groups will be able to submit programming ideas to the SEO for consideration and implementation. A small amount of funding may be available for service centres and student groups approved to facilitate an event during Orientation.

Program Evaluation Guidelines for Partner Engagement Opportunities

• Does it align with the mission of Fall Orientation?
• Is it realistic and achievable?
• Is it a financially sound proposal and does it have a realistic budget?
• Who is the target audience, and does it appropriately address a need?
• Does it have a risk management plan?

Expectations

• Expectations for partner-led events will be clearly outlined in advance, with dedicated blocks of time available for approved programming.
• Stakeholders will be required to complete an event proposal, including a timeline and budget for review by the SEO.
• Stakeholders will be required to staff their own event, without assistance from Fall Orientation staff. In some cases, Fall Orientation may be able to provide some volunteers, however, the responsibility will be on the stakeholder to ensure they have adequate event leads.
• Stakeholders will be required to conduct a post event evaluation to determine if the event was successful and outline any recommendations for future events.
• Upon conclusion of Fall Orientation, all events will be reviewed to determine if they should continue to the following year

Key Dates for Submission

Applications open: Monday, May 12, 2025
Applications close: Friday, June 6, 2025 at noon.
Evaluation period: Monday, June 9 to Thursday, June 12, 2025

Notification to successful applicants: Friday, June 13, 2025
Deadline to withdraw an event from the programming calendar once approved: Friday, July 18, 2025

*Deadline for event risk management submission: July 18, 2025

Event Planning Resources
Please visit our Event Planning Resources webpage for guidelines to consider when proposing your event.

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