If I try to save or submit my requisition, I get an error saying “There are no FOAPAL entries on this page that match the Primary Research Account on the Assign Job Page. Please ensure that the Primary Research Account is among the FOALs in the Financial Details section.”

What is the issue?

In the first page (Requisition Setup), you selected the dates, the student, the primary research account, and the type of job are indicated. However, on the second page (Payment Details), you changed the account in the Financial Details section and as a result the primary research account indicated on the Requisition Setup page is not part of the payment details.

Solution 1

1. Select ‘Return to List’
2. Select ‘Requisition Setup’ for the requisition in question
3. Change the primary research account
4. Select ‘Save’
5. Select ‘Payment Details’
6. Double check the information and submit as normal

Solution 2

1. On the Payment Details page, change the index under the Financial Details section to include the primary research account
2. Save and submit requisition as normal

A payee is not registered error means that the payee is not registered in graduate classes for the term of the payment.  Please ask the student to register.  If the payee is not planning to register for this time period, there are alternate ways you can pay them:

• If you need to submit a Type A (stipend) payment, fill out the Graduate Student Requisition for Payment Form and submit to the Faculty of Graduate and Postdoctoral Affairs.
• If you need to submit a Type B payment, fill out a Payroll Profile and submit to Research Financial Services.

An initiator does not have posting authority error means that you do not have access to input expenses against this index. Please ensure the index number is correct.

If you require access to this index you may request it through the FAAM system. See https://carleton.ca/facts/faam/ for instructions.

An index closed error means that the index is either closed or will terminate before the end date of the payment term. Please change the term of the payment or choose an alternate index.

A FZMFRAC disallows error means that graduate student payments are not eligible on this index. Please enter an alternate index.